Job description of the duty officer for issuing certificates at railway stations. On issuing certificates of citizens’ right to housing benefits for health reasons

The employer is responsible for issuing work-related documents to employees upon their request, in particular all kinds of certificates. You will learn from this material what form the certificates should be drawn up, what information should be contained in them, and the deadlines for issuing certificates.

In accordance with Art. 62 of the Labor Code of the Russian Federation, upon a written application from an employee, the employer is obliged, no later than three working days from the date of filing this application, to issue to the employee copies of documents related to work, including certificates:

about wages;

on accrued and actually paid contributions to compulsory pension insurance;

about the period of work of this employer.

The above documents must be certified properly and provided to the employee free of charge. There are many situations in which an employee may need a certificate; accordingly, the form and content of the certificate depend on which body the employee will subsequently submit it to. The most common type of certificate is about wages. Let's start with them.

Salary certificates

Firstly, the employee may need such a certificate to present to the bank (in particular, to obtain a loan). As a rule, banks willingly accept certificates drawn up in the 2-NDFL form, or offer to fill out a certificate in the bank’s form.

For reference: officials in the Letter of the Ministry of Finance of the Russian Federation dated June 21, 2016 No. 03-04-05/36096 indicated that a certificate of income received by individuals and withheld amounts of tax in form 2-NDFL can be classified as specified in Art. 62 of the Labor Code of the Russian Federation, documents accordingly must be issued within three days after the employee submits an application.

Secondly, the employer is obliged to issue the employee a certificate on the day of dismissal from work (service, other activity) for the purpose of calculating temporary disability benefits by the future employer. This certificate, in particular, reflects the information (clause 3, clause 2, article 4.1 of the Federal Law of December 29, 2006 No. 255-FZ “On compulsory social insurance in case of temporary disability and in connection with maternity”):

about the amount of earnings for two calendar years, preceding the year of termination of work (service, other activities), and the current calendar year for which they were accrued;

about quantity calendar days in the specified period during periods of temporary disability, maternity leave, parental leave, release from work with full or partial retention of wages, if retained wages for this period insurance premiums were not accrued to the Social Insurance Fund.

The form of the said certificate and the procedure for its issuance were approved by Order of the Ministry of Labor of the Russian Federation dated April 30, 2013 No. 182n.

If it is impossible to deliver the certificate directly on the day of dismissal, the employer must send the employee at his place of residence a notice of the need to appear for the certificate or agree to have it sent by mail (the employee must notify the employer in writing of his consent to send the certificate by mail). If the employee did not receive the specified certificate on the day of dismissal, he has the right to apply for it later. In this case, the employer is obliged to submit a certificate within three days from the date the former employee submitted the relevant application. Let's give an example of such a statement.

Statement

I ask you to issue a certificate about the amount of wages, other payments and remunerations for which insurance contributions for compulsory social insurance in case of temporary disability and in connection with maternity for the 2016, 2017 and 2018 calendar years, as well as the number of calendar days falling on periods of temporary disability ( if necessary – maternity leave, parental leave), release from work with full or partial retention of wages, if insurance contributions to the Social Insurance Fund were not accrued for the retained wages for this period.

Practitioner's advice: To help those who encounter difficulties in writing an application, the personnel service (accounting) will find it useful to have a selection of sample applications that employees often apply with.

Thirdly, by virtue of clause 3 of Art. 230 of the Tax Code of the Russian Federation, the employer, based on the employee’s application, must issue a certificate of income received by this individual and the amounts of tax withheld in form 2-NDFL. Currently, the established practice is that upon dismissal, the said certificate is issued to each employee without writing an application.

Fourthly, if an employee decides to register with the labor exchange after dismissal, he will need a certificate of average earnings for the last three months according to last place work (clause 2 of article 3 of the Law of the Russian Federation of April 19, 1991 No. 1032-1 “On employment in Russian Federation"). The form of this certificate is recommended by Letter of the Ministry of Labor of the Russian Federation dated August 15, 2016 No. 16-5/B-421. It can also be compiled in free form– provided that it contains the details of the organization and information about the employee’s average earnings for the specified period. An example of filling out the recommended certificate form is given below.

Fifthly, the employee may need a salary certificate to present to other organizations and institutions, for example to the department social protection to the population to assign benefits or subsidies, to children's educational institutions to receive benefits, etc. The forms of these certificates are also not approved. They can have a free form or be filled out according to the 2-NDFL form.

Certificates of experience and personalized records

Employees need such certificates primarily to obtain the right to a pension.

