Online services for free text recognition. How to convert a scanned document into Word format

Electronic documents created with a text editor are easily recognized by the free Adobe Reader program. Open the desired PDF file in the program, go to the “edit” menu, and in the drop-down window select the line “copy to clipboard”. Create a new document in “”, paste text into it from the clipboard and edit it, then save it in the desired format.

You can also convert and edit PDF files using the multifunctional utility Acrobat Reader DC. The software product has a large number of tools for working with electronic documents.

These are good programs, but they will not be able to recognize text if pdf documents are protected from editing or scanned from paper. In this case, you need a special optical character recognition program.

OCR

The undisputed leader is ABBYY FineReader; the program recognizes individual pages and works in batch mode. The processed text can be saved in txt, doc, html and other formats. The program recognizes pdf text quite well. There may be a small percentage of incorrectly recognized characters and the document will require manual revision; the result depends on the quality of the scans. This program has one drawback - it is paid.

There are other paid and free programs that allow you to recognize and convert text from pdf to word: free - CuneiForm, Freemore OCR, FreeOCR; paid – Readiris Pro, Nitro PDF Professional.

Recognize text online

If you do not convert electronic documents every day, you just need to work with the PDF format once, in this case there is no point in installing the program on your computer. There are services for such episodes. It is also convenient to use them at work, when traveling, when there is no computer nearby with the program installed. Online services allow you to recognize text for free and quickly. Here are some:

Online OCR - www.onlineocr.net

NewOCR - www.newocr.com

Free-OCR - www.free-ocr.com

OCRConvert - www.ocrconvert.com

There are many positive aspects in recognition, but there are also disadvantages: you need to register with the service; Not all services have an export function; you need to copy the recognized text from the web page yourself; Some services have a limit on the number of documents processed; The quality of the final result depends on the speed of the Internet.

As it turned out, recognizing pdf text is not difficult, there are different programs, you can choose any one.

We have already discussed this with you. But you can recognize text not only using the program. This can be done using online services, without having any programs on your computer.

And indeed, why install any programs if you need to recognize text once, and you are not going to use this program in the future? Or do you need to do this once a month? In this case, there is no need for an extra program on the computer.

Let's look at a few services with which you can recognize text from pictures for free, easy and fast.

Free Online OCR

A very good service for recognizing text from pictures online is the service Free Online OCR. It does not require registration and recognizes text from images of almost any format. works with 58 languages. Its text recognition is excellent.

This service is easy to use. When you go to it, you will have only two options: upload a file from your computer, or paste the URL of the picture if it is on the Internet.

If your image is on your computer, click on the button Select file , then select your file and click on the button Upload. You will see your graphic file below and a button above it OCR. Click this button and you will get the text that you can find at the bottom of the page.

Online OCR Net

It’s also a pretty good service that allows you to recognize texts from pictures online for free, and without registration. It supports 48 languages, including Russian, Chinese, Korean and Japanese. To start working with it, go to Online OCR, press the button Select file, and select the file on your computer. There are size restrictions - the file should not weigh more than 5 MB.

In the adjacent fields, select the language and extension of the text document in which the text obtained from the image will be. After that, enter the captcha below and click on the button Convert right.

At the bottom there will be text that you can copy, and above the text there will be a link to download a file with this text.

ABBYY FineReader Online

A very good service in terms of its versatility. On ABBYY FineReader Online You can not only recognize text from pictures, but also translate documents, convert tables from pictures to Excel, and from scans.

This service has registration, but you can also get by by logging in using the social network Facebook, Google+ services, or Microsoft Account.

The advantage of this approach is that the created documents will be stored in your account for 14 days, and even if you delete them from your computer, you can return to the service and download them again.

Online OCR Ru

A service similar to the previous one, with information in Russian. How the service works Online OCR the same as everyone else - click on the Select file button, upload a picture, select the language and output format of the text document, and click on the Recognize text button.

In addition to recognizing text from pictures, the service provides the ability to convert images into PDF, Excel, HTML and other formats, and the structure and layout of the document will correspond to the one in the picture.

