Order on awarding a certificate of honor sample. Order for a bonus: samples and examples of filling

The most effective way to motivate an employee to achieve excellent results is to evaluate his work and recognize personal achievements through personal encouragement. This must be implemented through an official administrative document. This document is related not only to personnel records, but also to financial ones. The order serves as primary accounting documentation, the preparation of which has specific requirements. Let's look at how to correctly prepare an order in general and using the completed sample as an example.

Employee incentives: options

Is your employee doing a good job? You, as an employer, have the right to individually reward him. This possibility is provided for at the legislative level. Incentives under Article 191 of the Labor Code of the Russian Federation are possible:

• cash payment - bonus;
• in a material way - the presentation of a valuable gift;
• in an intangible way - an announcement of gratitude, awarding a diploma of honor, nomination for the title of the best in the professional field.

The list of awards for labor success can be expanded, for example, it could be an award with a tourist voucher, or placement of a photograph on the honor board. Other types of incentives are provided for by the collective agreement, labor regulations and discipline, and the organization’s Charter.

An employer can apply several types of awards at once. For particularly outstanding labor services to the state and society, nomination for state awards is provided.

Important: rewarding an employee is an individual incentive; monthly bonuses regulated by the internal bonus procedure do not apply to it.

In order for bonus payments to be classified as incentive payments, specific circumstances for their assignment must be approved, for example:

• achieving a certain length of service in general and at a given enterprise in particular;
• birthday, anniversary date of the recipient;
• high performance indicators, etc.

The incentive motive must be indicated in the incentive order.

Read about what personal and professional competencies of a director influence business development and increased team productivity in the following articles:

Preparatory procedure

The issuance of an order for encouragement precedes a submission for encouragement, drawn up in any form. The immediate superior of the awarded employee indicates in the memo:

• personal information about the person being promoted (full name, division, position, personnel number);
• data on length of service, career movements, achievements, awards;
• characteristics of personal and business qualities.

After reading the note, the head of the company imposes an approving resolution, indicates the deadline and those responsible for execution. An official representation with a resolute inscription serves as the basis for issuing an order for encouragement. A document of this kind refers to orders for personnel with a prescribed storage period of 75 years.

Order on employee incentives: sample

Since 2013, the use of officially approved forms of primary documentation for personnel records and remuneration has become optional. However, in practice, it is convenient to use options No. T-11 and No. T-11a, proposed by Resolution of the State Statistics Committee of January 5, 2004 No. 1 “On approval of unified forms...”. Form No. T-11 is provided for orders for one employee, and No. T-11a - for 2 or more employees.

It will not be a violation to use your own form, provided that the standard details of the order, information about the employee and the specific reason for the incentive are observed. The order must indicate the type of remuneration, and for non-monetary incentives, it is allowed to exclude the “amount” field from the form. No. T-11.

The order is signed by the manager (executor authorized by management), after which the employee is familiarized with the document under his personal signature. Based on the administrative document, the fact of promotion is recorded in the personal card and work book. The order is sent to the accounting department to draw up documents on the issuance of the award.

As you can see, even one order requires a lot of formal actions and official papers. An outsourcing company can take on all these functions. Chief Accountant Assistant solves not only accounting problems, but also personnel issues.

Completed sample order to encourage an employee

Payment of additional remuneration is an internal matter of each employer. The organization has the right to independently determine the frequency, reasons and amounts of bonus payments to employees. Common reasons for bonuses are:

• significant dates for an employee or the entire company: birthday, organization anniversary, professional holiday;
• all-Russian holidays, for example New Year, March 8;
• merits in work: an employee is encouraged, for example, if he exceeded the production standard, achieved production optimization, reduced defect rates, initiated transformations useful for production, and reduced production costs without loss of quality.

Rewards can be regular (monthly, quarterly, annual) or one-time. It is permissible to award bonuses to only one or several employees at the same time.

How is the award issued?

The procedure for bonuses is established by an internal act of the organization - the regulations on bonuses. It establishes cases and indicators upon achievement of which employees are entitled to incentive payments. The regulations also prescribe the need for a monthly incentive supplement, often set as a percentage of the salary.

The presence of a provision on bonuses is especially important for budgetary organizations that pay additional remunerations from the wage fund allocated from the budget. Regulations on bonuses for budgetary institutions are developed on the basis of departmental acts of the system in which the institution is located.