The legislation establishes that on the day of dismissal of an employee (or on the day of termination of a civil law contract for which insurance premiums are calculated), the employer is obliged to transfer to this insured person the information provided for in paragraphs 2 - 2.3 of Art. 11 of the Federal Law of 04/01/1996 No. 27-FZ “On individual (personalized) accounting in the compulsory pension insurance system” (clause 4 of article 11 of the said law):

certificate in the form of SZV-experience (approved by Resolution of the Board of the Pension Fund of the Russian Federation dated January 11, 2017 No. 3p);

certificate for form SZV-M(approved by Resolution of the Board of the Pension Fund of the Russian Federation dated 01.02.2016 No. 83p);

completed section 3 “Personalized information” for calculation of insurance premiums (calculation form approved by Order of the Federal Tax Service of the Russian Federation dated October 10, 2016 No. ММВ-7-11/551@).

A former employee can also apply for information about their work experience. The period for issuing such a certificate is three working days from the date of application.

Other certificates

Other information may also be needed. For example, according to Art. 283 of the Labor Code of the Russian Federation when accepting a part-time job with another employer with harmful and (or) dangerous conditions labor, the employee is required to submit a certificate about the nature and conditions of work at the main place of work (remember that part-time work is prohibited if the employee’s main job is associated with harmful or dangerous conditions). This means that the main employer, upon application of the employee, is obliged to issue this certificate within three days. Its form has not been approved; the certificate is drawn up in free form. We give an example below.

Help No. 23

This certificate issued to Natalya Georgievna Smirnova, stating that she has been working at the kindergarten No. 15 as an accountant from 06/15/2016 to the present (dated 06/15/2016 No. 10). We confirm that her work is not associated with harmful or dangerous factors.

Head of kindergarten Tkacheva S.N.

An employee may require information about the approved vacation schedule at the main place of work in order to receive leave for part-time work (recall that in accordance with Article 286 of the Labor Code of the Russian Federation, persons working part-time are granted annual paid leave simultaneously with leave for their main job; and even if a part-time employee has not worked for six months, leave is provided to him in advance).

Help No. 25

This certificate was issued to Natalya Georgievna Smirnova stating that she has been working at the Municipal Preschool Educational Institution “Kindergarten No. 15” as an accountant from 06/15/2016 to the present (employment order dated 06/15/2016 No. 10). According to the vacation schedule for 2018 (approved by order dated December 4, 2017) another vacation Smirnova N.G. falls on the periods:

– from 02/05/2018 to 02/18/2018;

– from 09/03/2018 to 09/16/2018.

The certificate is given for presentation at the place of part-time work (LLC "Throne").

A certificate may be needed for spouses who have a disabled child as their dependent. Let us remind you that according to Art. 62 of the Labor Code of the Russian Federation, one of the parents (guardian, trustee) to care for disabled children, upon his written application, is provided with four additional paid days off per month, which can be used by one of these persons or divided among themselves at their discretion. That is, employers providing (and paying for) such days to employees must make sure that the latter have the right to them (that the other parent has not exercised this right).

Help No. 27

This certificate confirms that Ivan Fedorovich Egorov, who works at the MBU DO SDYUSHOR No. 8 as a football coach, did not use additional days off to care for his disabled child in the period from 01.08.2018 to 31.08.2018 (if used partially, indicate how many days).

The certificate is given for presentation at the spouse’s place of work (LLC Throne).

We record the fact that the certificate was issued

All cases of issuance of certificates must be recorded in the register of certificates issued to employees. Its shape is on legislative level is not approved, therefore it must be developed and approved directly in the institution. The set of details reflected in it is approximately as follows:

date of issue of the certificate;

description of the information specified in the certificate (certificate of salary, certificate of work experience, etc.);

name of the authority to which the certificate will be submitted;

Full name and signature of the employee who received the certificate.

It is worth noting that certificates can be applied for by both employees working in an institution in this moment, so former employees. The rules and deadlines for providing certificates are the same for both.

One of the duties of employees personnel service is the issuance of all kinds of certificates to employees upon their applications. Since the reasons that prompted an employee to contact the employer with this requirement are very different, it is advisable to recommend that employees indicate in the application requesting a certificate what information they need (to simplify the work and prevent questions from arising, it is advisable to prepare samples standard statements for issuing certificates).

Please note that there is no need to delay issuing certificates. Labor legislation provides for two deadlines for providing certificates:

on the day of dismissal;

or no later than three working days from the date of submission of the application by the employee.

All certificates provided must be recorded in the register of certificates issued to employees.

Sample of filling out a certificate of average earnings to determine the amount of unemployment benefits (scholarships) –

The document entitled " Certificate from place of work"may be needed in the most different cases. Very often the employee needs it to present it in state organizations, social protection authorities, banking and credit institutions etc. The certificate is confirmatory in nature and may contain information about the employee’s salary, position, length of service and work experience, etc.

What do you need to obtain a certificate from your place of work?

