How to enter a cash receipt order 1s 8.3. Expense cash order

Expense cash order in 1C 8

Document "Expense cash order"(RKO) is intended for accounting for cash payments.

To call a document, select the main menu item Cashier – Expense cash order. Next, click the Add button in the command panel (or the Insert key or use the Actions - Add menu).

Depending on the established type of transaction, this document can be used to record the expenditure of cash for various trading operations:

Payment to the supplier
Refund to the buyer
Issuance of funds to the accountant
Other cash expense
Payroll
Cash deposit to the bank
Collection of funds

In the case of processing the payment of funds to a supplier or principal, “RKO” can be issued on the basis of the documents “Order to the supplier”, “Receipt of goods and services” or the document “Report to the principal”. When registering such transactions, you should set the transaction type to “Payment to supplier”. Changes in mutual settlements with counterparties occur upon acceptance of the document.

If it is necessary to formalize the operation of issuing funds to the buyer for goods returned by him, then it is necessary to establish the type of operation: “Return of funds to the buyer.” In this case, RKO can be issued on the basis of the “Return from the Buyer” document or the “Buyer’s Order” document.

In case of registration of a transaction for the issuance of funds to an accountable person, the type of transaction is established "Issuing funds to the accountable". When completing this operation, it is necessary to select an accountable person from the “Individuals” directory to whom funds are issued.

Currency fixed in RKO document, according to which funds are issued to the accountable person, will be defined as the currency of the accountable person. It is in this currency that the accountable person will have to report and draw up an advance report. When registering the operation “Cash deposit to the bank”, the document indicates the company’s cash desk from which the cash is spent, and the organization’s current account to which it is received.

Based on the cash receipt order with the established type of operation "Collection of funds", you can enter a document "Payment order: receipt of funds", reflecting the operation of crediting collected funds to the organization’s current account.

The document provides for the possibility of fixing the payment of so-called other amounts that are not directly related to any trading transaction. For example, this could be payment for rent of premises, provision of funds for entertainment expenses, etc. In this case, the transaction type is set to “Other cash flow” and additional information about the cash flow item is entered.

The document also contains the necessary information for the correct formation of the printed form of the document, namely: information about who the cash was issued to (the “Issue” field in the printed form of the document), as well as the basis and application for the document.

To reflect the receipt of funds in 1C 8.3, we use the tab Cash desk – Cash documents – Receipt cash order (PKO). Let's create a cash flow by clicking the button Admission:

IN Receipt cash order(PKO) you can create the following types of operations:

Payment from the buyer. The receipt of funds from the buyer to the enterprise's cash desk is reflected. Let's fill out the tabular part of the document:

• Date– date of the PQS document;
• Number – generated automatically, usually not edited;
• Counterparty– the buyer making a deposit of funds;
• Sum– amount of cash contribution;
• Contract/cash flow item– indicate the agreement, cash flow item. Method of crediting the advance;
• VAT rate and amount. If an invoice was issued for payment, then you need to indicate the invoice on the basis of which payment is made;
• When posting the document, posting Dt 50 Kt 62 is generated:

The printed form of the PKO is generated when you press a button

Retail revenue. For this type of operation, in 1C 8.3 we show the revenue of the retail outlet. In the header you must indicate the warehouse and the amount of revenue, with VAT details:

In 1C 8.3, this document is drawn up when funds are returned from an accountable person to the enterprise’s cash desk. Generates wiring DT 50 KT 71:

Issued in the event of termination of a contract or as a result of changes in contract prices. The document generates postings DT 50 KT 60:

– is issued in case it is necessary to withdraw funds from the bank:

• This operation is reflected only as cash transactions;
• The document generates postings DT 50 KT 51;
• The transaction is not reflected in the bank:

– transactions of receiving and issuing loans from third-party organizations other than banks are reflected. The type of contract is indicated Other:

The account for settlements with counterparties is also indicated:

– used to obtain a loan from a bank. Type of agreement – ​​Other with indication of the settlement account:

The document generates transactions:

– serves to obtain the issued loan to other counterparties. We establish the type of agreement – ​​Other and the settlement account in which the loan is accounted for:

Reflection of the receipt of funds for repayment of a loan issued to an employee:

When posting the document, postings DT 50 Kt73 are generated:

Other income - the operation is used in other cases. Printable form – printing of the Receipt Cash Order in the form (KO-1) is provided.

