Request for a registration sheet sample. Record sheets for making changes to the Unified State Register: do they need to be stored? Why do you need an extract from the register?

1. Full and abbreviated (if available) name of the enterprise (organization, institution). Information must be entered in the national language, but modern legislation allows data to be entered in any other language.
2. Dates and essence of changes in enterprise data.
3. an application completed in accordance with the established form;
4. originals and copies of constituent documents (we are talking about the charter, orders for the appointment of a director, etc.).
5. job title, surname and signature of the official who entered the updated information into the database.
6. information about the head of the company;
7. method of formation of a legal entity;
8. legal address;
9. information about the availability of a license for specific types of economic activity (for example, the sale of alcoholic beverages);
10. dates of all changes in the Unified State Register of Legal Entities.

Receiving stages

Appendix: power of attorney in the name of .....

Below the information phrase is a table with four rows and three columns.

The activities of enterprises and organizations on the territory of Russia must be carried out legally and within the permitted legal framework. Official legalization of a company as a legal entity of economic activity is possible only through its state registration with the Federal Tax Service.

The Unified State Register of Legal Entities is centralized information base of business entities who earn money independently or are financed from the state budget of the Russian Federation.

According to the provisions of Article 5 of the Federal Law “On State Registration of Legal Entities and Individual Entrepreneurs,” the following information must be displayed in the register:

11. Email.
12. Constituent documents.

To confirm the availability of information about the enterprise, an authorized person (if there is a power of attorney) can receive such documents:

Note that until July 4, 2013, the main document that confirmed the availability of information about the subject in the register was the Certificate of Changes in State Registration.

• full name of the legal entity;

An extract from the Unified State Register of Legal Entities is a document of a slightly different nature. This document displays the following information:

• legal name of the company;
• information about the founders;

There is a certain procedure for obtaining a Unified State Register of Legal Entities sheet. Only by following a simple algorithm of actions, you can receive the document you need within the period specified by law.

Application for issuance of a sheet

LLC "Rostovtsev-LTD" requests to issue a sheet of registration of the Unified State Register of Legal Entities in relation to our organization indicating the list of changes that occurred in 2015. The organization provides the authority to receive a sheet of registration in the Unified State Register of Legal Entities, full name, passport (series, number, issued by, date of issue).

“_____”__________ _____year Signature

Representatives of the organization submit such an application to the Federal Tax Service, to which the organization is attached as a tax payer.

Form P50007

What is it and how to get into it

• Legal address of the company.
• All information about the founders, shareholding of the legal entity.

Differences from extract

• Unified State Register of Legal Entities sheet;
• extract from the Unified State Register of Legal Entities.

The entry sheet indicates such information:

So, these documents differ in that an extract from the Unified State Register of Legal Entities is all general information about the company. The entry sheet does not indicate information about the founders, the method of creating the company, or information about the type of activity of the company. This document focuses on a specific explanation of changes in the Unified State Register of Legal Entities.



Sample application for issuance of a record sheet:

To the Krasnopresnenskaya Federal Tax Service
Moscow city
from LLC "Razmer-LTD"
OKPO/TIN 1234567890
Legal address:
316000, Moscow,
st. Krasnopresnenskaya, 41

The standard for the Unified State Register of Legal Entities was approved by Order of the Federal Tax Service No. ММВ-7-6/843 dated November 13, 2012. At the top of the form the following phrase is written: “In the Unified State Register of Legal Entities in relation to the legal entity _____________ (in our case LLC Rostovtsev-LTD (main state registration number .... (in our request the number 1234567890 was indicated) an entry was made about changes in the data of the head of the enterprise dated July 21, 2015.”

• Data about the legal form of the legal entity.
• How was the legal entity created (meaning creation or reorganization).