For the payment of each individual remuneration, a special order on bonuses is issued.

Which form to use for the order?

Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 No. 1 approved unified forms for many internal acts necessary in the economic work of an organization. Among them are forms No. T-11 and T-11a for awarding bonuses to employees.

Since 2013, these forms have ceased to be mandatory. The organization has the right not to use the proposed forms, but to issue acts on additional incentives in free form or develop its own templates.

How to write an order correctly

A sample order for a bonus for good work or any other achievements should contain the following information:

• name of the organization in which it was published;
• details: number and date;
• FULL NAME. the employee or employees receiving bonuses, their personnel numbers, positions and structural units;
• incentive motive - the reason why the bonus is paid;
• type of incentive: you must indicate “bonus”;
• incentive amount: in words and numbers;
• basis, for example, a memo from the boss of the employee receiving the bonus;
• position and signature of the head of the organization.

If a material reward is issued in connection with success at work, the wording of the incentive motive in the bonus order may be as follows:

• for significant indicators of the intensity of work activity;
• for a high level of quality of work;
• for achieving planned targets.

Monthly bonus order

In addition to one-time incentives, the employer has the right to issue orders for periodic bonuses. With this document, he indicates a certain frequency of payment, for example, stipulate that additional remunerations are paid along with wages monthly in the amount of a certain percentage of wages.

Order on the thirteenth salary

A separate type of bonus is the 13th salary. At its core, this is a one-time payment timed to coincide with the end of the year and marking its results. The concept of “13-salary” is not legal and is accepted only in everyday life.

How much and how to store

Orders on bonuses are a type of personnel documents and are subject to storage for seventy-five years, as established by paragraph 19 of the List approved by Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558.

To store any documents, the company must create files. Cases are included in the general nomenclature of the organization’s cases. It is recommended to create volumes from documents with equal storage periods.

Let's consider when to issue an order, what sample to use for the personnel officer, and what points to pay special attention to. Samples and examples of filling out incentive orders are presented in the article.

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When to issue a bonus order

Each enterprise has the right to develop a bonus system independently; it is enshrined in a local act, for example, in the Regulations on Bonuses. With an established bonus system, the employer is obliged to comply with the established procedure for paying incentives. If this is not done, he may be subject to administrative liability.

A bonus order refers to an administrative document on the basis of which payments will be made. Before issuing such an order, you must:

• create lists by divisions of the organization;
• check compliance with all bonus conditions;
• agree and clarify the amount of bonus payments with the head of the department for each employee from the presented list;
• submit the final bonus order for signature to the head of the organization.

An expert from Sistema Personnel will tell you how to draw up the Regulations on employee bonuses . From the article you will learn how to establish a bonus system, how to document, agree on and approve the Regulations.

Is it necessary to issue a monthly bonus order for an employee if bonuses are provided for in the employment contract?

If a unified form No. T-11 is used for an order for a bonus, it must be drawn up monthly. This is due to the fact that in section one of the instructions, which were approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1, when filling out the form there are no transfers of those types of premiums for the payment of which this order form is drawn up. Accordingly, an order for bonuses for employees is issued for any incentive and incentive payments.

It must be taken into account that there is another point of view on this issue. An order in form No. T-11 (or No. T-11a) should be drawn up only when paying one-time bonuses for high performance indicators. This interpretation of the issue is due to the fact that the instructions for filling out the relevant order forms state that the document is used to process incentive payments for success in work.

Form No. T-11a. Order on encouraging employees

Monthly payments are stimulating. They are not incentives; they are part of the remuneration system and are issued on a regular basis. If the instructions are interpreted literally, we can conclude that it is not necessary to issue an order in a unified form for monthly incentive payments. Currently, instead of forms No. T-11 and No. T-11a, forms based on independently developed samples can be used. Each organization has the right to determine not only the form of orders, but also the procedure for issuing them, enshrining the established rules in a local legal act. This is indicated by the provision of Article 8 of the Labor Code of the Russian Federation.

Types of orders for bonuses for employees

A sample order for bonuses to employees is distinguished according to the following indicators:

1. According to the volume of information entered

If a group of employees is given a bonus, all members of the team who are being rewarded are included in the order. When awarding an individual employee for certain merits, his details and grounds for bonuses are entered into the document.