At some enterprises, in order to receive the necessary certificate no documents are required from the employee - it is enough to contact the immediate supervisor or a representative of another structural unit with a verbal request. But this is not always the case: in the majority, especially large companies, the employee is required to provide a written request or application for a certificate, in which he must indicate the purpose of obtaining the document and also what information needs confirmation.

But it should be noted that the law gives the employee the right not to inform the employer about where exactly the certificate is required and for what reason.

Does an employer have the right to refuse to issue a certificate?

By law, an employee has the right to receive any information from his employer regarding his work activities for subsequent presentation at the place of request. It can be issued in the form of a copy, an extract from internal document companies, or certificates.

The period between the application requesting a certificate and its receipt should not exceed three days.

If the company refuses to issue the required paper for any reason, the employee has the right to go to court.

Who issues the certificate

Typically, the certificate is issued by the head of the department whose jurisdiction includes the requested information. If an employee needs a certificate of profession or position, then he must contact HR department, if about wages - accordingly, to the accounting department, etc. But if the head of a structural unit can directly issue the certificate, then it must be certified by mandatory director of the company or a person authorized to sign such documents.

Validity period of the certificate

Each certificate of employment has its own expiration date, which is determined by the institution or organization requesting the document in individually, and which most often does not exceed a two-week period - during this time the employee must have time to request a document from the organization and present it where necessary.

Does a resigned employee have the right to request a certificate?

By law, an employee who quits can also demand former employer the certificate he needs. True, only one type of such document is legislated, the issuance of which is prohibited from being refused: this is a salary certificate (for example, for receiving subsidies, pensions, benefits and other social payments). Information for such documents is stored in the archives of the enterprise.

Rules for preparing a certificate

There is no single, unified, mandatory sample of a certificate of employment. Enterprises and organizations have the right to write it in free form or use a template developed within the company (however, such templates must be registered with its accounting policy). Regardless of which option the company chooses, the certificate must contain a number of necessary data:

• Name of the organization,
• date of compilation,
• information that needs to be confirmed
• signature of the company director.

It is not necessary to put a stamp on the document, since since 2016 legal entities have been exempted from the obligation to certify their papers with seals and stamps (however, in this case it is advisable to include the organization’s details (address and telephone number) in the document, otherwise the certificate may simply not be issued accept where it is provided).

The certificate must contain only relevant and reliable information, including deliberately false information. false information may result in administrative punishment for organizations and officials in the form of a large fine.

If any documents or copies thereof are attached to the certificate, then information about this should also be recorded in the certificate itself in the form separate item about the attached documentation.

Rules for issuing a certificate

The certificate can be written either by hand or in printed form, How on standard sheet A4 format, and on letterhead enterprises (the last option is convenient because it contains details). The certificate can be issued in as many copies as required, and each of them must be properly certified.

When receiving a certificate, the employee must check it carefully and, if any errors are found, request the issuance of a new document - the decision of many, as a rule, depends on the content of the certificate important issues, therefore, inaccuracies, corrections and blots in them are unacceptable.

Sometimes enterprises ask the employee to confirm receipt of the certificate by signing internal magazine accounting of documents.

Issuance of income certificate at the request of the employee

Hello, this is the question!

Quote (natulichka): Hello, the question is this!

One of our employees is going on maternity leave starting February 5th. She must bring us certificates for 2 years from previous places of work, but she asked us to also give her the same certificate. I asked why, because you are not resigning, to which I was given an answer, I just want to see! Do we have the right to issue this certificate if the employee does not quit, but upon request?

The procedure for filling out the certificate, approved. By Order of the Ministry of Labor 182n dated April 30, 2013:

Quote: 1. Present Order establishes the rules for issuing by the insurer to insured persons a certificate of the amount of wages, other payments and remunerations for the two calendar years preceding the year of termination of work (service, other activities) or the year of application for a certificate of the amount of wages, other payments and remunerations, and the current calendar year , for which insurance premiums were calculated, and the number of calendar days falling in the specified period for periods of temporary disability, maternity leave, child care leave, the period of release of the employee from work with full or partial retention of wages in accordance with “legislation” of the Russian Federation, if insurance contributions to the Social Insurance Fund of the Russian Federation were not accrued for the retained wages for this period (hereinafter referred to as the Certificate).

2. The Certificate is issued on the day of termination of work (service, other activity) for the insurer, during which time the person was subject to compulsory social insurance in case of temporary disability and in connection with maternity. If it is impossible to deliver the Certificate directly on the day of termination of work (service, other activity), the policyholder sends the insured person to the address of his place of residence, known to the policyholder, a notice of the need to appear for the Certificate or to give consent to send it by mail. If the insured person agrees to send the Certificate by mail, the specified person shall notify the policyholder in writing.

