Personal Card - Filling Rules. Filling Card T2 (Sample)

Personal card employee in the form of T-2 is a unified form of primary accounting for information on the current and dismissed personnel of the enterprise. It is a document consisting of eleven sections, of which the first, second, third and ninth (if the person has the appropriate rights) is filled with a job. The remaining sections are filled in the process of working as an employee from hand or in princess based on the work provided by employment and formed during the work of the employee of documents. Sample Filling Card T-2, Pages 1, 2, 3, 4, you will find below.

What is needed a personal card worker for T-2

The law provides for two cases when a personal card is necessary:

• to get acquainted with the records in the employment record;
• to account for military-beacted.

From 10/19/2019 Government Decision of 09.10.2019 No. 1302 began to operate, which cancels the use of a personal card in form No. T-2 for military registration purposes. The amendments stipulate that in return the Ministry of Defense will approve the list of credentials. So far there are no changes, and employers have the right to use personal cards, as it is provided, approved. 07/11/2017. In order not to violate the legislation, follow the news.

Currently, when most processes are automated and executed in electronic form, this document, as it seems to us, is not needed and is a rudiment of personnel office work, distracting resources for its filling and storage. And it is necessary to store it constantly until the person works, and plus 75 years after his dismissal.

The minimum worker is painted in the card three times:

• for the accuracy of information when admission to work;
• when familiarizing with a record of employment in the employment record;
• when dismissal.

Subsequently, if an employee is translated to other posts and appropriate changes are made to his labor book, a person every time signs in a card next to a duplicate record of this information. We will analyze the sample of filling the personal card employee (T-2 form) 2020.

Personal Card Worker - Form T-2: Filling Sample

Item 1. Fill over the header

A sample of filling the T-2 card begins with the so-called cap or the main details of the organization.

We enter the name of the organization and the eight-digit code in OKPO.

We introduce information in the table in which we specify the date of filling, the employee's table number, its INN (if available) and SNILS, the type and nature of the work (as in the employment contract), the floor.

In the cell "Alphabet" put the first letter of the famous employee.

In the cell "The character of the work" is written or permanent or temporary (if the urgent employment contract).

Paragraph 2. General

Enter the details of the employment contract.

We write down the name, first name, patronymic of the employee and other personal data, including OKTO codes and OKIN. Sample fill, or how to fill the personal card of the T-2 employee for this section, look a picture.

OKATO code is a classifier for administrative and territorial sign, in Moscow its codes, in St. Petersburg - their own, in Chelyabinsk - their own. You can find the code on the Internet.

Okin code is a population information classifier. It includes 293 partitions, each of which contains the appropriate code.

Personal card employee may contain a degree of knowledge of a foreign language:

• reads and translates with a dictionary;
• reads and can be explained;
• owns free.

If a person has two higher education or an employee additionally received postgraduate vocational education, in the T-2 card there are additional graphs.

In paragraph 7, we indicate the profession that the employee received as a result of training in an educational institution. If there are two or more professions, we indicate the one by which the employee is hired.

We enter the work experience at the date of filling the personal card, i.e. at the time of reception. We take information from the employment record.

The overall experience is a period of work, which gives the right to retire old age.

Continuous experience is a period of work, which is taken into account when calculating benefits, including temporary disability.

The experience, giving the right to surpask for service, is the time of work in certain organizations and institutions and in certain positions, for example:

• in the apparatus of the Defense Council of the Russian Federation;
• in the Presidential Administration of the Russian Federation;
• in the Judicial Department at the Supreme Court, etc. (Full list see Section II, approved by the Order of the Ministry of Health and Social Development of 27.12.2007 No. 808).

The T-2 card does not contain a section on insurance experience, so our example of filling out the personal card of the T-2 employee contains only a common work experience, information about which is in the employee's employment book. An example of filling the personal card of the T-2 employee in the Labor Card section:

As it work in the organization, the experience of the employee increases, so in order not to cross or not use various correctors, initially put information about the experience of the pencil, then, when dismissing an employee, enter the handle.

In paragraph 9, we specify its marital status and state in marriage: married or single (if single, it is better to specify a pencil, get married - enter the handle, if married, write a handle if divided - specify the document, on the basis of which the marriage is terminated).