1. By frequency of registration

Planned orders are issued regularly in accordance with the frequency of issuing bonuses: monthly, quarterly, annual. Unscheduled ones are prepared by order of the head of the organization.

1. Based on

Holiday orders are issued when issuing incentives for certain professional holidays, anniversaries, and so on. Production orders are drawn up, if necessary, to reward one or a group of workers for high production performance or for making rationalization proposals. With the active participation of employees in the life of the team, for achieving certain indicators in public events, sports competitions, and so on, high organizational achievements serve as the basis for issuing orders.

An order to reward an employee or group of employees has different reasons and frequency of publication, differs in wording, but is drawn up in accordance with the generally accepted structure.

How to write a bonus order for good work: sample

The order to reward an employee for conscientious work of the unified form No. T-11 includes:

• name of company;
• Document Number;
• date of compilation;
• last name, first name, patronymic of the employee;
• position, specialty or profession;
• incentive motive;
• type of reward, for example, a cash bonus, a valuable gift, gratitude, and so on;
• amount, if it is a monetary incentive;
• base;
• signature of the head of the organization with a transcript;
• date and signature of the employee familiar with the order.

Order on payment of bonus at the end of the year

Order to encourage an employee: completed sample

An order for bonuses (sample) can be issued either on a unified form of form T-11 or T-11a, or in a free form, where the necessary details must be entered.

The structure of the order includes a header with the name of the employer, number and date, and subject. The main section should include wording about the direct order of the manager to award bonuses to an employee or group of employees. Be sure to include the reasons for the incentive and the amount of bonuses. The final part includes the signatures of the manager and employees.

When creating an order, you should avoid general wording, for example, the following: “ Awarded for good work" It is rational to indicate what successes this or that employee has achieved in his work, on the basis of which he received encouragement. For example: " Awarded in connection with the completion of the planned task on time with high quality indicators».

It is important in the document to indicate not only the specific type of incentive, but also the basis on which the order was issued. The basis may be the representation of the immediate manager of a structural unit, who decided to reward a particular employee for outstanding success, for exceeding the plan or implementing a particularly important project.

The idea of ​​encouragement

Order for awarding a certificate of honor: sample

An employee can be nominated not only for a cash bonus, but also as an incentive to give him a certificate of honor in a solemn atmosphere. This is no less valuable encouragement, stimulating further fruitful work.

The order contains the necessary details of the employer and employee (group of employees). Be sure to indicate the document on the basis of which the order was drawn up. Most often, the basis is a representation endorsed by the employee’s immediate supervisor.

The concept of promotion is an internal document of the organization, which is not mandatory. Applies if the initiative for promotion comes from the head of a structural unit. The form of such a document is arbitrary.

A bonus order refers to an administrative document on the basis of which payments are made. It is drawn up on standardized forms or forms developed and approved by the organization independently are used.

It is necessary to take into account that the order must contain not only the details of the employer and the awarded employee, but also the basis on which the employee was nominated for a particular type of incentive.

The employer can use incentives as a good motivation for an employee to achieve increased work efficiency and discipline. In this material we outline how to correctly draw up an order to reward an employee. We will also provide the completed sample.

What are the employee incentive measures?

To increase labor discipline and production indicators, various organizations often practice comprehensive measures of incentives for work and punishments for shoddy work. If we rely on the Labor Code of the Russian Federation, in particular Article 191, on the part of the employer, incentives for employees can be expressed in the following:

• appointment of a bonus;
• formal thanks;
• donation of a valuable item;
• highlighting the employee as the best in the team;
• issuance of a certificate.

Bonus rules

Most often, employers use a bonus system to reward employees. In order to create such conditions in his organization, the manager should:

• calculate the amount of remuneration;
• plan the conditions for issuing bonuses;
• think over the procedure for their calculation;
• highlight the necessary indicators and criteria.

The amount of the bonus is specified in the employee incentive order. It can be expressed:

• as a fixed value;
• as a certain percentage of salary.

Another calculation option is using the entered surcharge factor.

The mentioned reward order can be issued as a reward for increased labor productivity and various achievements.

Such a bonus should be organized on the basis of calculated performance indicators. If this information is correctly defined and provided to staff, employees will see clearly defined goals, rather than a vague concept of hard work that must be achieved in order to receive a raise.

So, for example, for a call center operator this may be a certain number of successful calls.