3. After termination of work (service, other activities), the Certificate is issued upon written application of the insured person (his legal representative or trustee) no later than three working days from the date of receipt (registration) of the application by the policyholder.

4. The application may be submitted by the insured person personally or through his legal representative (authorized representative) or sent by mail. When applying for a proxy, documents proving his identity and authority are presented.

5. The certificate must be filled out by hand in black or blue ink ( ballpoint pen) or using technical means(computer or typewriter). Erasures and corrections are not permitted.

6. The information contained in the Help is filled in based on the data accounting and reporting by the insured.

7. The completed Certificate is certified by the organization’s seal (round). The signature must not be sealed. The stamp is affixed in the designated place (Insured's Stamp Place) in the lower left corner of the Certificate.

Strictly in accordance with the Procedure, a certificate is issued upon dismissal. But on the other hand, when the employee’s case falls under clause 2.2 of Article 13 of Law 255-FZ, such a certificate cannot be dispensed with, and it will have to be issued without dismissal, so that the earnings of the employer who issued the certificate can be taken into account at another place of work when calculating benefits. In this regard, the Order is somewhat incorrect, IMHO.

There is nothing wrong if you issue such a certificate.
If an employee just wants to “look”, you can print out a certificate without a signature or seal, and let her look. In the case where an “incomplete” certificate does not suit the employee, let her write an application for the issuance of such a certificate, because without an application, a certificate is issued only upon dismissal.

Possible options:
- the employee wants someone else to calculate the benefit, and then compare it with what you calculated (to be on the safe side), there is nothing wrong with that.
— the employee hopes to receive benefits at another place of work, taking into account all the certificates. It is illegal.

An accountant, in my opinion, needs to make it a rule: as soon as an employee brings certificates from other employers and asks to take them into account, take a statement from the employee something like this: I ask you to calculate the benefits due to me. for the period from By. taking into account the attached certificates of earnings from LLC "Roga" and CJSC "Kopy" (+ dates and certificate numbers). Benefits from other employers for the specified period are not assigned or paid. The meaning, I think, is clear, but it can be formulated in different ways. If something happens, the employee will not be able to plead ignorance of the law, and the intent will be obvious.

(I am not currently considering the option of writing an application when the employee wants that the certificates were always taken into account when calculating benefits; this is not the case).

www.buhonline.ru

Fine for failure to issue certificates 2-NDFL and 182-N

Please tell me what the fine is for failure to issue 2NDFL and 182N certificates to an employee?
And what is the fine for an organization if it does not keep a journal for issuing such certificates?

What documents can an employee request (certificate 182n and others)

According to Article 62 Labor Code Russian Federation, the employer is obliged no later than three working days from the date of receipt of the relevant application to provide the employee with copies of documents related to work. It does not matter for what purpose they were needed.

Such documents, for example, include:
copies of orders for hiring, dismissal, orders for transfers to another job;
extracts from work book;
certificates of wages, accrued and actually paid insurance contributions for compulsory pension insurance, approved by Order of the Ministry of Labor of Russia dated April 30, 2013 No. 182n (certificate 182n);
information about the period of work in this institution.

At the request of the employee, the institution is also required to provide a certificate stating that he does not use parental leave and does not receive a monthly child care benefit. This follows from paragraph 6 of Article 13 of the Federal Law of December 29, 2006 No. 255-FZ.

All these documents are issued free of charge.
How certificate 182n and free-form documents are prepared

Work-related documents issued at the employee's request must be properly executed and certified.

For example, a certificate of employment contains necessary details and confirms a number of facts, such as place of work, position, salary, length of service of the employee, date of hiring, working conditions.

To prepare some documents, the employer may need additional information, documented. For example, a copy of the child’s birth certificate, a certificate of dependents.

The procedure for registration and issuance of certificates is regulated local acts institutions. For example, you can approve the form of the certificate or reflect that certificates are presented to employees on the institution’s letterhead, and text part document is drawn up in any form.

The certificate must contain general information: Title of the document, outgoing number, date of compilation, information about the facts confirmed by the certificate, signature responsible persons institutions. It must also include the name of the organization to which it will be submitted, or the purpose of the submission, or the certificate should indicate “at the place of request.”

Certificate forms approved by the relevant authorities should be used. regulatory documents. For example, in case of dismissal of an employee, the following is issued:
certificate 182n for calculating temporary disability benefits from a new employer;
a certificate in form 2-NDFL for the calculation and withholding of personal income tax by the new employer.
Is it possible to issue certificates to relatives?

When preparing and issuing certificates, it is necessary to take into account that the Labor Code of the Russian Federation gives the right to apply to the employer for certificates only to the employee and only his request for the issuance of a certificate must be fulfilled.