This service also has registration, and the files you create with its help will be stored in your personal account.

These image text recognition services are, in my opinion, the best. I hope they will be useful to you too. Also, perhaps I haven’t covered all the good services. I look forward to your comments on how much you liked these services, which services you use, and which of them are, in your opinion, the most convenient.

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Sometimes users need to obtain a Word text file from a scanned page, such as a PDF. In these cases, the ABBYY FineReader program is often used. But the program is not free, although it has great functionality that will fully satisfy your needs. If this method does not suit you, let’s take a closer look at the main online and offline services and answer the question about text recognition from the PDF in Word, which worries many.

The big advantage of this service is that you can upload files up to 50 MB. Unlike other services, this is really a lot. In rare cases, there are areas in the finished text where your correction is necessary, but for the most part the text turns out to be of normal quality.

PDF to Word converter service pdf2doc.com/ru

First of all, such services greatly reduce the labor time of students and other people whose professions come into contact with scanned files. PDF files are large in size and take up a lot of space on flash drives, disks, and in the memory of various devices. Here you can add the process of transferring such files by email. After conversion, files lose their original weight by at least 10 - 20%.

When you get to the main page of pdf2doc.com, you will see tips on how to convert. In the middle of the screen, at the top, you can select your language. You can choose English and major European languages. Below the tips there is a panel across the entire width of the site, where you can choose what exactly needs to be converted - PDF to DOC, PDF to JPG, JPG to PDF, etc. Even lower than this panel, there is a working window in which the conversion takes place.

The advantages of the pdf2doc.com service are:

• You do not need to register on the site to work.
• Supports major popular languages.
• The service is easy to use and indispensable for schoolchildren, students and teachers of various levels.
• Works quickly to convert PDF documents to DOC and vice versa.

To get started with the service, go to the website - http://pdf2doc.com/ru/.

1. Select the file to download from your hard drive and click upload. You can also select several files at the same time, but this will significantly reduce the download speed.
2. To start converting, click "Download" and wait for a while.
3. Next, save the resulting file as WORD.

Text, as in other similar services, can be converted both in one direction (PDF to WORD) and in the other. To do this, select the “Any to PDF” link in the menu, and then follow the plan described above.

Recognize PDF text in WORD using the ABBYY FineReader service

At the beginning of the article it was said about this service. Let's take a closer look at its capabilities and operating principles.

The service allows you to work with advanced capabilities using , as well as using additional formats when converting and editing documents. Tariff packages are measured in pages converted. So a package for 1 month of 200 pages of finished text can be purchased for $5. When purchasing the same package for the next month, the balance from the previous month is added to the existing one. For those users who do not want to pay, there is also great news - you can convert up to 10 pages per month absolutely free.

When going to the site, the user will see a high-quality site design, as well as a competent arrangement of blocks. On the first page, the service offers us to convert PDF and JPG to Microsoft WORD or Excel by clicking on the green button - “Recognize”.

Features of the ABBYY FineReader service

• Create an FB2 or ePub book from scanned documents or PDF files. The service allows you to do this as quickly as possible; in a few minutes you will be enjoying your favorite book, reading it on your tablet or phone.
• Convert PDF to WORD documents. After processing the PDF service, you will be able to edit the material at your discretion, including working with tables and pictures.
• FineReader Online converts any scan or picture with text into one of the supported files (WORD, PowerPoint, Excel). In addition to handwritten texts.
• The converted document can be easily exported to any cloud storage: OneDrive, Evernote, Google Drive, etc.
• Supports more than 190 world languages.
• Converted documents can remain in the storage of the service for 14 days, after which they will be deleted without the possibility of recovery. Therefore, you need to have time to download them to your computer during this period.

To use the ABBYY FineReader service, go to the official website of the service - https://finereaderonline.com/ru-ru.

If you have chosen the fast way of writing a theoretical chapter, which we talked about in paragraph 2.1., most likely you cannot do without scanning documents. Otherwise, you can skip this point and start taking notes on materials found in the library.