A sample of filling out and the procedure for filling out incoming and outgoing cash orders in 1C 8.3 is discussed in

Expense cash order

The expense of funds in 1C 8.3 is formalized by the document Cash Expense Order (COS) using the button Issue:

Let's consider filling out a document in 1C 8.3 when reflecting the main types of business transactions.

Payment to the supplier – transactions of settlements with suppliers of goods, works and services are reflected. Generates transactions Dt 60 Kt 50. Similarly, we fill in the type of operation and all fields of the document as in PKO:

Printing RKO by pressing the Print button:

The printed form in 1C 8.3 is provided for the generation of a Cash Debit Order in the form (KO-2):

• – provided in cases of contract termination and price changes.
• Issuance to an accountable person – provided for the issuance of funds to an accountable person. Generates wiring DT 71 KT 50.
• Payment of wages according to statements– provided for when paying wages to employees, through the person responsible for payroll.
• Payment of wages to an employee – payment of wages to a specific employee.
• Cash deposit to the bank – intended for receiving and further depositing funds into a current account. Generates wiring Dt 51 Kt 50.
• Payments for loans and borrowings– intended for issuing and repaying loans and borrowings, both received and issued to third parties. We use the contract type Other and settlement account.
• Collection – intended for collection of funds from retail proceeds, collection to a current account. Generates transfer transactions en route Dt 57.01 Kt 50. The bank transaction is not recorded separately.
• Payment of deposited wages– the operation is intended for issuing deposited wages according to payrolls, which indicates the payroll where the wages were deposited.
• Other expenses – the operation is provided for other operations.

The nuances associated with the timing of PKO and RKO in 1C 8.2 (8.3) and filling out the details of the DDS article are discussed in our video lesson:

Advance report

Cash documents also include the document :

Fill in all fields of the document header. In this case:

• On the tab Advances fill in the amount of the advance received;
• Tab Goods– a list of inventory items purchased by the accountable entity is indicated;
• Tab Other – services paid for by the accountable person are taken into account;
• Tab Payment– generated if the delivery is formalized in a separate document, generates postings Dt 60 Kt 71:

We post the document and print it:

Payment by payment cards

The document Payment by payment cards in 1C 8.3 can be found:

In this document we will consider the following types of transactions: Payment from the buyer and Retail revenue.

Payment from the buyer– applies when paying by bank card. Let's fill in the fields of the document:

• Type of operation;
• Counterparty, from whom the payment was received;
• Type of payment Agreement and amount of payment.

Based on this document, you can generate an invoice and:

Receipt to the current account generates cash receipt transactions and bank commissions. After posting the document, the following transactions are generated:

Retail revenue – payment accepted by a manual point of sale, accepted per day by bank cards:

The document generates transactions:

When paying at automated retail outlets with bank cards in 1C, use the document. The peculiarity of this operation is that the money comes not from the buyer, but from the acquiring bank. Using account 57.03.

To account for payments with bank loans and payment cards, you need to create a payment type in the directory:

• Bank loan;
• Payment card.

We indicate the bank from the directory of counterparties who are carrying out or issuing a loan, indicate the agreement and settlement account:

Operations with the fiscal registrar

The fiscal registrar in 1C 8.3 is designed for registering trade transactions and printing trade receipts directly from the 1C 8.3 program. To do this, you need to make the following settings at each workstation: Connected equipment, Administration section. Printing is done from the document Cash receipt order using the button Print receipt:

At the end of a cash register shift, it is possible to print reports:

• Report without blanking (X-report);
• Report with blanking (Z-report).