For other persons who request the issuance of certificates, the rules established by Chapter 14 of the Labor Code of the Russian Federation “Protection of Employee Personal Data” apply. If, for example, an employee’s wife needed a certificate of her husband’s salary, then to issue such a certificate it is necessary to have written consent the employee himself (Article 88 of the Labor Code of the Russian Federation), except in cases where this is necessary in order to prevent a threat to his life and health.

It should also be taken into account that even if the employee is no longer a member labor relations with the institution, it is obliged, upon written application, to issue Required documents.
What does the company face if certificate 182n and other documents are not issued?

If the employer fails to issue a certificate in a timely manner, the employee has the right to contact labor inspection, which will check compliance with standards labor legislation. And if violations are detected in the institution, both the legal entity itself and its officials will be held administratively liable.

According to Article 5.27 of the Code of the Russian Federation on Administrative Offenses, for violation of labor legislation administrative responsibility:
for an official - in the form of a fine in the amount of 1 thousand to 5 thousand rubles;
For legal entity– in the form of a fine in the amount of 30 thousand to 50 thousand rubles. or suspension of activities for up to 90 days.
Moreover, if the legislation on labor and labor protection is violated executive, which has previously been held accountable for similar offense, then he may be disqualified. The period of such disqualification ranges from one to three years.

T. Fisenko, Chief Accountant MU "Centralized Accounting"

www.buhonline.ru

Is it necessary for an employee to write an application for a 2-NDFL certificate?

Good afternoon
The issuance of a certificate to an employee in form 2-NDFL is carried out upon his written or oral request.

Is it possible for an employee, at his telephone request, to fax an income certificate in Form 2-NDFL?
Having considered the issue, we came to the following conclusion:
The organization is obliged, at the request of an employee, to issue him a certificate of income in form 2-NDFL. At the employee's request, such a certificate can be sent by fax.

In accordance with Art. 62 of the Labor Code of the Russian Federation, upon a written application from an employee, the employer is obliged, no later than three working days from the date of filing this application, to provide the employee with copies of documents related to work (copies of an order for employment, orders for transfers to another job, an order for dismissal from work; extracts from work book; salary certificate, accrued and actually paid insurance contributions for compulsory pension insurance, period of work with a given employer, etc.). Copies of work-related documents must be properly certified and provided to the employee free of charge.

At the same time, it must be taken into account that issues of issuing a certificate to an employee in form 2-NDFL are regulated by tax laws, not labor laws.

The procedure for paying personal income tax (hereinafter referred to as personal income tax) is regulated by Chapter 23 Tax Code RF. By virtue of Art. 24 and paragraph 1 of Art. 226 of the Tax Code of the Russian Federation, organizations from which or as a result of relations with which the taxpayer received the income specified in paragraph 2 of Art. 226 of the Tax Code of the Russian Federation (including remuneration for fulfillment labor responsibilities(Clause 6, Clause 1, Article 208 of the Tax Code of the Russian Federation)), are tax agents and are obliged to calculate, withhold from the taxpayer and pay to the budget the amount of personal income tax.

Clause 3 of Art. 230 of the Tax Code of the Russian Federation establishes the obligation of a tax agent to issue to individuals, upon their applications, certificates of income received by them and amounts of tax withheld in the form approved by order of the Federal Tax Service of Russia dated November 17, 2010 N MMV-7-3/ In force the specified norm The tax agent’s refusal to issue a taxpayer a certificate of income in Form 2-NDFL is unlawful (letter of the Federal Tax Service of Russia for Moscow dated February 24, 2011 N 20-14/3/16873).

It should be noted, however, that the procedure for applying for the specified certificate, the procedure for issuing it and the timing of its issuance are not regulated in any way. Responsibility for failure to issue an income certificate in form 2-NDFL tax legislation also not installed.

At the same time wrongful refusal in providing the citizen with information, the provision of which is provided for federal laws, untimely provision or provision of it knowingly false information are administrative offense and entail imposition administrative fine on officials in the amount of one thousand to three thousand rubles (Article 5.39 of the Code of Administrative Offenses of the Russian Federation).

Thus, your organization, acting as a tax agent in connection with the payment of wages to an employee, is obliged, at his request, both written and oral, to issue him a certificate of income in form 2-NDFL. Sending help using fax at the request of the employee himself is not prohibited. At the same time, the certificate transmitted in this way will not have the force of the original, but will rather be informational in nature. If you have no doubt that it was the employee in whose name the certificate was issued who called, then we see no obstacles to issuing it.

Prepared answer:
Service Expert Legal consulting GUARANTEE
Karasevich Lyubov

www.buhonline.ru

We prepare and issue certificates to employees

What certificates are issued to employees?

How to get a certificate

What information should be included in the certificate?