Specify the code on the state of marriage:

• never (a) in marriage;
• marriage is registered;
• marriage is not registered;
• widower or widow;
• divorced (a) officially;
• divided (when unofficial).

Husbands, wives and children fit in the family.

In principle, you can specify parents and brothers with sisters, but this is at your discretion (spouses, by the way, are not close relatives, this is peculiar, and not blood).

The date of registration at the place of residence is looking at the stampe in the passport.

The phone number is required for communication: for example, the employee did not go to work, you can call and find out what with him. It is advisable to take from the employee a second telephone number for communication.

Item 3. Military accounting information

Perhaps the most difficult section in this document is filled on the basis of:

• certificates of a citizen to be called for military service (recruits);
• either military ticket (staying in stock).

For staying in stock, an example of filling out information about military registration in a personal card is built according to the following principle.

The first point on the officers of the stock is not filled.

For military rank. See in paragraph 5 of the military ticket of the stock officer.

The third point is filled without a reduction, for example, the composition (profile) is team or soldiers.

In the fourth item on the code designation, the VUS (military-accounting specialty) fits a complete digital designation, as written in a military ticket, for example 021102 or 113195a.

• A (suitable for military service);
• G (temporarily not suitable for military service).

In the absence of an entry in a military bill on the category of fitness, we set the category A.

The name of the military commissariat is rewritten from military ticket.

The seventh item is subject to fill if:

• there is a mobilization prescription (insert on the last sheet of cover) or a stamp on issuing and withdrawing a mobilization prescription;
• the employee is booked for the organization for the mobilization period and for wartime.

The eighth item is filled on on the basis of reference from the military registration and enlistment office about removing it from accounting.

This is how the sample of filling the personal card of the T-2 employee for military accounting for recruits:

The first, third, fourth and seventh items are not filled.

In the second paragraph it is necessary to write that the employee is subject to call.

In the fifth point, information from the claims is specified:

• A (suitable for military service);
• B (suitable for military service with minor restrictions);
• In (limited to military service);
• G (temporarily not suitable for military service);
• D (not suitable for military service).

In all the rest of the filling goes like workers who are in stock.

After filling out this section, the employee of the personnel service and the new employee sign: the first - for making information into the personal card of the employee, the second is for the accuracy of the information provided.

Paragraph 4. Acceptance of work and translations

This section is filled in on the basis of an employment contract and an order of reception.

All wording and numbers need to be taken from the work acceptance documents.

In the sixth column, the employee must sign.

In general, it is necessary to sign an employee every time it is translated to another job, moves to another position, etc., that is, always when a new entry is introduced into his labor book.

Suppose that our employee will soon increase in position. In this case, the sample, how to fill out a personal employee card, and its third partition is as follows.

The recording time is one week.

Information about temporary translations and changes in salaries are not made.

Point 5. Certification

If the certification was conducted, the decision of the attestation commission was recorded here and the requisites of the order in which the decision of the attestation commission was approved by the employer's decision.

Our worker only got a job, so this field he still remains clean.

Paragraph 6. Raising qualifications, vocational training and awards

These sections are filled in the same way as the "Certification" section: if the employer sends someone somewhere (improve the qualifications, retraining) or declares gratitude, all of this is subject to the corresponding sections of the T-2 card.

If the employer does not organize anything and does not send anyone anywhere, the sections remain clean.

If an employee himself, so to speak, will initiate something new and will bring a certificate or diploma, information about trained learning must be entered.

Paragraph 7. Vacation

This includes information about all vacations:

• annual;
• educational;
• without salary salary;
• additional paid, etc.

It looks like this:

This also includes information about the replacement of a part of vacation by cash compensation.

If the employee works at the enterprise for a long time and on vacation runs periodically, sooner or later the columns will end. In this case, it is necessary to make an additional sheet in which the partition table is duplicated. The sheet must be glued into the T-2 card.