Before you start scanning, you need to decide what exactly you want to use when writing your work. And to do this, you first need to look through the available literature and highlight the necessary points with a pencil.

The first time I scanned a magazine article for my first coursework, I found the task incredibly difficult. As a result of several hours of working with the scanner and FineReader, the output was nonsense that could not be edited. As a result, I had to type everything by hand. To prevent this from happening to you, let’s take a closer look at all the technical aspects of scanning.

To scan, we will, of course, need a scanner. You don't have to buy it. You can, for example, borrow something from a friend for a while. I use a CanoScan Lide 60 scanner. Although this is not the newest model, I really like this compact, fast and easy-to-use “device”. If you borrow a scanner, in order for it to work, you must first install the driver program. Drivers and installation instructions can always be found on the installation disk that comes with the device or downloaded from the manufacturer’s website. After installing the driver, connect the scanner to your computer using the connecting cord. Now you can start scanning directly.

But first, a little theory. You should know that the scanning process consists of two stages:

1. Directly scanning the document. At this stage, the scanner takes a photograph of the surface of the document being scanned and saves the resulting image to the computer as a regular file.jpg .gif or in another format;

2. Document recognition. This is the process of converting text from an image taken by a scanner into a regular test, which can then be saved in Word and edited. Recognition is carried out without the participation of a scanner, using a special program (the most popular is Adobe FineReader). This way, you can first scan several sheets of text and save them as an image before converting them to text.

So let's begin stage one - scanning:

– launch the scanner driver: Start - All Programs - Canon - ScanGear(I indicate the driver name for my scanner). The driver window will appear:

– open the scanner lid and place a book, magazine or copy thereof with the text facing down, as evenly as possible in relation to the edges of the scanner’s working surface:

It is very important here to ensure that the scanner lid presses the scanned document as tightly as possible, preventing external light from reaching the working surface of the scanner that is in contact with the document;

– make the necessary settings in the scanner driver. The first step is to set the resolution at which the document will be scanned. Resolution is an indicator that determines the level of detail of an object when scanning and is determined in dots per inch (dpi, or dpi). The higher the resolution, the better the image quality. But, when scanning text documents, there is no point in setting the maximum resolution, since this will be of zero use. In addition, scanning at higher resolutions takes longer. I recommend setting the resolution between 400-500 dpi. With this setting, the images are of sufficient quality for good recognition, and the scanning process itself does not take much time. I suggest looking at a screenshot of my printer settings:

First you need to go to “Advanced mode”. The source will always be "Tablet"(flatbed scanner). It is better to set the color mode “Black and white”, because we don’t need colors to scan text, and this will reduce the size of the output images. The resolution, as I said, should be set 400 dpi. Output image size – required “A4”. Now you can safely press the button "Scan". My scanner is designed in such a way that it first stores the scanned images in the internal memory, and only when closing the driver window does it offer to save them to the computer. All I have to do is indicate the location where the results of the work will be saved.

You should end up with files of this type:

When you enlarge such an image, the text should be clearly visible.

Second stage – recognition received images and convert them into text. As I already said, this will require a special program - FineReader. Download the program from this link (32MB). Archive password – website. The version I propose does not require installation (portable). There will be many different files in the program folder, but you only need one - FineReader.exe. Double clicking on this file will launch the program on your computer.

This version of the program is quite old. I took all the screenshots below using it. If this version FineReader it doesn't work for you - choose a newer one.

Window FineReader has the following form:

After setting the language in which the documents you previously scanned were printed, you can begin recognition. If the text contains two languages ​​at once (for example, Russian and English), make the installation accordingly.

To start recognition, click on the arrow to the right of the first button Scan– and then – Open image:

The image selection window will open. Open the folder where you saved the scanned images, click CTRL+A(English) on the keyboard and press the button Open.

