Shipping documents. List of transport shipping documents

The rules for sending products for export imply the use of wooden packaging: pallets, pallets or boxes that are pre-treated using special chemicals. According to the modern standard IPSM 15 and international rules transportation, wood used as packaging must be treated with special compounds that exclude the possibility of the spread of pathogenic microorganisms. This rule applies to all countries where the sanitary standard. And without a certificate of such processing, it will be almost impossible to get the cargo through customs.

If you have to carry out treatment frequently, or need it only periodically, fumigation of wooden containers from the site company will be the best solution. When carrying out work, specialists use only professional equipment, and also offer opportunities for phytosanitary treatment or the use of HAP (pesticide aerosol).

Why is this necessary?

Not only must the company carrying out the processing be a professional in its field, in addition, it must have a license to carry out the procedure to ensure full compliance of the cargo with all sanitary requirements. The need for processing is usually associated with:

• preventing the spread of dangerous infections;
• rodent or insect control;
• destruction of mold and fungi that can affect wood and cargo stored in containers.

Simply applying an insecticide to the surface that needs treatment will not be enough, since such treatment will only affect the visible parts of the container, while the source of danger may be microorganisms located in cracks, fasteners or joints. They can be completely destroyed only with the help of professionals. It is important to understand that neglecting the norms of the ISPM 15 standard, which is in force in most countries of the world, is gross violation, capable of delaying cargo at customs for a long time.

How is container fumigation performed?

Professional fumigation of wooden containers is carried out using one of two available methods, each of which deserves attention.

Site company specialists advise:

The choice of the appropriate method for destroying potentially dangerous microorganisms, insects, and other pests usually depends on the field of activity of the sending company and the characteristics of the transported cargo itself. For example, for the logistics sector it is customary to choose GAP - spraying an aerosol containing pesticides. The method complies with the IPSM 15 standard, but it is not approved for use in all countries due to non-compliance with environmental standards (it destroys the ozone layer). If there are doubts about the correctness of the choice made, it is better to give preference to more environmentally friendly carbonation or phytosanitary treatment.

When processing using gas, the effect chemical substance turns out to be as effective and intense as possible. Professionals use special equipment- fog generators.

What types of containers can be processed?

Fumigation is mandatory in cases where shipment of cargo involves the use of:

• boxes and crates made of wood;
• pallets made of natural materials;
• lathing, fastenings, as well as blocks and coils of wood.

When carrying out treatment, not only visible parts of the structure, but also elements that are in normal conditions it is not possible to subject to disinfection and disinsection. It is important to note that in the case of international transport, the correct selection of the expiration dates of chemicals is also a prerequisite. When transporting over long distances, it will be preferable to use pesticides that have a more prolonged effect and are better able to resist sources biological hazard directly during the transportation of goods.

What documents do you need to obtain?

The only document related to such a procedure as the fumigation of containers made of natural wood is a document correctly drawn up in its entirety, containing information about the date of the treatment, as well as the preparations used during the treatment process. In addition, each cargo receives appropriate markings on the surface of the container, confirming the completion of the procedure. The presence of a mark is the basis for the passage of goods across the border only in combination with accompanying documents. That is why it is extremely important to contact official services for processing that can ensure professional execution of work in full compliance with the strictest safety standards.

Regardless of whether the owner of the exported product is applying for the first time or is regular customer sanitary service, registration of processing reports is carried out only upon request, after all necessary procedures have been carried out. Exterminators also issue phytosanitary certificates for cargo.

What can a website company offer?

By contacting the “site” company, owners of exported goods, as well as raw materials to be packaged in wooden containers, do not have to worry about the passage customs procedures. The high professionalism of our specialists allows us to carry out full-scale measures to destroy pathogenic microflora, both on-site at the customer’s premises and directly on our own premises. In stock - a license to conduct activities, which allows you to absolutely officially install seals and markings on processed objects, issue certificates of established state standard to pass customs control.

Many goods produced in Russia are exported to other countries. According to the international standard ISPM 15 (ISPM No. 15), all wooden packaging containers must undergo special phytosanitary treatment. Kameshkovsky DOK has all necessary knowledge, permits and equipment to perform this operation. Therefore, if you are looking for a reliable partner for the supply of export packaging, we will be happy to help.

There are many legends surrounding the ISPM 15 standard (ISPM No. 15). Let's take it in order.

wooden container

Wooden containers, as a rule, are made from fresh wood, which, in turn, has not been processed. Fresh wood may contain potentially dangerous organisms that must be controlled and prevented from spreading. Phytosanitary treatment is precisely for these purposes.

plywood packaging

The same packaging materials as plywood, chipboard, plywood do not need additional protection from pests, as they are made by heat treatment, gluing or pressing. Plywood veneer, wood wool, wood chips, sawdust and shavings also do not require additional processing.