In practice, there are situations where the release date of an employee from vacation does not coincide with the date indicated in the order (due to illness or recall from vacation). In this case, it is necessary to neatly cross the incorrect entry (but to do it so that the old entry is read!) And make a new, correct. On the T-2 fields, you need to write a "corrected", indicate the details of the document, in connection with which the timing shift occurred, the signature, decoding and the position of the personnel service specialist, which recorded the change.

Item 8. Social benefits and additional information

These sections are filled on the basis of documents confirming the rights of employees to the appropriate benefits, with reference to the regulatory documents that these benefits are established.

No need to be frightened: if a person is a beneficiary, he will bring the necessary documents in which everything is written, and if it does not apply to this category, it is not necessary to fill these sections.

Item 9. Dismissal of the employee

This includes information from the order to terminate the employment contract in the formulations that are indicated in the layout of the dismissal.

And at the end of the personnel specialist and the former worker is painted in T-2. Here is an example of filling the T-2 card when dismissal.

STORAGE CARD T-2

Personal cards are stored in special nomenclature folders, separately from personal affairs and orders for employment (although it would be more logical to keep them together).

Cards should be stored in such a way that no one outsider can get them and read (ensuring the security of personal data of workers).

T-2 acting and dismissed personnel is stored separately from each other.

Other requirements for storing cards is not established.

Personnel, issuing a new employee, conduct documentation provided for by law. Among the papers, not always mandatory for the reference, but received widespread practical application, is a personal card of an employee for the form of T-2. Consider the instructions for filling the card. You can also download the desired form and sample T-2.

The applicant was an interview, he was taken to work, an order of adoption was published, and now he needs to go through the employment procedure. To do this, he needs to submit a set package of documents containing many heterogeneous information.

To systematize this information for further accounting, data is entered on specially designed cards. Thus, information about all employees of the enterprise form a convenient card file for full accounting.

Goskomstat of the Russian Federation developed and approved in the decision of January 05, 2004 No. 1 "On approval of unified forms of primary accounting documentation for labor accounting and its payment" form to fill a personal card called T-2.

On such a form it is convenient to reflect all the significant information about the employee. If an enterprise considers it necessary, it can, on its basis, develop its own accounting register of personnel.

Attention!Personal card employee is used for workers who occupy any positions, both full-time and part-time working. Personal cards are conveniently placed in alphabetical order or distributed by structural units.

Is it possible to do without a personal card

The aforementioned decree in claim 2 regulates the mandatory conduct of the personal card for each employee in all organizations. So in enterprises it is impossible to conduct a personal matter of the employee, without issuing personal cards.

As for individual entrepreneurs, it is not necessary for them to keep accounting on personal cards, but they are also entitled to use the T-2 form.

Whether the personal card is permissible in electronic form

Most of the document management today is translated from the paper form to the electronic, it reduces the likelihood of errors, unloads the employees responsible for it and reduces the number of errors. But not all documents can move from paper carriers solely in digital form.

Personal card, in addition to making certain data, allowing existence in a digitized form, provides for a mandatory employee visa in cases of making changes to the employment record or publication of orders regarding:

• bonuses;
• disciplinary recovery;
• vacation care;
• internal translation;
• dismissal.

Any new entry in labor or published on an employee Order should be reflected in the personal card. An employee needs to be familiar with the changes that are confirmed by its painting.

It should be:

• on 2 pages of the T-2 form - evidence of the correctness of recorded information;
• on 3 pages - confirmation of admission to work and translations (if they were);
• on 4 pages - fixation of information about the dismissal.

Attention! Maintain personal cards exclusively through a computer. However, for ease of use, you can duplicate a certain array of data from the T-2 forms that do not require personal sight.

Based on what documents a personal card is filled

The initial to fill in this case are documents from the package submitted during employment. Some papers with the information needed for T-2 can be issued directly in the organization.

The fill personal card will require such employee documents:

• - the main document reflected in the card; He is the basis for the design
• employee personality certificate (passport);
• Reduss;
• Inn is not required to present when taking to work (if the employment is first, then the Inn will issue an employer);
• certificate of Education (Diploma, Certificate);
• military ID;
• a questionnaire containing a marital status data if an employee filled it at design (in the absence of a questionnaire - a copy of the marriage certificate, the birth of children, etc.);
• labor book with a device for the main place of work;
• help about the experience from the main place of work - with employment part-time.