Printing reports in 1C 8.3 will be done from the form Fiscal registrar management in section Bank and cash desk.

Let's continue to study conducting cash transactions in the 1C Enterprise Accounting program 8.2.

In a vulgar article we learned, today we will find out how to issue a cash receipt order.

The issuance of cash from the cash register is documented by posting in the cash flow journal on the credit of the “50-Cash” account in correspondence on the debit of the cash receipt accounts:

51 – cash deposit to the current account;

60 – return to supplier;

62 – return to the buyer;

70 – issuance of wages to employees;

71 – issuance of funds to an accountable person;

66 – provision of short-term credits and loans to employees;

75 – settlements with founders on income;

76 – other expenses.

Go to the 1C Enterprise Accounting 8.2 program, main menu – Cash desk – Expenditure cash order – Add , select the type of operation, issue to an accountable person, OK.

The number will be filled in automatically, the date is the current day, fill in the amount to be issued, select the accountable person, not in the list, add a new one by entering individual data, OK.

Let's go to the menu - Print b, fill in the recipient, twice with the mouse, write the basis, in the sub-report. Then the bottom menu - Seal – Expenditure cash order r. The machine says that we need to write it down, we agree.

We receive a ready-made cash receipt form. We check that the form is filled out correctly, print it out, and give it to the accountable person for signature by the chief accountant and manager.

When issuing cash at the cash desk, the cashier will check the document, the expense order will go into the cash flow journal, and a posting will be made Debit 71/Credit 50 in the amount of 13,200 rubles.

At the end of the working day, after posting incoming and outgoing cash orders for the day, it is necessary to create a cash book for the current day.

The law requires this to be done daily, but it is possible at the end of the month if there are not enough expenditure and receipt documents for the month.

Main menu – Cash – Reports – Cash Book .

The window for generating a cash book opens, set the period, mark with a bird: Recalculate sheet numbers from the beginning of the year and Display the basis of cash orders, if desired, Form.

Print out the received cash book. Sign and place daily cash receipts and expenses. At the end of the month, sew the sheets of the cash book together and store them for 5 years.

Today we learned how to issue a cash order and how to create a cash book.

We entered the menu of the 1C Enterprise Accounting 8.2 program, selected an expense cash order, filled out the main fields, and saved the form. After issuing cash from the cash register, the cashier entered a cash order, selected the menu - Cash Book, set the date, generated and printed the cash book sheets.

Hello dear blog readers. In the next article we will talk about reflecting the most pleasant procedure for employees and heartbreaking for management - payment of wages in 1C ZUP. The program provides automation of two payment options: through the cash register and through the bank. There is also the possibility of simplified payment accounting, in which RKO (Expense Cash Order) or payment documents through the bank are not entered at all, and the salary is considered paid when the document is posted "Salary payable". I wrote about this possibility of simplified accounting in the article in the section about setting up “Simplified accounting of mutual settlements”.

Today we will talk about the document “Salaries payable”, about "Expense cash order" when reflecting payment through the cash register and about a couple of documents “Outgoing payment order” + “Bank statement for salary transfer”, which record the payment of amounts through the bank. We’ll also talk about personal accounts and banks in 1C ZUP.