After that on the left in the window FineReader Thumbnails of the added files will appear, in the center - the currently selected thumbnail in an enlarged form, below - an even larger enlargement, and on the right the recognition result:

For example, I took only two images. The first of them is highlighted in the screenshot above; we can recognize it now. As you can see, the image was scanned vertically; in order to recognize the text, the image must first be rotated 90 degrees. To do this, use the and buttons. The next step is to tell the program which part of the image needs to be recognized, and also set the type of data that should be output: text, table or image. There are buttons for this, respectively: . For example, if you need to mark a text block, left-click on , then left-click in the upper left corner of the text block and, holding the left button, drag it to the lower right corner. For example, I have fully prepared one image for recognition:

As you can see, all the text blocks in the example above are highlighted in green, and the pictures are highlighted in red. Tables are prepared for recognition in the same way. This is what the button is for. To move to the next photo, left-click on its thumbnail on the left. In this way, all images obtained as a result of scanning are prepared for recognition. After the preparation of the images is completed, you should select them all. To do this, left-click in an empty space on the thumbnail panel (it’s called Plastic bag) and press Ctrl+A(English) on the keyboard. Next, click on the button and wait until FineReader converts images to text. After this, you can save the resulting text in Word using the button, after clicking on which a window will open. In it you need to select the format for saving - Microsoft Word, and also check the box so that all pages are saved:

After pressing the button OK the program will create a Word document and insert text from the recognized pages into it in the order in which they are located in the thumbnail panel (Batch). Immediately save the resulting document to a folder in the file structure of your thesis and you can begin editing. How this is done is described in my free course.

And one last point. If you scanned a newspaper or magazine, the text there is often given in the form of columns (as in the example above). These columns in Word need to be converted into one. Select the text in columns and run the command: Format – Columns – One – OK. Only after this can you set Portrait orientation in Page Setup, margin padding, font, etc.

How to scan a document and recognize it in MS Word

Once you've finished searching for a document, you can open the document in Word to edit it. How to do this depends on the version of Office you have installed.

Scan a document to PDF and edit in Word

Advice: The conversion works best with documents that contain primarily text.

Scan the document according to the scanner instructions and save it on your computer as a PDF file.

In Word, select file > Open.

Navigate to the desired PDF file on your computer and click Open.

A message appears indicating that Word will convert the PDF file to an editable Word document. Click the button OK.

See also

The option from a scanner or camera to scan pictures and documents is not available in Word 2010. Instead, you can use the scanner to scan the document, and save the file on your computer.

Microsoft Office Document Imaging has been removed from Office 2010, but you can install it on your computer using one of the options described in Install the MODI application for use with Microsoft Office 2010.

Before you continue

Find and open Microsoft Office document images for Processing Microsoft Office Document Images in the Windows Start menu.

On the menu File select team Open.

Find the scanned document and click the button Open.

After you launch Microsoft Office Document Imaging, press CTRL+A to select the entire document, and then press CTRL+C.

Launch Microsoft Word.

On the tab File click the button Create.

Double-click an element New document.

Press CTRL+V to paste the contents of the scanned document into a new file.

The option from a scanner or camera to scan pictures and documents is not available in Microsoft Office Word 2007. Instead, you can use the scanner to scan the document, and save the file on your computer.

Step 1: Install Microsoft Office Imaging Document

Quit all programs.

Advice: We recommend that you print this section before closing all programs.

Open Control Panel: Right-click the Start button and then select Control Panel or enter Control Panel in the Windows search box.

On control panels click Programs, and then - Programs and components.

Right-click the name of the edition of Microsoft Office installed, or right-click Microsoft Office Word 2007(depending on whether Word is installed as part of Office or as a separate program) and click Change.

Select Add or remove components and then click the button Continue.

In the section Installation options Click the plus sign (+) next to the component Office Tools.

Click the arrow next to the component Microsoft Office Document Imaging, select an option Run everything from my computer and then click the button Continue.

Step 2: Create a document that can be edited

Scan the document following the instructions for your scanner.

Before you continue, convert the resulting file to TIFF format. To do this, you can use Paint or another similar program.

You now have a document that can be edited. Don't forget to save the new file so you don't lose your changes.