For your information! If you need additional information, it can be entered into a personal card with the words of an employee.

Blank and sample personal card for 2019

Download for free in Word format.

Personal employee card (T-2 form): Filling Sample 2019

The responsibility for the institution, making records and storing personal cards is imposed on a specially authorized responsible employee of the personnel or legal department.

T-2 forms in organizations are strict reporting documents and are subject to conservation for 75 years. When stored, they are separated from personal cases.

Blank contains 11 sections located on 4 pages. Two first pages must be filled directly with employment. The remaining sheets are subject to fill in the process.

Important Nuances of the Personal Card

To prevent errors in designing and conducting a personal card, you should follow the following rules approved by the relevant regulatory acts.

1. You can fill out from hand (blue or black paste) or print through a computer.
2. 2 The partition of the personal card must be filled exclusively by hand.
3. Blots, corrections and inadvertent handwriting are not allowed.
4. Record of military commissariats with military accounting documents noted by a simple pencil.
5. The card is more convenient to lead on the cardboard, and not on plain paper, in order to avoid rapid wear.

Rules and sample filling Blanca T-2

Before moving to the introduction of information in the main sections, you need to fill the header of the form. It must enter the full name of the organization and her.

Then the plate is filled:

• personal Card Installation date (written by numbers in the format "Day - Month - Year");
• employee's table number (no more than 6 characters) - is assigned to each new employee and does not change during internal movements;
• inn;
• sNILS number;
• in the column "Alphabet" you need to put the initial letter of the employee's family name (it is necessary for more convenient placement in the general card file);
• constant or temporary nature of work;
• main work or part-time;
• paul employee (letter "M" or "F").

General

The first section begins with the number and date of conclusion - these numbers are affixed in the windows intended for them in the upper right corner of the document.

Count 1. FULL NAME is written without abbreviations, as in the passport.

Count 2. Date of birth is written by words, and the onkield is given by numbers.

Count 3. Place of birth is indicated as in the passport, the code is given in the reference book. The record should not be longer than 100 characters. The words "district", "region", "village", "Station" can be reduced, "the village" and "Stanny" is not subject to reduction.

Count 4. Citizenship (Do not reduce) and OKIN code:

• for citizens of the Russian Federation - 1;
• double - 2;
• other country - 3;
• certificate - 4.

Count 5. Information on the level of owning a foreign language: it is necessary to designate the language with words and digit code and the sufficiency of its development on the adopted hierarchy:

• "I read and translate with the dictionary" - digit 1 in the code of the code;
• "I read and can explain" - code 2;
• "Welcome free" - digit 3.

Count 6. To leave information about the education received, it is necessary to record all the ended educational institutions, specify the qualified qualification with the OCO code and the details of the diplomas obtained.

Count 7. The name of the profession is entered here on which the employee is employed in this organization (wording for staffing), and its OKPDTR code. You can specify an additional profession if it can be important.

The initial form of a personal card approved by the decision of the State Statistics Committee of the Russian Federation of January 05, 2004 No. 1 "On approval of unified forms of primary accounting documentation for labor accounting and its payment." Section 8 of this form is one of the most actively fill. Indeed, in contrast to most other graph of this document, filled once, this section records can be made two or three times a year, and sometimes more often. Therefore, there are often situations when the place in this section ends.

In this case, in our opinion, it is necessary to be guided by the explanations of the State Statistics Committee of Russia, which were given relatively previously operating forms and so far did not lose force:

Fragment of the document

Collapse

Resolution of the State Statistics Committee of Russia of 03.24.1999 No. 20 "On approval of the procedure for applying unified forms of primary accounting documentation"

The formats of the forms specified in the albums of unified forms of primary accounting documentation are recommended and may vary.

In the manufacture of bilanic products based on unified forms of primary accounting documentation, it is allowed to make changes in terms of expansion and narrowing the graph and rows, taking into account the validity of the indicators, including additional lines (including free) and deposit sheets for the convenience of placement and processing the necessary information.