According to the provisions of Article 12 of the above law, in order to enter the data of a newly created legal entity into the register, it is necessary to provide the following documents:

• company OKPO code;
• the essence of the changes made (in the register you can change all information about the company, from the name to the new legal address or field of activity);
• date of registration of new data;
• complete information about the essence of the company’s economic activities;

Sample application for a duplicate OGRN certificate

Here you can download a sample application for a duplicate of the OGRN certificate for a legal entity.

The main state registration number (OGRN) is one of the main registration documents of a legal entity. It is issued in the form of a certificate upon creation of a company and making an entry in the Unified State Register of Legal Entities - Unified State Register of Legal Entities - Unified State Register of Legal Entities. A new OGRN certificate may be needed if it is lost or the document becomes unusable.

How to obtain a duplicate of the OGRN certificate

To obtain a new OGRN certificate, the director of the company needs to personally contact the tax service with a passport (for Moscow - MIFNS No. 46), write a free-form application ( A sample application for a duplicate OGRN can be downloaded here), as well as pay the state fee and submit a receipt. The state fee for a duplicate of the OGRN certificate is 20% of the fee for registering a legal entity. persons, for example, from 4 thousand rubles. - 800 rub.

The application must provide the following information:

• name of company;
• Full name of the director and passport details;
• date of entry into the Unified State Register of Legal Entities;
• OGRN, INN and KPP;
• reasons for obtaining a duplicate of the OGRN certificate, etc.

Usually a duplicate is issued within five working days, but a faster option can also be ordered. Not only the director, but also another authorized person acting under a power of attorney can receive a new certificate.

You can download the application for a duplicate OGRN certificate on this page.



Application for a duplicate of the state registration certificate is issued when the certificate of state registration of a legal entity in form P51001 has been lost and needs to be restored.

Loss means both damage and loss of the certificate. In both cases there is a need to replace it.

It is drawn up in any form on behalf of the head (other authorized person) of the legal entity indicating the OGRN. The application is signed by the head of the organization, who requests a duplicate.

An application for the issuance of a duplicate is submitted to the federal executive body (registration body) at the location of the legal entity.

At the same time, the registration authorities do not produce a duplicate of the certificate, that is, it is impossible to obtain a copy of the previous certificate with the “Duplicate” stamp affixed. The issuance of a duplicate certificate of state registration means the re-issuance of a form that is similar in content, but differs from the previous one in the series and number of the form.

Application for a duplicate of the state registration certificate is issued when a certificate of state registration as an individual entrepreneur in form No. P61001 or a certificate of state registration of a legal entity in form P51001 has been lost and needs to be restored.

Application for issuance of a duplicate certificate drawn up in any form on behalf of an individual entrepreneur or head (other authorized person) of a legal entity indicating the OGRNIP or OGRN. The application is signed by the entrepreneur or head of the organization who requests a duplicate.

An application for the issuance of a duplicate is submitted to the federal executive body (registration body) at the place of residence (location of the legal entity).

Application for issuance of a repeated certificate may be submitted directly by the applicant or sent to the registration authority by post with a declared value and an inventory of the contents. It can be transmitted through a representative or sent electronically, for example through a single portal of state and municipal services.

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The company has registered in the register of legal entities or made changes to its information. The Federal Tax Service confirms these transactions using an entry sheet in the Unified State Register of Legal Entities. What is the difference between a record sheet and an extract from the Unified State Register of Legal Entities.

What is a record sheet in the Unified State Register of Legal Entities and what is the difference between it and an extract from the Unified State Register of Legal Entities

The Unified State Register of Legal Entities is a database maintained by state tax authorities. It contains basic information about organizations that operate in the Russian Federation. Date of registration, information about the legal form, management, types of activities, etc. Obtaining data from the register is necessary for any legal entity or individual who wants to make sure that their counterparty really exists.

The use of the register is regulated by:

• orders of the Ministry of Finance, and others.

In particular, according to Law No. 129-FZ, the Federal Tax Service provides:

• recording sheets;
• extracts from the register;
• copies of documents;
• certificates confirming the absence of the information requested.