Payment of salaries through the cash register in 1C ZUP

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To begin with, we will assume that in the “Accounting Parameters” on the “Salary Payment” tab the checkbox is unchecked "Simplified accounting of mutual settlements"(I wrote more about this). Now, in order for the salary to be considered paid in the system, it will not be enough to just hold a document "Salary payable" and you should enter a document based on it "Expense cash order". Let's create a new document “Salaries payable”. In general, I wrote about how to work in this document in an article from a series of review publications about the sequence of salary calculation in 1C ZUP:. So, in the new document you need to fill in the following fields:

• Month of accrual– indicate the period for which the salary is paid. If in the accounting parameters the setting “Mutual settlements of salaries are carried out in terms of the months of their accrual” is set, then when filling out this document only the amounts accrued in the specified accrual period will be taken into account. If this parameter is not set to active, then the document is filled out on the basis of the balance of debt owed to the employee at the end of the specified accrual month. You can also read more about this setting of accounting parameters in the article to which I already referred a little earlier -.
• Payment method– can have two states “through the cash register” and “through the bank”. The choice determines the set of document fields, attached printed forms, and also determines the document that will be created “based on” the current one: either “Cash outgoing order” or “Outgoing payment order”. Select the value “through the cash register”.
• Field "Pay"— determines where the program will take data from when filling out this document. We will select the “Salary” value, and the tabular part of the document will be filled in with all the accruals that have not been paid. There are also the values ​​“Planned advance” and “Advance for the first half of the month,” which I wrote about in the article. There are also values ​​for making inter-account payments: “sick leave benefits”, “maternity leave”, “vacation pay”, “travel allowances” - when you select these values, when filling out, you are asked for the amounts accrued only for the corresponding types of accrual. These are the main options for filling out this field.

Next, press the button "Fill" and the tabular part of the document is filled out by all employees who were not paid wages in the specified accrual month. You can fill in employees according to a specific condition “Selection by condition” or the list “Selection by list”, and also add manually.

Usually in practice it is done as follows. The accountant creates “Salaries payable” documents for all employees. The document is recorded, but not posted. One of the forms (T-53 or T-49) is printed from the document and given to the cashier.

If some employee did not receive wages, then the value is set "Deposited".

Next, based on the posted document “Salaries payable”, a document is created and posted "Expense cash order". If this is not done in 1C ZUP, then the salary will not be considered paid and the organization’s debt to these employees will remain. So, let's create a document “Expense cash order” based on “Salaries payable”. In the created document, all necessary fields are filled in automatically. You only need to enter the RKO number field manually, since the program cannot know which number is available in the accounting department at the time of salary payment. Also note that the amount differs by the amount of the deposited payment.

After the cash settlement, the salary for these employees will be considered paid. In this case, the document “Salaries payable” will be closed for editing. It can be changed only after canceling the “Expense cash order”.

Also, based on the document “Salaries payable”, a document is created "Deposit of organizations" for deposited amounts.

Paying salaries through a bank in 1C ZUP

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

Now, using the example of the same employees, we will understand how payment through the bank is reflected in 1C. Also in the accounting parameters the checkbox should be unchecked "Simplified accounting of mutual settlements." Before reflecting the payment through the bank, you must fill out information about the personal accounts of employees. As a rule, an organization enters into an agreement with a bank to pay wages to its employees using plastic cards from that bank. And a personal account is registered for each employee. These accounts must be entered into the program. To do this, open the form of the information register of the same name. In the full interface, access to the register can be obtained from the main menu items “Payroll calculation by organizations” -> “Cash and bank” -> “Personal accounts of the organization’s employees”.

Let only two of the three employees who participate in the example have personal accounts. In this case, it is necessary to create a Bank in the appropriate directory and fill in information about it.

After that, we click the “Fill” button and the tabular part is filled in by those employees who have accrued and unpaid amounts, as well as those to whom we indicated accounts a little earlier for this very bank (Ivanov was not included, although the organization has a debt to him).

We carry out the document and create a document based on it “Payment order outgoing”. All fields of this document will be filled in automatically, but you will have to manually fill in the payment order number, since the ZUP does not know which numbers are occupied and free in 1C Accounting. Also notice the two account fields. The first upper one indicates the number of the organization’s regular account opened in this bank. To automatically fill it in, it is necessary that it be listed in the “Organizations” directory for our organization. But in the field below, the so-called “salary account” is indicated, which is opened when concluding an agreement for the payment of wages through a bank. A total of funds are transferred to this account to pay salaries to employees. In the program, this account is indicated in the directory element "Counterparties: Banks". We used the bank from this directory when filling out information about the personal accounts of employees a little earlier.