"Old Soviet Personnel" still remember special liners in the T-2 card, which ordered additionally to the form. On such liners, it was usually indicated: "Annex to an employee's personal card" was then duplicated the field with the number and date of the employment contract and paragraphs with 1 to 4 partition 1 "General Information", after which the column 8 column was covered on two sides of the sheet. The end of this application, in our opinion, are mandatory, since the legislator requires the "closure" of the employee's signature of all data included in the personal card.

Currently, a very small number of organizations is orders unified forms in the printing house, which further simplifies the solution to this problem - usually all this is printed on the printer. At the end of the graph in Section 8 (as well as the graph in any other section), an additional document is manufactured (sample in example). This application is invested in the employee's personal card and is stored with it.

Amendments to the personal card in any other way, in addition to creating inserts applications, for example, by designing a new card and accession to the already existing, legislation is not provided. Moreover, since the competent authority provided for the procedure for resolving the problem described, the preparation of additional personal cards will be directly contradictive to its instructions.

At each enterprise there must be a card file, which stores personal cards of military-beam employees. There is no single form of its creation. There are only certain recommendations for creating such a card file. It should be everything in alphabetical order or by structural divisions.

Important! Personal shape cards T-2 are an integral part of military registration in the enterprise.

And it does not depend on his ownership and size.

Documents for filling the T-2 card card

When admission to the work of a new employee, the personnel staff should ask him to provide documents confirming or denying it belonging to military duties. It can be military tickets, certificates, and so on. They will be required to fill the employee's personal card.

Also, the framework for making data in the T-2 form uses such documents:

• passport of a citizen of the Russian Federation;
• certificate of pension insurance;
• labor book;
• certificate of graduation in an educational institution (for students will require a certificate from the place of study);
• certificate of formulation of a citizen for accounting in the tax service;
• order acceptance for the work of a new employee.

Another information is indicated on the basis of the data provided by the employee himself. For example, knowledge of foreign languages, additional training and so on.

Military Accounting Personal Card

A personnel employee when making data to the T-2 form should be guided by the established standards. If incorrect encodings are made in the card, it is considered spoiled. Only certain codes are needed. Their decryptions can be found in guidelines or directly in the form of T-2.

With negative responses to certain card items, the encoded part remains empty. The name of the month is written completely, and the year is denoted by 4 numbers. For example, August 15, 2017

Dates are encoded by Arabic numbers. Initially affix the number, then a month, and after it is a year. For example, 06/24/2018.

Important! When filling out the data, it is necessary to be guided by the Government Decree No. 26 of 06.04.01.

Filling T-2 military accounting

Personal card consists of four pages. All information in it is divided into 11 thematic blocks. The first two pages are filled with an employee to work, 3-4 pages - in the process of its work. Legislation does not prohibit T-2 in electronic form. When checking the form, it will have to be printed.

Note. It is worth considering that individual entrepreneurs were released from the filing cards in the form of T-2.

The following data contributes to the document header:

• the name of the organization (reduction is unacceptable);
• its OKPO code;
• oKUD code (Personal Card code)
• address of the organization.

After this section goes a table. It fills in the date and table number of the employee who is assigned to him when taking a job. It is worth noting that in employment, the employee is not obliged to provide the Inn. Therefore, this field can be left blank.

After that, indicate such data:

• SNILS. This is the insurance number. Its filling is mandatory. If an employee gets to work for the first time, SNILS gives him an employer.
• "Alphabet". This field is intended to indicate the first letter of the employee's name.
• Character of work. Here you need to specify how the employee is decorated: temporarily or constantly.
• Floor. It is indicated by the letters "M" and "F."

The T-2 form is filled with employees who will work at the main place of work. For part-books do not need to start cards.

Then make data on the birth of an employee: date (it is necessary to take into account the recommendations on coding), place of birth (no more than 100 characters). In the last field, it is not forbidden to use reductions. For example, the region is oblast. And the words "city", "Stanitsa" and so on need to write completely.

If an employee has dual citizenship, this fact should be displayed in the document. It is necessary to specify the name of the states, whose citizen is an employee. You also need to make information about the educational institution. This information is indicated on the basis of graduates of educational institutions.

In addition, the card makes information about the work experience, family members. If the employee is registered and lives on the same address, it is not necessary to duplicate it. The second count is empty.