Phytosanitary treatment of wooden containers according to international standards

The phytosanitary treatment process itself is quite simple. There are two types of processing:

1. Heat treatment (wooden containers are heated to a certain temperature for a certain time). An analogue of heat treatment is chamber drying and chemical impregnation under pressure.
2. Fumigation of wooden containers with methyl bromide.

After completing the necessary operations, markings are applied to the wooden container certifying the process of undergoing phytosanitary treatment. Congratulations! Now your container is completely ready for export!

According to the ISPM 15 standard (ISPM No. 15), the following are subject to processing:

wooden pallets

wooden crates and cartons

fastening wood

drums and reels

wooden laths

packing blocks

pallet shells

loading scaffolds

skidding dies and supports

The procedure for disinfecting wooden containers using heat treatment

Kameshkovsky DOK carries out work on the production and disinfection of wooden containers intended to support, protect or package export products by heat treatment or chamber drying.

Process of processing wooden containers >>

During heat treatment, wood is heated to a temperature not lower than +56 0 C and remains in the specified temperature range for at least 30 minutes. This allows you to effectively destroy most types of wood pests. In chamber drying (kiln draining), the wood is dried in special chambers at temperatures above +60 0 C until the wood moisture content is not higher than 20%. This also kills most pests.

What is needed to order a service for disinfecting wooden containers? >>

On email address indicated on the company website, send application for the production of disinfection of wooden containers intended to support, protect or package export products by heat treatment or chamber drying. The application must indicate:

1. type of wooden container and its quantity (pcs.);
2. name of the consignee and his address details;
3. details of the export contract;
4. Customer details for preparing the contract.

Work on the production and disinfection of wooden containers is carried out on the basis of the concluded Agreement. >>

The result of the work is:

1. Labeling each unit of wooden container or packaging material certifying that disinfection was carried out in accordance with the ISPM 15 standard by an authorized organization.

2. Certificate of work on disinfection of wooden packaging material.

The Act states:

• name of product and its quantity;
• place of processing;
• wood type;
• start of processing;
• end of processing;
• temperature regime;
• final wood moisture content
• mark on compliance of wood with ISPM 15 standards.

Container marking

Marking is applied to each unit of wooden container or product packaging and is done by burning it with a brand or applying indelible paint using a stamp. The marking certifies that wood packaging materials have been subject to approved disinfection measures. According to ISPM 15, the labeling of wood packaging materials serves as a substitute for a phytosanitary certificate.

exception

The only exception is if the exported wooden container or other wood packaging is a commercial batch of packaging material (goods) and is declared according to the appropriate TN codes Foreign trade activities of Russia, then obtaining a phytosanitary certificate is mandatory.

Do I need a phytosanitary certificate for wooden containers when exporting goods?

When exporting goods, the question often arises whether it is necessary to obtain phyto sanitary certificate on wooden containers used to support, protect or package goods. Answer: No, it is not necessary.

According to requirements international standard on Phytosanitary Measures No. 15 (ISPM15) “Guide to the regulation of wood packaging materials in international trade» Rosselkhoznadzor of Russia has developed samples of marking signs.

Interpretation of international markings according to the ISPM 15 standard

RU– code of the country exporting wooden packaging (Russia); XX– code of the region of Russia (according to the classifier of regions-subjects of the Russian Federation); XXX– personal identification number of organizations (citizens) producing packaging or disinfecting it; D.B.– wood used for packaging is debarked; HT– heat treatment was carried out when the temperature reached no lower than 56 0 for a minimum period of time of 30 minutes (heat treatment); KD– drying in a closed chamber using high temperatures to obtain a given percentage of humidity - “kiln-drying”; M.B.– fumigation was carried out with methyl bromide according to specified processing standards (methyl bromide).

Certificate of quality and weight (CIQ):
Certificate of quality and weight
CIQ is produced according to requirements in China


2. Consignee:IP Ivanov Ivan Ivanovich, OKPO 0061777557, 674600, Russia, ZABAYKALSK REGION, BORZYA city, 2-ya Stroiteley Str. 25

actual quantity in kgs
total number of PP bags
6. Means of transportation: by railway
7. Quality: Moisture – test result(NMT 9%), Admixture – test result(NMT 1%), Imperfect kernels –
est result(NMT 5%)
8.Weight: total actual net weight, total actual gross weight
9.Conclusion: The above commodity is in conformity with Contract no. XYZ1

Based on the customer’s requirements, the supplier issues a certificate of quality and weight and sends its draft for approval in approximately the following version: to Russia.