How to take into account issued certificates

WHAT TYPES OF CERTIFICATES CAN AN EMPLOYEE REQUIRE?

Workers may need various certificates. Different depending on the purpose, content and place of provision. In this article we will look at examples of the most popular certificates.

The obligation to issue certificates to employees is established by the Labor Code of the Russian Federation.

Extract from the Labor Code of the Russian Federation

Article 62. Issuance of work-related documents and their copies

Upon a written application from the employee, the employer is obliged, no later than three working days from the date of filing this application, to issue the employee a work book for the purpose of his compulsory social insurance (security), copies of documents related to work (copies of orders for employment, orders for transfers to another job , an order on dismissal from work; an extract from the work book; a certificate of salary, accrued and actually paid insurance contributions for compulsory pension insurance, the period of work with this employer, etc.). Copies of work-related documents must be properly certified and provided to the employee free of charge.

It is worth adding a certificate of income to this list individual according to form 2-NDFL. This certificate is most often issued upon dismissal of an employee; the accounting department needs it to determine the amounts tax deductions. In addition, it may be requested by the bank when the employee receives a loan or loan.

Extract from the Tax Code of the Russian Federation

Chapter 23. Personal income tax

Article 230. Enforcement of the provisions of this chapter

3. Tax agents issue to individuals, upon their applications, certificates of income received by individuals and amounts of tax withheld in the form approved federal body executive power, authorized for control and supervision in the field of taxes and fees.

A certificate is issued based on the application. It is signed by the manager and accountant and certified with a seal.

Details of certificates are drawn up in accordance with the layout of document details given in Appendix A to GOST R 6.30-2003 “Unified documentation systems. Unified system organizational and administrative documentation. Documentation requirements."

MANDATORY REFERENCE DETAILS

Certificates are usually issued on general form or on a specially designed reference form. In any case, the certificate must contain the following details:

Name of the document type (“certificate”);

Document registration number;

Place of preparation of the document;

Title to the text (when formatted on A4 format);

Marking the presence of the application (if available);

Signature of the head of the organization or his deputy;

Seal impression (if the organization or individual entrepreneur has one).

FORMS OF CERTIFICATES ISSUED TO EMPLOYEES

Certificate from place of work

Such certificates take special place among documents on personnel. Their main purpose is to confirm certain facts, namely:

Position or profession (example 1);

Salary amount, etc.

A certificate of employment is signed by the head of the organization or a personnel employee, if such a duty falls within his competence on the basis of an order on the distribution of duties.

The salary certificate also has several varieties. For example, a salary certificate for the last three months of work (example 2) can be submitted to the social security authorities to recognize the family as low-income.

Another common certificate - about the amount of wages for the two calendar years preceding the dismissal of the employee - is issued upon a written application from the insured person (his legal representative or proxy) no later than three working days from the date of receipt (registration) of the application by the policyholder.

A dismissed employee needs this certificate to apply for benefits (temporary disability, maternity, child care).

It is filled out either by hand with black or blue ink (ballpoint pen), or using technical means (computer or typewriter). Erasures and corrections are not permitted. The information contained in the certificate is filled out on the basis of accounting data and reporting of the policyholder. The completed certificate is certified by the organization’s seal (round), which is affixed in a specially designated place and should not cover the signature.

Certificate for submission at the place of request

Depending on the location of the request, the content of the certificate may vary. The contractor must check with the employee to which organization he will represent her.

Help for presentation by specified by the employee at the place of demand, it is drawn up and registered in the same manner as certificates from the place of work - on the organization’s letterhead (example 3).

HOW ARE CERTIFICATES CONSIDERED?

Records of certificates issued from the place of work are kept by a personnel inspector or another employee of the personnel department in a special accounting journal (book) or in its electronic equivalent (example 4).

1. Certificates are issued to the employee upon his application. The application must indicate exactly what information should be contained in the certificate.

2. Certificates issued are signed by the head of the organization or authorized person and certified by the seal of the organization (if any).

3. Certificates issued are recorded in a special journal and issued to the employee against signature.

Appendix No. 1 to the Order of the Federal Tax Service of Russia dated October 30, 2015 No. ММВ-7-11/ “On approval of the form of information on the income of an individual, the procedure for filling it out and the format for its presentation in electronic form.”

I. I. Nadelyaeva,
Deputy Director for Human Resources

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Throughout the week until September 1, two offices for issuing certificates for schools and preschool institutions, and sports clubs and sections. And from September 1 to 17, doctors will come to schools and kindergartens to examine children for enterobiasis.