The law specifically stipulates that there is a record sheet in the Unified State Register of Legal Entities (Clause 3, Article 11 of Law No. 129-FZ). The tax office issues it to the company when it registers in the register or makes changes to a previous entry. The department has approved the form of the document, this is form No. P50007 (order of the Federal Tax Service).

The difference between a record sheet and an extract from the Unified State Register of Legal Entities is that they are issued:

1. In different situations. The extract contains summary information about the company at the time of issue. It reflects the history of the company, changes in its documents and economic life. An entry sheet in the Unified State Register of Legal Entities is a document that confirms that the company has been registered, or informs what changes have been made to the register.
2. To different persons. Any organization or citizen can request an extract from the company. The tax office issues a registration sheet only to the company that registered or made changes.
3. In different forms. The extract form was approved in Appendix 2 to the Administrative Regulations for the provision of information to the Federal Tax Service (approved). The Federal Tax Service indicated in order No. ММВ-7-14/481@ what the entry sheet in the Unified State Register of Legal Entities should look like.

How and where to obtain a record sheet for making changes to the Unified State Register of Legal Entities

The entry sheet in the Unified State Register of Legal Entities contains data on the registration of a company or changes to its accounting information. It is issued by the Federal Tax Service. This document includes:

• Name of the organization;
• OGRN;
• description of the information entered into the register;
• date of entry of information;
• data on who, on the part of the Federal Tax Service, recorded the information in the Unified State Register of Legal Entities.

Please note that from April 29, 2018, the Federal Tax Service issues registration sheets in the Unified State Register of Legal Entities and other documents only in electronic form. Tax authorities verify each document with an enhanced qualified electronic signature. To obtain confirmation on paper that a document has been issued, a separate request will be required. It is best to send it along with the documents submitted when registering information in the register.

A company may need a registration sheet in the Unified State Register of Legal Entities in court to prove the completion of specific registration actions, for example:

• amendment of the constituent document,
• entering information about the new director,
• change of official address,
• change of owner of the share in the business, etc.

The issuance period depends on the circumstances

Obtaining a Unified State Register of Legal Entities sheet will not take much time. The tax office that made the change to the register will itself send it no later than the next day from the date of registration of the change (Clause 3, Article 11 of Law No. 129-FZ).

If the sheet is needed again, the inspection will issue the document in accordance with the Administrative Regulations, depending on the urgency (clause 18):

• no later than 1 day after the date of receipt of the request for the document (urgent provision);
• no later than 5 days in the usual case (clause 3 of article 6 of law No. 129-FZ).

The state fee for the Unified State Register of Legal Entities is not charged separately.

Tax authorities do not charge a fee for issuing a document confirming changes to the Unified State Register of Legal Entities. But for making the changes itself, the organization must pay a state fee of 800 rubles. (Subclause 3, Clause 1, Article 333.33 of the Tax Code of the Russian Federation).

If the tax office has not issued an entry sheet in the Unified State Register of Legal Entities, contact a higher authority or court

Obtaining information from the register sometimes results in a dispute with the tax authorities. The parties resolve some situations at the pre-trial level. For example, there are cases of violation of the deadlines for issuing entry sheets in the Unified State Register of Legal Entities. Usually, when this happens, companies file complaints with higher tax authorities and only then go to court. It is often better to wait a while or have the request approved by the governing inspectorate. Tax authorities avoid transferring obviously losing cases to court (for example, when the deadlines are expressly established by law and there are all grounds for registration). But at the same time, a number of disputes are referred to arbitration courts.

Thus, the organization requested to oblige the Federal Tax Service to carry out a number of registration actions and make changes to the register. The tax authority had previously rejected the company because its officials had not registered the decision to increase capital with a notary. Accordingly, the registration sheet in the Unified State Register of Legal Entities was not issued. The courts of the first and appellate instances agreed that the Federal Tax Service applied the rules of law that came into force after the decision was made by the participants. When registering changes, it is necessary to use the legislation at the time of the economic activity. As a result, the company won the case in all three instances. The court ordered the tax office to register the changes and issue a record sheet in the Unified State Register of Legal Entities ().