We post the document “Outgoing payment order”. Please note that the salary is not considered completed yet.

Uploading payment orders into 1C ZUP using the “Import/export of transactions on personal accounts” processing

✅ Seminar “Lifehacks for 1C ZUP 3.1”
Analysis of 15 life hacks for accounting in 1C ZUP 3.1:

✅ CHECKLIST for checking payroll calculations in 1C ZUP 3.1
VIDEO - monthly self-check of accounting:

✅ Payroll calculation in 1C ZUP 3.1
Step-by-step instructions for beginners:

Now we need to download this payment order in XML format, so that we can then send it through one of the client banks for execution to the bank. The program has special processing for this. “Import/export of transactions on personal accounts”. It can be accessed via the same path as the register with personal accounts, which we worked with a little earlier. Open processing and go to the bookmark “Export of salary transfer”. In the “Export directory” field, indicate the path where we want to save the XML file. The “Branch” number and “Agreement number” of the bank will also have to be specified manually; for some reason, 1C programmers did not implement the storage of this data in some directory. Our payment order should be reflected in the tabular section. Place a checkmark next to it and click the “Upload” button.

As a result, an XML file will be generated in the specified directory. This file is sent to the bank through the client bank. In essence, it states that a certain amount must be transferred from the organization’s current account to the organization’s salary account and distributed between the personal accounts of the specified employees.

After the bank fulfills this order, it is necessary to create a document in 1C ZUP based on the document “Payment order” “Bank statement for salary transfer.”

We carry out this document and now the salaries of the employees are considered paid. It turns out that in order to pay you need to complete a chain of 3 documents:

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A cash order is a document with which you can issue cash from the cash register. In this material we will tell you how it is formed in the accounting program “1C Accounting 8”.

The above document is used to reflect the following transactions:

Payment of necessary finances to the supplier (the type of transaction is called “Payment to the supplier”);

Return of money to the buyer (the required type of operation is “Return to the buyer”);

Issuance of funds on account (a type of operation called “Issue to an accountable person” is used);

Payment of wages (the type of operation is called “Payment of wages to employees” or “Payment of wages according to information”).

Depositing funds into a banking institution (type of operation - “Cash deposit to the bank”).

We have indicated the main ones, but there are also other operations for issuing money from the cash register.

In order to generate a cash receipt document in the 1C accounting program, you need to go to the tab called “Bank and Cash Desk”, and then in the section named “Cash Office” select the document called “Cash Debit Order”.

The default transaction type for the new document is called “Payment to supplier”. If you need another operation, you can change it manually. In the example we propose, we will issue funds to an accountable person, so we need to select the type of operation as “Issue to an accountable person.”

Once done, we move on to filling out the document. From the directory called “Accountable Person”, in the “Recipient” line, select the accountable person who will receive the funds. Be sure to indicate the monetary amount.

In the line named “Cash flow item” you must indicate “Working with accountable persons”. If this item is not in the directory, then simply add it.

At the bottom of the document, you need to indicate the purpose for which the funds are issued. In the example we offer, these are business expenses.

And also fill out the application, where you indicate the statement of the accountable person, on the basis of which a certain amount of money will be issued. Let us note that according to the new procedure for conducting cash transactions (dated October 12, 2011 with number 373-P), which came into force in 2012, the cash register is issued to an employee of the organization for reporting on the basis of a statement written by him. The application must be drawn up in the approved form, which must include: a handwritten inscription by the manager of the organization, the amount of cash and the time for which it is issued, the date and signature of the manager of the enterprise.

After this, you need to post the document, look at the postings and, if necessary, print the cash receipt order.