The act of accepting the transfer of a car to legal entities. Sample transfer and acceptance certificate for a vehicle - required data

Formation of an act of acceptance and transfer of a vehicle is a necessary stage in recording the transfer of a vehicle from one hand to another.

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Which vehicles does the act apply to?

The act can be formed in relation to any vehicles:

• cars and trucks
• buses
• agricultural, construction and other special equipment
• motorcycles, etc.

It should be noted that the act is drawn up only between organizations; if the transfer of the vehicle occurs within the company (for example, to the driver to perform his official duties), then such an act does not need to be written.

Document meaning

This act refers to the primary documentation and is the most important accounting document. Moreover, it is not independent, but serves as an annex to any agreement: purchase and sale, service maintenance, rent, leasing, etc.

Some car owners do not understand the role of the deed (which is indeed very significant), believing that signing a contract is enough to complete the transaction. This is a fundamentally erroneous opinion. The fact is that the contract itself, in fact, is only an intention to carry out any actions in relation to the car and can be terminated at any time, but the actual evidence of the transfer of the vehicle from one person to another is the corresponding acceptance certificate -transmissions.
After it is signed, it will no longer be so easy to challenge or terminate the contract, and only in court.

In addition to the above, we must not forget that on the basis of this act, the vehicle is written off from the balance sheet of one organization and accepted for accounting in another.

Summarizing what has been said, let's summarize: from a legal point of view, the document is confirmation that the car has been transferred from the former owner to the new owner (i.e., in the absence of this act, the transfer may be considered invalid). If there are unfounded claims or disagreements under the contract, this document can become part of the evidence base, both for one party to the contractual relationship and for the other.

What is checked when handing over a vehicle?

The act not only certifies the fact of transfer of the car, but also indicates its technical condition at the time of the transaction. That is why, before drawing up the form, you need to carefully examine the car for malfunctions, breakdowns and other defects.

If any are identified, information about their presence must be included in the report.

In the absence of this information, it will be quite problematic to make claims against the former owner in the future. If the qualifications of the vehicle purchaser are insufficient, you can contact specialized organizations to inspect and assess the condition of the vehicle.

What documents accompany the transfer of a car from one person to another?

The transfer of the car is also accompanied by the transfer of a number of official papers related to it:

• car passport;
• service book;
• registration certificate, etc.

It is also advisable to include a complete list of them in the vehicle acceptance certificate.

Features of the act, general points

If you are faced with the task of creating an act of acceptance and transfer of a vehicle, and you do not know exactly how to do this, carefully read the tips below. Look at the example of filling out the act - based on it you can easily make your own document.

To begin with, we will give general information typical for all such papers. First of all, keep in mind that today there is no unified sample act (the unified forms of primary documents were abolished back in 2013). This means that the act can be done either in any form, or according to a template approved in the company’s regulatory documents, or use a previously mandatory standard form. In this case, the method of drawing up the act must also be reflected in the accounting policy of the enterprise.

The vehicle acceptance certificate can be written on a regular sheet of paper or on company letterhead

However, it can be filled out by hand or on the computer. If the latter option is selected, the act should be printed after final generation. All persons involved in the acceptance and transfer of the car must put their living signatures on the document.

It is not necessary to stamp the form using stamps (seals or stamps), but if such a condition is present in the local documentation of the enterprise, it is still necessary to use a seal.

When drawing up an act, you should avoid inaccuracies, blots and errors, but if any do occur, it is better not to correct them in the document, but to create a new form.

An act is formed at least in duplicate(if the act is filled out by hand, then through a copy sheet) - one for each of the parties involved in the transfer of the vehicle. If necessary, additional copies can be made, which also need to be properly certified.

Sample document

Before you start drawing up the vehicle acceptance certificate, mentally divide it into three sections.

The first one will be the beginning. The following information is entered here:

• information about the agreement to which this act is an annex;
• Title of the document;
• date, place (locality) of its formation.

Below is the main block. Here are the following in order:

• information about the parties involved in the acceptance and transfer: names of enterprises, positions and full names of the persons who represent them;
• information about the car: its make, year of manufacture, numbers: VIN, engine and passport, color of the car, as well as other identification characteristics;
• if necessary, you can also include any other necessary information here (price of the car, period of its actual operation, list of documents, accessories, etc. transferred along with the car);
• the fact is verified that all parameters of the vehicle have been checked (including completeness);
• if during the inspection any shortcomings were identified, they must be described in the document in great detail - in the future, on the basis of them, it will be possible to submit claims to the other party to the contract with a requirement to eliminate them at their own expense;
• it is indicated that the transfer was made in full accordance with the agreement, the money was paid and the parties have no claims against each other (or the opposite).

How to account and store a document

The transfer and acceptance certificate of the vehicle is subject to mandatory recording and storage. Information about the generated, signed and approved form must be entered into the internal documentation journal (every company should have one) with a note indicating the date of creation and document number.