Let us remind you once again that it is imperative to specify the incentive motive in the order. An example is an increased number of sales or manufactured products over a certain period of time.

Incentive procedure

The type of remuneration in question is drawn up in the form of an order to reward the employee on form T-11 (approved by Resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1).

The basis for the publication of this document is:

• title business paper;
• reports on the employee's work done.

Another criterion may be a memorandum of encouragement for the employee, a sample of which is prepared in free form. Typically, these documents come from the immediate supervisor assigned to the employee.

Persons to whom it is decided to apply incentive measures must be familiarized, against signature, with a sample order to encourage an employee drawn up in their address.

In addition, this document becomes the basis for making a note in the work book, which should be done in a timely manner - no later than 7 calendar days. Moreover, the entry in it must fully correspond to the text in the order. Additionally, information about the incentive is entered into the employee’s personal file.

This document should mention:

• full initials of the employee – last name, first name and patronymic;
• his personnel number;
• job title;
• the department in which he works;
• reasons for incentives - success in sales, birthday, etc.;
• the selected type of incentive - gratitude, certificate, gift or bonus amount.

Below is a completed sample order for rewarding an accounting employee for the first half of 2017.

An order to reward employees is issued in cases where the management of an enterprise decides to reward an employee by encouraging him in material or intangible form.

Purpose of the document

The management of the organization, according to labor legislation, has the right to both impose disciplinary sanctions on an employee who does not fulfill his duties, and to reward well-performing employees.

Encouragement can be either material in nature (a bonus, a memorable gift) or intangible (nomination for a title, certificate of honor, etc.).

The reasons for rewarding an employee are varied and remain at the discretion of the employer: conscientious long-term work, introducing an innovative idea, initiative, high performance and other professional qualities and achievements. Rewarding an employee can also be timed to coincide with a memorable date or professional holiday

The procedure for rewarding an employee in general consists of the following stages:

• the head of the department draws up a memo addressed to the employer with a proposal to reward (incentivize) the employee or employees of his department;
• the employee’s candidacy is supported or rejected by a decision of the trade union body of the enterprise (as a rule, the visa of the chairman of the trade union committee is immediately affixed to the memo);
• the head of the organization reviews the candidacy and puts a resolution on the memo, approving or rejecting the proposal;
• Based on a positive decision, the HR employee prepares an order and submits it to the manager for signature;
• after signing, the order is registered, and the employee is invited to familiarize himself with it under his signature;
• gratitude is announced (the gift is presented) publicly at a meeting of the enterprise’s employees. The bonus is paid either directly on a holiday, or along with the next salary.

Normative base

The procedure for encouraging personnel (including bonuses) is regulated by labor legislation, namely Art. 135, 191 Labor Code of the Russian Federation.

Let us note that incentives, including financial ones, are not an obligation, but only a right of the employer. That is, neither the length of service nor the merits of an employee can oblige the employer to pay him a bonus or award him a certificate.

The order form for employee incentives T-11 and T-11a was approved by State Statistics Committee Resolution No. 1 dated January 5, 2004, however, from January 1, 2013, the use of forms is no longer an obligation. The employer can develop a form that is convenient for him.

The organization must have a Regulation on incentives (bonuses) for employees, which must be brought to the attention of the employee against his signature. The procedure for issuing incentives may also be stipulated in other local regulations, for example, in the Internal Labor Regulations.

Drawing up a document

An order to reward employees, if a free form is used, must be issued on the organization’s letterhead, as a regular administrative document. When using form T-11 (T-11a), all data is entered into existing sections.

The document should have the following structure:

1. name, date, registration number (assigned after signature by the manager);
2. data of the employee (employees) in respect of whom or for whom the order was drawn up: personnel number, full name, structural unit, position held;
3. basis (reason) for promotion (for example, “in honor of the 50th anniversary of the founding of the enterprise”);
4. type of award (prize, honorary title, etc.). The amount of monetary reward is indicated in numbers and words;
5. basis for nomination for award (memorandum from the head of the unit, opinion of the trade union cell, etc.);
6. signature of the head of the enterprise.

On the document or on the corresponding sheet (in the journal) of familiarization with administrative documents, the employee must put the mark “read the order”, date and signature.

Storage

Orders for personnel related to promotions are classified as long-term storage documents. They have been kept in the organization’s archives for 75 years.