Section 1 - encoding. Its filling is considered the most difficult. Errors in it are not allowed.

Designations:

• OKIN - employee citizenship code (1 - citizen, 2 - Double citizenship, 3 - foreign citizen, 4 - individuals without citizenship).
• OKATO - Code of the settlement. He approved by Resolution No. 413 of the State Standard of the Russian Federation.
• Oxo - specialty or profession code. It is affixed on the basis of information in the diploma of the educational institution.
• OKPDTR - is also the designation of the specialty. In this field you need to make code.

After filling, this section must sign an employee.

Information about knowledge of foreign languages \u200b\u200bis also required to encode. For this, there are special designations: 3 - I own freely, 2 - I read and can be explained, 1 - I read and translate with the dictionary. Be sure to specify the language code that the employee owns. For example, knowledge of English is denoted by code 014.

Education is also subject to encoding:

• general (initial) - 02;
• main general - 03;
• average total - 07;
• primary professional - 10;
• secondary professional - 11;
• incomplete higher - 15;
• higher - 18;
• postgraduate - 19.

Encoding information about marriage:

1 - did not;

2 - consists in a registered marriage;

3 - civil marriage;

4 - Widower (widow);

5 - divorced (divorced);

6 - went out (diverged).

All encodings should be a personnel worker. The person who is being done to know them is not obliged.

How to fill in T-2 "Military Accounting"

This item needs to be filling out on the basis of a military ticket or certificate. These documents, the employee provides when taking a job.

So, in the first paragraph make data about the employee who is a stock officer. Count "Citizens to be called" is not filled. In the second paragraph "Military title" indicate the position of military accountable according to the recording in a military bill. In the column "Citizens to be called" indicate "subject to call".

4 item - "Full Code Designation of VUS". It is filled in accordance with information in a military ticket. You must specify the complete designation of the department. For example, "113194a".

Encoding:

• A - suitable;
• B - suitable with minor restrictions;
• In - limitedly suitable;
• G - temporary not suitable.

If the military ticket could not find such information, the code "A" is affixed. The column "Citizens to be called" also indicates a similar encoding.

6 item is "Name of the military commissariat at the place of residence." Information about it is affixed in accordance with the last entry or printing in a military ticket. Count "Citizens to be called" is filled in a similar way.

7 item - "consists on military accounting." This section is filled with a simple pencil. The string "A" is intended to be entered into information in cases of a mobilization prescription or (s) printing on issuing and withdrawal of mobilization prescriptions. The line "B" is designed to make information about citizens who are booked for the organization for the period of hostilities or at mobilization time. Count "Citizens to be called" is not filled.

8 item is "mark of removal from military accounting." This is possible if the employee has reached a certain age or he has been removed from military accounting due to disrepair to military service. The mark is made "removed from military registration by age" or "Shot from military accounting for health state." In the column "Citizens to be called" similar marks are made.

This section after filling must sign an employee. He must also put the date of confirmation of the entered data.

Filling in the following sections in the T-2 card

3 Block "Receive to work. Translations. " Errors in filling this section are not allowed. All data are made on the basis of the order of the head of acceptance of the new employee. Information in this block and the employment book should be similar.

4 Section - "Certification". It indicates such data:

• date of certification;
• decision of the attestation commission;
• references to certain documents indicating the date of creation and numbers (protocols, etc.).

Making a qualification training or re-certification:

• dates of the beginning and end of the educational institution;
• type of advanced training;
• the name of the educational institution in which the employee studied;
• type of document (certificate or diploma).

In the category "base" of this section, you can specify anything. In some cases, it reflects information on the order in which it is said about the direction of the employee for advanced training courses.

In the 7th section of "Promotion and Awards" indicate the types of encouraging employee. They can be applied on the basis of his work. These include material promotion, state awards and so on.

8th section - "Vacation". It indicates all vacations that have been provided with an employee. The basis for completing this section is orders to provide vacations. You must specify the dates of the beginning and end of vacations. In addition, the table reflects leave without salary salary.

The 9th section indicates information on the provision of an employee of benefits.