After confirmation by the customer, the original is released: on Chinese peanut.

For reference: CERTIFICATE OF QUALITY- certificate certifying quality of this product, its compliance with the requirements of standards and technical specifications.

Phytosanitary Certificate (CIQ):

Phytosanitary certificate
CIQ is produced according to the requirements in China.

Please have the following indicated therein:

1. Consignor: Shandong Shijichun Foodstuff Co.,Ltd., INDUSTRIAL PARK OF NORTH YISHUI, Shandong, China.

3. Description of goods: Raw washed peanuts in shell 11/13
4. Quantity/weight declared: actual quantity in kgs
5. Number and type of packages: total number of PP bags



(as per the CIQ standard)
Based on customer requirements, the supplier produces phytosanitary certificate and sends it
draft for approval in approximately the following version: in the Russian Federation.

For reference:A phytosanitary certificate and an Import Quarantine Permit (IQP) certify the compliance of regulated products with the requirements of the rules and regulations for plant quarantine.

Sanitary Certificate (CIQ):

Veterinary certificate
CIQ is produced in accordance with the requirements in China.
To be issued by CIQ according to Chinese regulations
Please have the following indicated therein:
1. Consignor: Shandong Shijichun Foodstuff Co.,Ltd., INDUSTRIAL PARK OF NORTH YISHUI, Shandong, China.
2. Consignee: IP Ivanov Ivan Ivanovich, OKPO 0061777557, 674600, Russia, ZABAYKALSK REGION, BORZYA city, 2-ya Stroiteley Str. 25
3. Description of goods: Raw washed peanuts in shell 11/13
4. Quantity/weight declared: actual quantity in kgs
5. Number and type of packages: total number of PP bags
6. Place of origin: Shandong Province, China
7. Port of destination: Borzya city, Zabaykalsk region, Russia
8. Means of transportation: by railway
9. This is to certify that the plants… (as per the CIQ standard)
Based on the customer’s requirements, the supplier issues a sanitary certificate and sends its draft for approval in the following version: to the Russian Federation.
After confirmation by the customer, the original is released: peanuts from China.

For reference:veterinary certificate — sanitary document certifying the non-infestation of imported (exported) livestock (live and dead), poultry (live and dead), their processed products and confirming that they originate from uninfected areas.

Certificate of origin

Form A Certificate of Origin:

Please have the following indicated therein:
Point 1. Consignor: Shandong Shijichun Foodstuff Co.,Ltd., INDUSTRIAL PARK OF NORTH YISHUI, Shandong, China
Point 2. Consignee: IP Ivanov Ivan Ivanovich, OKPO 0061777557, 674600, Russia, ZABAYKALSK REGION,
BORZYA city, 2-ya Stroiteley Str. 25
Point 3. Means of transport and route: From Linyi, China to Borzya, Zabaykalsk region, Russia
Point 7. Number and kind of packages, description of goods: actual number of bags in words of Raw washed peanuts in shell 11/13
Point 8. Origin criterion: “P”
Point 9. Gross weight: actual gross weight
Point 10. Number and date of invoice: actual number and date of Seller’s invoice

Using the requirements above, the supplier issues a draft certificate of origin and sends it for approval in approximately the following form: draft certificate of origin for delivery peanuts in peel from China to Russia.
After confirmation by the customer, the original is released: for raw cargo peanuts in shell.
For reference: certificate of origin of goods - a document that clearly indicates the country of origin of the goods and issued by an authority of the exporting state authorized in accordance with national legislation.
Fumigation certificate

Fumigation Certificate:

Issued by the manufacturer on his letterhead.

To be issued by SELLER
Please have the following indicated therein:
1. Consignor: Shandong Shijichun Foodstuff Co.,Ltd., INDUSTRIAL PARK OF NORTH YISHUI, Shandong, China
2. Consignee: Consignee:IP Ivanov Ivan Ivanovich, OKPO 0061777557, 674600, Russia, ZABAYKALSK REGION, BORZYA city, 2-ya Stroiteley Str. 25
3. Contract no. XYZ1 dtd 04/21/2010
4. Description of goods: Raw washed peanuts in shell 11/13
5. Quantity/weight declared: actual quantity in kgs
6. Fumigation/Disinfection treatment by… (chemical preparation),on... (date), duration and temperature: …
Fumigation/Disinfection treatment was carried out... ( chemical drug), date, duration and temperature.
Based on the requirements above, the supplier issues a draft fumigation certificate and sends it for approval in approximately the following version: in a peel to the Russian Federation.
After confirmation by the customer, the original is released: for peanuts.
For reference: Fumigation (lat. fumigatio, from fumigo - fumigating, smoking), gassing, destruction of pests and plant pathogens with toxic vapors and gases.
One of the most effective methods of disinfection at present is fumigation or gas disinfestation. The main difference between fumigation and all other types of disinfection is that the fumigant acts as a gas.