The form should then be attached to the contract and placed in a place where access should be restricted. Here he must remain for the period established by law or for the period specified in the internal regulations of the organization.

After this time, it can be disposed of in accordance with the procedure prescribed by law.

An act of acceptance and transfer of a vehicle is required in case of acceptance of equipment from one person to another. The annex is drawn up to a lease or purchase and sale agreement between two individuals, the service and the customer.

There is no single model approved by law. The document is drawn up in free form, but it is necessary to indicate the following information:

• Application Name;
• the basis for its preparation;
• place and date of signing;
• passport details of participants;
• full machine details:

1. When buying and selling - year of manufacture, body and engine number, color and brand;
2. When transferred to a technical inspection station or for temporary use, the condition is described: mileage traveled, availability of components, existing defects.

The document must be kept until the car is returned to the owner.

The photo shows the form of such an application.

• it is imperative to indicate the absence of mutual claims;
• The number of copies compiled should be stated. Usually it's two. But if the equipment is transferred to a repair service, the service needs an additional copy.
• At the end the signatures of both parties are placed.

The owner must also attach the following documents: service book, technical passport.

A sample form can be downloaded below.

Act between individuals

The application between two individuals is signed after the receiving party has inspected the vehicle. This is necessary to avoid subsequent conflict situations. Identified defects and malfunctions, lack of fuel falls on the shoulders of the accepting driver. Since the document was signed, it cannot be challenged.

The application must indicate:

1. Number of copies. Depends on the number of persons participating in the transaction.
2. Data of all parties: full name, passport details, registration and residence address.
3. Machine characteristics.

A sample form is shown in the photo. You can also download it by following the link below.

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​Annex to the lease agreement

The law does not provide for a separate application form for renting equipment with or without a crew. In both cases, it is transferred for use for a time.

But the act of acceptance of the car with crew must contain a clause that will indicate the types of management services that the lessor transfers to the lessee.

You can complete the form correctly using the form provided.

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Is an application required when transferring a company car?

Most often, it is not customary to draw up an acceptance certificate for a truck or car between the driver and the organization. In this case, an internal order of the manager is signed. It states:

1. Brand name, vehicle color.
2. Organization name and driver details.
3. Submission deadline.
4. Purpose of the transfer.

The order form is presented below.

The act of acceptance and transfer of the vehicle guarantees the receiving party the receipt of serviceable equipment, and the transmitting party the absence of further claims.

Details on how to draw up a contract and deed for the purchase and sale of a car can be found by watching the video.

Transfer and acceptance certificate 2019 download sample, free form for a car, apartment, premises, goods

06.01.2019

Transfer and Acceptance Certificate(car, apartment, premises, goods, etc.) - a document that is drawn up to confirm the fact of the transfer of property, real estate, goods, etc., possibly under certain conditions and scope of use (use, custody, etc.), in which describes in detail the transferred or received goods or any material assets, indicating the cost.

The legislation does not define a specific form or sample of the transfer and acceptance certificate.Therefore, it is drawn up taking into account the peculiarities of a particular transaction.

However, with There are some approved unified forms.

For example, the form of primary accounting documentation for accounting of fixed assets No. OS-1, OS-1a, OS-1b:

Or unified form No. MX-1:

There is also a form:

According to information from the Ministry of Finance of Russia No. PZ-10/2012:From January 1, 2013, forms of primary accounting documents contained in albums of unified forms of primary accounting documentation are not mandatory for use.

Download the form (sample) (various options) in word (Word, doc):

The forms are approximate and can be adjusted depending on the specific situation and needs. It is recommended to consult with a lawyer when concluding a transaction and drafting the text acceptance certificate and contract (if any).

As a rule, the act is drawn up in two copies, one for each of the parties and is an integral part of the transaction (purchase and sale, lease, rental, donation, deposit for safekeeping, etc.) secured by the relevant agreement, to which the act is an appendix and which states that the transfer occurs in accordance with the act. However, when concluding an agreement, they do not always resort to drawing up an additional act, the decision to draw up which is made by mutual agreement of the parties. The act has legal force.

Act(from Latin actus - action) is an official document that states an action that has taken place or a fact of economic life and is signed by authorized officials [Wikipedia].

However, there are a number of fields that, as a rule, are always present in the document:

Name of the act;
date and place of compilation;
parties to the transaction (Names of legal entities, details, addresses and/or full names, residential addresses, passport details of the parties, contact numbers, etc.);
basis for signing the act: data of the main agreement (number, date, registration number (if any), etc.);

Purpose of transfer: for possession, for safekeeping, for temporary use, etc.
a complete list of goods, property, real estate, etc., subject to acceptance of transfer, which includes the assortment, as well as their quantity, information regarding the quality of the goods;
information regarding detected (or not detected) defects in the transferred or received goods;
possible claims of one party to the other regarding the above aspects of the transfer;
total cost of transferred (received) objects;
signatures of the parties / seal of the organization (if available).
information about the absence of mutual claims;
other fields and information.