Moscow clinics have increased the number of offices for issuing certificates and referrals in anticipation of September 1. All week before start school year In each of the clinics there are two such offices. The appointment is conducted by pediatricians. Based on the results of examination for pediculosis and scabies, specialists give medical certificates indicating information about the absence of contacts with infectious patients. Certificates must be provided to all children preschool groups educational organizations after summer holidays or absence from educational institution more than five days. The certificate is valid for three days.

Obtain medical certificates and complete all necessary documentation Before September 1, parents can, when treating their child, go to the children's city clinic at the place of attachment.

“We have increased the number of offices for issuing certificates and referrals to two. During this period, offices operate at weekdays from 08:00 to 20:00, on Saturday and Sunday - from 09:00 to 15:00. The documents can also be drawn up by the doctor on duty,” said the manager Moscow Health Department Alexey Khripun.

The enhanced operation of clinics seven days a week, as well as offices for issuing certificates and referrals at the request of citizens, will continue in the first ten days of the new academic year, until September 11. During this time, school students will be able to obtain the necessary medical certificates, including permission to participate in sports.

In the event that a child attends sports section with training no more than twice a week and lasting no more than 60 minutes, you must consult a pediatrician. For classes in the professional section (in sports school) with training more than twice a week, you need to undergo in-depth medical examination in a physical education clinic (State Autonomous Institution "MNPC MRVSM DZM") or in a clinic that has a license for this type of activity, where a sports doctor issues a conclusion for playing sports.

On days when clinics operate on an increased schedule, doctors will also continue to issue medical records forms 026/у-2000, which are necessary for those who are going to school for the first time or kindergarten. To do this, you need to undergo an examination by several specialists, take tests, and also conduct some research. The card is issued by a pediatrician or the doctor on duty. It contains diagnoses physical education group and vaccination information.

City clinics are improving the quality of service depending on the wishes of citizens. On the portal " Active Citizen"Now the second stage of voting is underway, the participants of which choose the best ideas competition "My Clinic" They decide how to improve the work of children's clinics. At the same time, a survey was launched on the website to improve the work of adult clinics.

A certificate is a document proving or disproving some fact.

It has many varieties, depending on the purpose, content and place of provision.

Issuing certificates is not a right, but employer's duty, who is responsible before the law for the accuracy of the information presented in it.

The transmission of incorrect information that is not supported by data documents may entail administrative punishment in the form of a fine.

Therefore, drawing up a certificate requires care and compliance with all formalities.

General requirements

Article 62 of the Labor Code gives employees the right to receive information about your activities, without giving an explanation of the purposes for which the certificate was required.

The employer is obliged to three-day period provide all the information he has.

An application from employees is drawn up in the form of a statement, which indicates the information required.

The certificate is issued personally in hands only to the applicant himself. The employer does not have the right to provide information about the work activities of a stranger due to the law on the protection of personal data (FZ-152).

Labor Code of the Russian Federation. Article 62. Issuance of work-related documents and their copies

Upon a written application from the employee, the employer is obliged, no later than three working days from the date of filing this application, to issue the employee a work book for the purpose of his compulsory social insurance (security), copies of documents related to work (copies of orders for employment, orders for transfers to another job , an order on dismissal from work; an extract from the work book; a certificate of salary, accrued and actually paid insurance contributions for compulsory pension insurance, the period of work with this employer, etc.). Copies of work-related documents must be properly certified and provided to the employee free of charge.

Parts two and three are no longer valid.

The employee is obliged, no later than three working days from the date of receipt of the work book from the body implementing compulsory social insurance (security), to return it to the employer.

Applications for the issuance of a certificate of employment.

Regardless of the type of certificate, the requirements for its execution are: a number of requirements:

All certificates have outgoing number. It is advisable to keep a separate registration log for this type of document. But if the organization has a small volume of document flow, it is possible to register certificates in general journal outgoing documents.

It must be borne in mind that some types of certificates have established form , which is the same for all institutions, regardless of their form of ownership. For example, a certificate of income is 2 personal income taxes. If it is drawn up incorrectly or on the wrong form, it is considered invalid.

Certificate form for personal income tax form 2.

What types are there?

In office work there are several types inquiries:

• official;
• personal;
• archival.

Employees are issued personal certificates , since they contain information about their work activity. Archival references may be needed when retiring from old jobs. They are requested Pension Fund, judicial authorities.

Where can they be provided?

To social security

For families recognized as low-income, the state pays a monthly allowance. They are also entitled to receive subsidies.

To appoint him to social security, they bring a certificate from work about their income in the last 3 months, which contains the following information:

• name of the organization, its requisites;
• FULL NAME. employee, job title and structural unit;
• from which time work in an enterprise;
• monthly income.

In this case, it is necessary to determine type of income: wages or benefits. Size alimony from total amount deducted (if the employee pays them). The basis for the certificate is personal accounts and pay slips.