The activities of enterprises and organizations on the territory of Russia must be carried out legally and within the permitted legal framework. Official legalization of a company as a legal entity of economic activity is possible only through its state registration with the Federal Tax Service.

What is it and how to get into it

The Unified State Register of Legal Entities is centralized information base of business entities who earn money independently or are financed from the state budget of the Russian Federation.

According to the provisions of Article 5 of the Federal Law “On State Registration of Legal Entities and Individual Entrepreneurs,” the following information must be displayed in the register:

1. Full and abbreviated (if available) (organizations, institutions). Information must be entered in the national language, but modern legislation allows data to be entered in any other language.
2. Data about the legal form of the legal entity.
3. Email.
4. How was the legal entity created (meaning creation or reorganization).
5. All information about the founders, shareholding of the legal entity.
6. Dates and essence of changes in enterprise data.

According to the provisions of Article 12 of the above law, in order to enter the data of a newly created legal entity into the register, it is necessary to provide the following documents:

• an application completed in accordance with the established form;
• originals and copies of constituent documents (we are talking about the charter, orders for the appointment of a director, etc.).

Differences from extract

To confirm the availability of information about the enterprise, an authorized person (if there is a power of attorney) can receive such documents:

• Unified State Register of Legal Entities sheet;
• extract from the Unified State Register of Legal Entities.

Note that until July 4, 2013, the main document that confirmed the availability of information about the subject in the register was the Certificate of Changes in State Registration.

The entry sheet indicates such information:

• full name of the legal entity;
• company OKPO code;
• the essence of the changes made (in the register you can change all information about the company, from the name to the new legal address or field of activity);
• date of registration of new data;
• job title, surname and signature of the official who entered the updated information into the database.

An extract from the Unified State Register of Legal Entities is a document of a slightly different nature. This document displays the following information:

• legal name of the company;
• information about the head of the company;
• method of formation of a legal entity;
• legal address;
• information about the founders;
• complete information about the essence of the company’s economic activities;
• information about the availability of a license for specific types of economic activity (for example, the sale of alcoholic beverages);
• dates of all changes in the Unified State Register of Legal Entities.

So, these documents differ in that they are all general information about the company. The entry sheet does not indicate information about the founders, the method of creating the company, or information about the type of activity of the company. This document focuses on a specific explanation of changes in the Unified State Register of Legal Entities.

Receiving stages

There is a certain procedure for obtaining a Unified State Register of Legal Entities sheet. Only by following a simple algorithm of actions, you can receive the document you need within the period specified by law.

Sample application for issuance of a record sheet:

To the Krasnopresnenskaya Federal Tax Service
Moscow city
from LLC "Razmer-LTD"
OKPO/TIN 1234567890
Legal address:
316000, Moscow,
st. Krasnopresnenskaya, 41

Application for issuance of a sheet

LLC "Rostovtsev-LTD" requests to issue a sheet of registration of the Unified State Register of Legal Entities in relation to our organization indicating the list of changes that occurred in 2015. The organization provides the authority to receive a sheet of registration in the Unified State Register of Legal Entities, full name, passport (series, number, issued by, date of issue).

Appendix: power of attorney in the name of .....

“_____”__________ _____year Signature

Representatives of the organization submit such an application to the Federal Tax Service, to which the organization is attached as a tax payer.

Form P50007

The standard for the Unified State Register of Legal Entities was approved by Order of the Federal Tax Service No. ММВ-7-6/843 dated November 13, 2012. At the top of the form the following phrase is written: “In the Unified State Register of Legal Entities in relation to the legal entity _____________ (in our case LLC Rostovtsev-LTD (main state registration number .... (in our request the number 1234567890 was indicated) an entry was made about changes in the data of the head of the enterprise dated July 21, 2015.”