The item of reception and transmission must be uniquely identified.
For a specific situation, the list of characteristics of the described positions may change. For example, if the tool consists of individual nodes, you must specify their unique numbers. For a car or other vehicle, indicate: make, color, model, state registration number and other numbers (vin code and unique numbers of the engine, frame and other components), mileage (when transferring the car for rent or for safekeeping), technical characteristics and condition at the time of service or transaction. For an apartment or premises, indicate all the features of the premises at the time of drawing up the transfer and acceptance certificate, namely: the condition of the ceilings, ceilings, windows, walls, doors, floors. When the premises are rented along with furniture or other property, this must also be indicated in the document.
At the time of transfer and acceptance, the receiving person must check the presence, quantity and external condition of the object, and check that there are no faults.
Independent experts can be involved in assessing the technical condition of the object of the act. In this case, their signatures are also placed on the document, and information about them is given in the text.

By concluding a purchase and sale agreement, one party (seller) undertakes to transfer the thing (goods) into the ownership of the other party (buyer), and the buyer undertakes to accept this product and pay a certain amount of money (price) for it (clause 1 of Article 454 of the Civil Code of the Russian Federation ). This definition equally applies to the purchase and sale of a vehicle (car). To confirm the fact of transfer of the vehicle under the contract, the parties sign a corresponding act. We will tell you how to draw up a transfer and acceptance certificate for a car when selling it in our consultation.

We draw up a vehicle acceptance certificate (sample 2018)

The form of the vehicle acceptance certificate (form) is at the discretion of the seller and the buyer, because there is no uniform form for use. However, when drawing up a car acceptance certificate in 2018, you need to keep in mind a number of important circumstances. By the way, you can download the vehicle acceptance certificate in Word format using the link below.

When the act of acceptance and transfer of the car will be drawn up, i.e. the actual transfer of the thing will occur, in the general case it is established by the terms of the purchase and sale agreement (clause 1 of Article 457 of the Civil Code of the Russian Federation). Often the purchase and sale agreement and the transfer and acceptance certificate are dated on the same date. It is from the moment when the seller is considered to have fulfilled his obligation to transfer the goods (car), the risk of his accidental death or accidental damage passes to the buyer (Article 458, paragraph 1 of Article 459 of the Civil Code of the Russian Federation). That is why it is important for the parties to detail the object of sale and purchase in the transfer and acceptance certificate. This is done not only by referring to the agreement (for example, it is indicated that the act is an annex to the purchase and sale agreement and the transfer of goods is carried out in accordance with the terms of such an agreement), but also by a detailed description of the transferred goods in the act. Such a description can be taken from the contract, because the condition about the goods in the sales contract will be considered agreed upon if the contract allows us to determine the name and quantity of the goods. In relation to a vehicle, the contract and act usually indicate, in particular:

• state registration plate;
• identification number (VIN);
• make, model, type of vehicle;
• year of release (manufacturing);
• body color;
• engine power;
• engine displacement;
• engine's type.

The specified information is taken from the vehicle passport, the details of which are also given in the sales contract and the acceptance certificate.

Confirming the transfer of the car by signing an act, the parties indicate in this act that the identification numbers of the car have been verified, and the technical condition and completeness of the car have been checked and comply with the terms of the purchase and sale agreement. The act must also indicate that the parties have no mutual claims against each other.

Of course, along with information about the product, the act indicates information about the buyer and seller, whose signatures are certified by such an act. If one of the parties to the agreement is a legal entity, its seal (if any) is affixed to the act.

The acceptance certificate is usually drawn up in at least 3 copies: one each for the seller and buyer and one for registering the vehicle with the traffic police.

Here is a simple, completed sample for the car acceptance certificate.

Vehicle acceptance certificate– a document that is an annex to an agreement: purchase and sale, repair or lease, which records the transfer of the vehicle from the owner to another person. The parties to the act may be the buyer and the vehicle dealer in the case of purchase and sale, the lessor and the owner in the case of vehicle rental, or, for example, the owner and a car service in the case of repairs.

Certificate of acceptance and transfer of the vehicle. Sample design

The nature of the transaction influences the execution of the document. The act specifies the number and date of the contract. This will be insurance that the document will not be lost and the obligations under a particular agreement will be fulfilled. The contract specifies the details of the parties: if there is a legal entity, the company details are recorded in the contract; in the case of an individual, his passport details, place of residence, and telephone number are indicated. In the case when one of the parties acts through its representative, it is important to register these powers of attorney for these persons. The act form contains the document number, date and place of its execution.

The main section of the act, of course, is the characteristics of the vehicle: make and color, registration numbers, technical characteristics and condition at the time of service or transaction. The transfer and acceptance certificate of the vehicle is drawn up in two copies for each of the parties, signed by both parties and the signature of the document means that there are no violations when accepting or handing over the vehicle, that the transport was transferred in exactly the same condition and technical specifications and the parties have no complaints to each other. In the case of initial defects, when identified at the time of delivery, for example, for repairs or rental, a complete inventory and description of these defects is important.