When forming the concept of cargo transportation from country to country or between regions, one way or another, it is necessary to draw up a number of papers, without which the implementation of the presented operation is impossible. Certain shipping documents, a list of which is presented below, contain information regarding the quantitative characteristics and qualitative characteristics of the goods. In addition, they contain information regarding the consignee and consignor. It would be advisable to take a closer look at this aspect of cargo transportation, which plays an important role today.

Shipping documents, their types and contents

As it turned out, all information related to cargo transportation is collectively called shipping documentation. Shipping papers, the list of which is presented in the article, are usually drawn up by analogy with banking papers. One way or another, certain requirements are imposed on the preparation of documents today. When filling them out, authorized persons avoid erasures, corrections, and so on. In trading activities, all payments are made on the basis of documentation. Information from them is used in accounting and reporting. All shipping papers must be completed in an impeccable manner.

Sometimes in the literature you can find two terms - shipping documents or accompanying goods documentation. How to speak and write correctly? We draw the attention of readers that it is correct to use the first option - it is the one recorded in the dictionaries.

It is important to note that shipping documents are classified according to the following groups:

• Transport documents.
• Financial documents.
• Permits.

It would be advisable to consider the types of products presented accompanying documents separately.

Features of transport documents

As noted, transport documentation is a significant component of the system under consideration. It is important to know that transport papers are a large set of documents that, as a rule, cover different aspects of the presented activity. There, it is mandatory to indicate information that allows you to cross the customs border without any problems (shipping customs documents), as well as carry out effective interaction buyer commercial product with the seller.

It must be added that this group documentation implies not only trouble-free transportation, but also certain conditions payment and delivery of the commercial product. Proper preparation of the submitted papers (and at times, their subsequent translation and verification) is necessary to avoid the most common problems today that are relevant in the process of exporting and selling goods.

Features of financial documents

In addition to those presented above, shipping documents also include financial papers. You should know that they relate primarily to external economic activity. The submitted documentation reflects the cost of commercial products, their full characteristics, features in terms of quality, as well as quantity and capacity in accordance with the provided commodity items. You need to know that in order to prepare this type of shipping documents, the seller undertakes to obtain forms from special government agencies. Thus, when receiving a commodity product, the buyer looks at the paper data and pays for it, of course, checking it with the information specified in the financial documents.

Features of permitting documents

Having fully examined the financial and transport shipping documents, it would be advisable to move on to the permitting papers. It is important to note that this documentation is prepared by the sender of the goods or the supplier. It indicates correct packaging and configuration, proper quality, as well as the appropriateness of further use of the product in accordance with its intended purpose. It is necessary to add that the presented type of shipping documents in the process of crossing the customs border is carefully checked by employees customs service. In addition, they are often required to undergo verification by specially designated government agencies. A striking example here can be sanitary and epidemiological structures.

List of transport shipping documents

Scroll transport documentation small today:

• International waybill.
• Bill of lading.
• Air waybill.
• Railway invoice.

More information about waybills

It is important to know that the waybill is the main document for the legal transportation of commercial products on absolutely any transport. It is necessary to add that exactly depending on what vehicle applies, the form and type of the submitted document are subject to change.

Thus, shipping documents of the named category are prepared separately for the possibility of transportation commercial cargo by train, plane or by sea. It should be borne in mind that most often waybills are issued for transporting goods by road.

It must be remembered that the original of the paper in question must be filled out in at least three copies. However, it would be advisable to obtain the form and exact quantity from employees of the authorized structure. All three copies remain with the person completing the application. The first is taken by the sender, the second by the recipient, and the third remains with the carrier for the entire period of accompanying the product. If it is necessary to transport cargo that is the property of someone, for example, during the activities of a transport structure, the carrier in any case is given the right to issue this invoice.

When considering the presented element of shipping documents, it is important to note that the sender and the carrier of the goods are one way or another obliged to sign and also certify the waybill with their own seals. When accepting the cargo, the new driver also needs his signature, which will confirm acceptance of the commercial product.