Below the information phrase is a table with four rows and three columns.

Below the plate is information about the name of the Federal Tax Service body that issued the Unified State Register of Legal Entities entry sheet.

Also, the required details of the recording sheet are:

• the title of the position of the Federal Tax Service employee authorized to issue such documents;
• date of issue and registration number of the sheet;
• wet print.

Forms 50007 are often found, which also indicate information about documents, on the basis of which the decision was made to amend the Unified State Register of Legal Entities:

• document's name;
• compiler's name;
• the essence of the information contained in the document;
• Date of preparation;
• document registration number.

How to get a record sheet

Exists two ways obtaining a Unified State Register of Legal Entities sheet:

• order via the Internet (paid service);
• personal visit of a representative of the organization to the Federal Tax Service with a power of attorney.

According to the norms of the above order of the Federal Tax Service, the sheet can be received the very next day after writing an application for its issuance. A representative of the company can come to receive the sheet in person at the Federal Tax Service, or the document can be sent by registered mail to the legal address of the company.

When ordering a sheet via the Internet, you first need to pay for the service of the company that will issue the sheet to the tax office, and attach a receipt for payment for the service to the request. The document will arrive by regular mail in 1-2 weeks.

Why is this necessary?

The Unified State Register of Legal Entities is a very important document. In fact, the presence of this form with the most recent information entered into the register confirms legitimacy of the company as a legal entity and gives it the right to carry out activities.

The form can be used as evidence in court. Let’s say a competitor is trying to prove that the register shows one legal address, but in fact the company has opened its office at a different address. The presence of a Unified State Register of Legal Entities listing the company will refute the position of competitors.

The presence of a Unified State Register of Legal Entities in the company’s documents is also important in the event of inspections by regulatory authorities, because if the current data of controllers and the company’s information do not correspond, questions may arise about the legitimacy of the company’s work.

Conclusion

The Unified State Register of Legal Entities entry sheet includes all the basic information about the company’s work, as well as changes in its legal status. After each change is made to the register of legal entities, the founders or their authorized persons must order and receive from the Federal Tax Service a sheet with up-to-date information.

The law does not provide for punishment for the absence of an up-to-date record sheet, but company management must understand that updating information is in the interests of the company.

You can learn more about the Unified State Register of Legal Entities from this video.

Conducting any business activity involves regular execution of transactions, contracts, participation in competitions, tenders and other events. All this allows you to develop the company in the right direction and contributes to obtaining the expected profit, which is actually the goal in itself of organizing any company.

Under different circumstances it may be necessary duplicates of constituent documents, which must be obtained from the appropriate authorities. You can do this yourself, but it is better to seek help from professional lawyers so that the procedure goes quickly and all documents are received in the proper form and on time.

Select which document you need to restore!

Can't find the originals of the constituent documents??? There’s nothing to worry about, we’ll quickly get duplicates from the tax office!

Only official documents!

Reasons for requesting duplicates of constituent documents

To get duplicates - OGRN or TIN certificates, record sheet, charter, the reasons most often are as follows:

• documents were damaged or were lost;
• is happening trial, during which it is necessary to submit constituent documents for consideration;
• planned conducting transactions with real estate;
• the company carries out licensing;
• the founders of the company plan participation in the tender or competition;
• settlement banking questions.

Each of these situations requires its own package of duplicates. Therefore, in order to save your time on clarifying the list and obtaining copies, it is better to contact us immediately. We have the necessary knowledge about the features of various types of activities and situations, and we can immediately tell you what exactly you need to formalize and within what time frame.

Types of constituent documents

To understand why duplicates of certain documents are required, you need to know what information about the company they contain, why they are valuable and how advisable it is to provide copies to third parties.