10 Section - "Additional Information". In this block, you need to specify the information on the employee's training at additional courses, the correspondence department of the university and the other. If an employee is disabled, it should also be reflected in the table. In addition, the section prescribe the conclusion of MCEC on the nature and conditions of labor.

In the 11th section indicate information about the dismissal of the employee (about the termination of labor relations). The "base of dismissal" column is filled in accordance with the encodings specified in the Labor Code of the Russian Federation.

The personnel employee after closing the personal card of the employee (in connection with the dismissal) signs it (indicates the position and name). Also, the card signs the worker. After that, it is transmitted to the archive.

Sample Filling Personal Card "Military Accounting"

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Personal employee card (unified form No. T-2)

Exposure from the Resolution of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1 "On approval of unified forms of primary accounting documentation for labor accounting and payment":

Filled in the employee of the personnel service on persons held on the basis of: an order (orders) on employment (form N T-1 or N T-1A); passports or other identity document; Labor book or document confirming work experience; insurance certificate of state pension insurance; military accounting documents - for military-ridden and persons subject to military service; The document on education, on qualification or the availability of special knowledge - when admitting work, requiring special knowledge or special training, as well as information reported by the employee. In some cases, taking into account the specifics of work in accordance with the current legislation of the Russian Federation, the need for additional documents may be provided.

When filling in P.5 "Knowledge of a foreign language" section 1 forms indicates the degree of knowledge of the language: "I own freely", "I read and can explain", "I read and translate with the dictionary."

Work experience (general, continuous, giving the right to allowed long service, giving the right to other benefits established in the organization and others) is calculated on the basis of records in the employment record and (or) other confirming the relevant work experience.

If you change the information about the employee, the relevant data is made to his personal card, which are certified by the signed personnel officer.

The main documents on the basis of which Section II "Information on Military Accounting" are filled:

• military ID (or a temporary certificate issued instead of a military ticket) - on citizens who are in stock;
• a certificate of a citizen to be called for military service - on citizens to be called for military service.

On citizens staying in stock:

• p.1 "Inventory category" on the officers of the stock is not filled;
• p.3 "Composition (profile)" is filled without abbreviation (for example, "team", "medical" or "soldiers", "sailors", etc.);
• p.4 "full code designation VUS" - a complete designation is recorded (six digits, for example "021101" or six digits and an alphabet sign, for example, "113194a");
• p.5 "The category of fitness for military service" - recorded by letters: A (suitable for military service), b (suitable for military service with minor restrictions), in (limited to military service) or g (temporarily uncommon to military service ). In the absence of records, the category "A" is affixed in the corresponding paragraphs;
• p.7 "Consists of military registration" Fills (simple pencil):
  • row a) - In cases of having a mobilization prescription and (or) a stamp on issuing and withdrawal of mobilization prescriptions;
  • string b) - on citizens booked for the organization for the mobilization period and for wartime.

On citizens to be called for military service:

• points: P.1 "Inventory category", p.3 "Composition (profile)", p.4 "Complete code designation VUS" and p. 7 "consists of military accounting" are not filled;
• p.2 "Military title" - the recording is made "subject to call";
• p.5 "The category of fitness for military service" - recorded by letters: A (suitable for military service), b (suitable for military service with minor restrictions), in (limited to military service), g (temporarily unnecessary to military service ) or d (not suitable for military service). Filled on the basis of an entry in the certificate of the citizen to be called for military service;

Filling the items specifically not specified in the instructions are made on the basis of information from the listed documents.

In clause 8 of the II Personal Card section of a citizen who has reached the limit age in stock, or a citizen who is recognized as notable for military service for health state, a mark is made in a free line "Shot from military registration by age" or "is removed from military accounting as of state Health. "

In the section "Acceptance for work, transfers to another job" with each entry introduced on the basis of the order (orders) on employment (form N T-1 or N T-1A) and the order (orders) on transfer to another job ( Form N T-5), the administration is obliged to familiarize the employee under receipt in column 6 forms.

In the section "Vacation", all types of vacations provided by the employee during work in the organization are conducted.

The "Additional Information" section is filled in for the completeness of accounting for information about employees learning in educational institutions, accounting for working disabled people, etc.