In the Institute

Student employee a certificate may be needed in the following cases:

• no possibility come to the exam in connection with a business trip or production necessity;
• correspondence students to confirm the fact of work.

Drawed up on regular letterhead, indicating the start time of work and position. Instead of a specific addressee, the phrase “for provision at the place of request” is written.

Registration of a certificate of employment for the university.

For the employment center

This type of certificate is required former employees when registering with the employment center to determine the amount of benefit. Indicated:

• period work in an organization;
• operating mode;
• average earnings for the last 3 months;
• were there any unpaid periods 12 months before dismissal (sick leave, administrative leave, downtime, parental leave for children up to 3 years old).

Download free certificates for the employment center.

For the Federal Migration Service

The Migration Service asks for foreign citizens information about their financial condition.

Certificate issued by employer confirms actual place of work of the bearer, his position, salary.

Document certified signatures of the manager and chief accountant, a round seal is affixed.

For the bank

Before acceptance loan decisions the bank checks its potential clients on creditworthiness. The main document reflecting financial condition employee - this is a certificate of income provided from the place of work.

For what needs?

Why do you need a certificate from your place of work?

For sick leave

To calculate sick leave there is special certificate, which the employee brings with previous place work. Form for all organizations united, approved by the Ministry of Social Development of the Russian Federation.

Contains information about all payments and remunerations, including wages, for which insurance premiums were calculated. Previously, the certificate was issued only at the request of the employee, but since 2011 the employer obliged to provide it to each resigned employee along with other documents.

The former employee receives a similar certificate based written statement within three working days. The help contains the following information:

1. ABOUT amount of earnings for the two years preceding the dismissal and for the current one.
2. Amount of days attributable to:

Certificates of earnings and number of calendar days.

Part-timer

At the request of the employee, a record of his part-time work is made in the work book. To do this, the employee will need reference, proving the fact of his work activity in another organization.

Certificate form for part-time worker.

Form of certificate of leave of part-time worker.

About alimony

Alimony is one of the sources income. In banks, when applying to government organizations or social security authorities to receive benefits, they require documentary confirmation of them specific size.

The certificate is issued by the accounting department based on the payments made. Compiled arbitrarily, uniform form does not exist. It contains information not only about received/sent cash, but also about the alimony payer, alimony recipient.

Such a certificate may be needed to the alimony worker himself. It is sometimes requested tax inspectorates to track whether payments have been made writ of execution in full size.

Form of certificate of withholding of alimony.

Form of certificate of paid alimony.

Certificates of alimony received under a writ of execution.

For retirement

To assign a pension, the Pension Fund may require a certificate about the earnings of a future pensioner for 5 years. Moreover, since 2000, no additional documents when calculating pensions is not required, all information is taken from personalized accounting. Help is required if you plan to take into account wages before specified period. It contains the following information:

A certificate may also be needed to justify preferential length of service . It proves a person’s employment and confirms his right to early retirement . Such a certificate must indicate that it is given for submission to the pension fund.

Certificates of earnings for 5 years of the future pensioner.

Certificates confirming work experience.

About the business trip

This type of certificate is required for employees very rarely. Usually a copy of the travel document is sufficient. certificates. But in some places you cannot do without a certificate. For example, at the registry office for quick registration without a queue if one of the newlyweds plans to go on a long business trip.

1. The organization and full name are indicated. employee, job title.
2. Confirmed he is on a business trip.
3. The destination is written, period absence.

Drawing up a certificate of being on a business trip.

For maternity leave

After the birth of children from the place of work social protection authorities require a number of references:

Certificates of non-receipt lump sum benefit second parent.

For international passport

Upon receipt international passports citizens are required to present a questionnaire certified personnel workers. It contains an extract from the work book and other biographical facts. Previously, they also requested separate certificate, confirming the fact that a person works in this organization.

The visa certificate is proof stability of the applicant's income. It helps consulates screen potential migrants.

In the text of the document contains information about:

• date hiring, job title employee;
• monthly average income;
• vacation end date. Proves the fact that at the end of the trip for a person saved workplace.

The certificate is signed by the director and chief accountant. Compiled on Russian language, although it is more expedient to issue it in English, if possible.

Preparation of a certificate for obtaining a visa in English.

Certificates for obtaining a foreign passport.

Results

Whatever type of certificate the employee requests, there is a main rule when drawing it up - this reliability of the information provided. Very often, employees are asked to enter into a position and indicate raise your salary, a better position or want to change the period of work, because for preferential pension literally a few working days are not enough.

Sometimes employers follow their lead and make fake data.

But the certificate is signed not by the employee, but by specialist responsible for issuing it, chief accountant, head of the organization.

When putting their signature under false data, they must remember that break the law.

Such a certificate loses its legal force , and the official who issued it may be subject to administrative liability.