It is necessary to add that the waybill contains information regarding the weight of the cargo and the number of places it occupies. This data is entered by none other than the shipper.

In addition, information about the condition of the cargo is additionally indicated, and a refutation or confirmation of the sealing is also entered.

The transport bill of lading includes the names of the papers that are attached to the product. These include all kinds of quality assurance documents, certificates, additional instructions for the product, as well as various types of permits.

List of financial documents

It is important to know that commercial invoices for commercial products, as a rule, are generated using ready-made data, but filling out quantitative information is carried out exclusively in the presence of the driver. Today the following papers play an important role:

• Invoice.
• Invoice specification.
• Proforma invoice.

Learn more about invoices

An invoice should be understood as the most common component of documentation as an interconnected system for the supplied product, which is of a commercial nature. One way or another, it is needed in the process of sending absolutely any cargo, usually of commercial origin.

The invoice indicates Exact sum money, which correlates with the cost of the goods. You need to know that it can be provided if a bill of lading is required. This is nothing more than a certificate that indicates the origin of a commodity product.

When considering such a shipping document as an invoice, it would be advisable to note the following data that is included in it:

• Information regarding the parties involved in the transaction.
• Listing of product codes, as well as their brief description.
• The contract number, which indicates the transfer of ownership of the transported product, as well as the date of its signing.
• Number of seats in transport for storing commercial products.
• The total weight of the cargo (it is important to add that in in this case net and gross are listed separately).
• The cost of each product individually, as well as products in general.
• Documentation defining the quantity of products.
• Terms of delivery of the product (often the delivery method is indicated here as an additional condition).

Packing list

You need to know that the packing list today is one of the main shipping documents if we're talking about about sending a large group of goods. It lists the varieties and grades of commercial products. It is necessary to add that the report is provided for absolutely each location for the product. As a rule, the paper in question is placed in a container specially equipped for this purpose, which is located on the side of the box.

The packing list contains the following information:

• The quantity of a commercial product in a package (usually the calculation is realized in pieces).
• Box number (you need to know that the distribution of numbers occurs in accordance with product items).

You need to know that the document in question is attached to the package when it contains different names of commercial products. It is attached specifically to the invoice, because the information indicated in these papers has something in common. If there are some differences in the mass of the commercial product, this aspect is also indicated. You should be aware that the packing slip may repeat any information mentioned in the invoice, however, it does not contain the cost of the goods.

List of permits

What shipping documents of the permitting plan are known today? Let's talk about them in more detail.

Today, the entire list of shipping permits is as follows:

• Certificate of Authenticity. It is important to know that it is issued and provided only when international transportation is carried out, and there is an approved agreement between the countries of import and export regarding the imposition of preferential taxes.
• Certificate of quality of commercial products. It should be emphasized that the presented paper is generated for each batch of products separately. As a rule, it is needed only for goods that are used by humans in accordance with their intended purpose. It would be advisable to include cosmetics or food products here.
• Phytosanitary certificate.
• Fumigation certificate.
• Hygienic certificate.
• Veterinary certificate.

Phytosanitary certificate

It is provided by authorized government agencies based on the need to protect certain animals, plants or quarantine, which is one way or another regulated by the exporting country. It is necessary to add that the submitted paper is provided during the verification of all shipping documentation.

Fumigation certificate

Currently, a fumigation certificate is needed to confirm the absolute purification of imported commercial products from various types of harmful insects or microorganisms. You should know that the need for it arises only in the case of transporting food products. In accordance with the standards, the document contains the following information:

• The full name of the company or person who sends or receives the goods.
• Address of destination of commodity products.
• Brief characteristics of the contents of each package and cargo in general.
• Total net and gross weight.
• The name of the fumigant, as well as the key parameters in accordance with which the elimination of harmful insects and bacteria was carried out.

Dangerous goods

It is important to know that the transportation certificate dangerous goods acts at the same time as evidence that their transportation is carried out in proper form, and also subject to the exclusion of the risk of manifestation of certain negative properties. It is issued by the transport structure, which provides a vehicle for transporting cargo. This certificate serves as confirmation of the following information:

• The cargo is correctly characterized and contains all the data regarding full technical names.
• The cargo is absolutely safe because it is packaged correctly. Thus, in the case of transportation without complications, the goods cannot negatively affect the health and life of people, and also have some impact on the environment around society.
• The cargo contains certain markings corresponding to the degree of its danger. It is necessary to add that this marking is a fundamentally important point when passing the customs border.