Duplicate OGRN

Application for OGRN

OGRN stands for primary state registration number. Such a certificate is one of the most significant constituent documents.

It contains the following information:
company name information;
information about the date of registration in the Unified State Register of Legal Entities;
assigned registration number in the state register.

All this makes it possible to prove the legality of the company’s existence and confirm the specified period of activity.

Duplicate TIN

Application for TIN

The year 2017 began with changes for everyone who wants to register their LLC or individual entrepreneur. The tax service no longer issues certificates of state registration of legal entities and individual entrepreneurs, which have already become familiar - yellow, on official letterheads. These two documents were canceled completely. Below are all the details about how to now confirm the registration of an LLC or individual entrepreneur, as well as what documents replaced the old certificates of state registration of legal entities and individual entrepreneurs.

Where did this information come from?

"On approval of the form and content of a document confirming the fact of making an entry in the Unified State Register of Legal Entities or the Unified State Register of Individual Entrepreneurs, declaring certain orders and certain provisions of orders of the Federal Tax Service as invalid."

It was this September Order of the Federal Tax Service of Russia that canceled the registration certificates of legal entities and individual entrepreneurs. Paragraph 3 of this document established that the Order came into force on January 1, 2017. Hence the deadline.

What is the essence of the changes?

First and the most important: from January 1, 2017 When registering legal entities (LEs) and individual entrepreneurs (IP), instead of a certificate of state registration, a RECORD SHEET of the required register will be issued - ERGUL or USRIP, respectively.

The record sheet is now - This is a document that confirms the fact of making an entry in the Unified State Register of Legal Entities or Unified State Register of Individual Entrepreneurs. Simply put, it confirms that a legal entity or individual entrepreneur has been registered and an entry has been made in the required register. LLCs or individual entrepreneurs registered after January 1, 2017 will no longer have the usual certificates of state registration. Instead, there is a Record Sheet.

Second, also no less important, a change: other certificates - a certificate of registration with the tax authority of a Russian organization at its location and a certificate of registration of an individual with the tax authority - have been preserved; no one has canceled them yet. But here they will now be printed not on special forms, but on regular white A4 sheets.

Third: approved new forms of the Unified State Register of Legal Entities and the Unified State Register of Entrepreneurs. Now these two documents look like this.

USRLE RECORD SHEET (FORM No. 50007)

USRIP RECORD SHEET (FORM No. 60009)

Why were the state registration certificates of legal entities and individual entrepreneurs canceled?

The tax service explains the reason for the innovations simply: “in order to increase the efficiency of electronic interaction between interested parties and tax authorities in the field of state registration of legal entities, individual entrepreneurs... and taxpayer accounting.” This official reason is also indicated in the Order of the Federal Tax Service of Russia dated September 12, 2016.

In simple terms, the fewer documents are issued and the simpler these documents are, the easier and faster it will be possible to register new business entities. The abolition of strict reporting forms for registration certificates for legal entities and individuals is also a significant saving for the budget.

By the way, the cancellation of certificates of state registration of a legal entity or individual entrepreneur is already the second step in simplifying registration procedures in Russia; the first wave of “cancellation of certificates” took place in the summer of 2016 - when, from July 15, certificates of state registration of ownership of real estate were canceled.

What documents does the tax service now issue after registering an LLC upon creation?

For new LLCs whose registration documents were submitted after January 1, 2017, if a positive decision on registration is made, the tax service issues:

• One copy of the LLC charter with the mark of the registering authority;
• Certificate of registration of a Russian organization with the tax authority at its location on a regular A4 sheet.

What documents does the tax service now issue after registering an individual entrepreneur?

For individual entrepreneurs whose registration documents were submitted after January 1, 2017, if a positive decision on registration is made, the tax service issues:

• Notification of registration of an individual with the tax authority;
  +
• Certificate of registration of an individual with the tax authority on a regular A4 sheet, if you have not received a TIN before.