Certificate of preferential length of service. Validity period. How to calculate work experience

It is according to the data contained in it that the Pension Fund inspector calculates and issues a pension.

There is no book - you need to prove your work activity with certificates. A certificate of length of service will be needed from each enterprise where the newly minted pensioner worked.

Certificates of work experience are needed to confirm periods of work when applying for a pension.

Including for registration of preferential pensions ( and ).

In this case, all types of activities are taken into account when deductions were made from income to the Pension Fund:

• By employment contract;
• from an individual entrepreneur or from individual;
• By agency agreement;
• under a contract.

Essentially, a certificate is official information about a particular event, certified according to the rules of document flow. Its main task is to prove at what time and where a person worked. If a preferential pension is issued, for example, due to harmful working conditions, the certificate will confirm that the profession (or position) in which the citizen worked actually gives the right to.

Document structure

Any official documents must be clearly structured, that is, divided into parts.

The certificate of experience must mandatory contain:

• information about the organization that issues the certificate (corner stamp with details or full name of the company);
• information about the recipient (full name and position of the employee);
• information about the job (profession, category, when the employee was hired and);
• the purpose and basis of the certificate (where it is provided and at whose request or application);
• certification signatures and seal.

How is it processed?

Since this is an official document, it must be executed either on letterhead or on A4 paper with a corner stamp. The stamp or form must contain the company details:

• full name;
• postal and legal addresses;
• telephones.

The document must be assigned registration number indicating the date of preparation.

If the certificate is issued by official request, its details are indicated - date and outgoing number.

At the beginning it is written to whom the certificate was issued: full name, patronymic, last name, date of birth (this information is entered on the basis of the passport). If your last name has changed, you will need to attach a supporting document (marriage or divorce certificate, change of last name).

Description labor activity begins with indicating the organization, profession and position of the employee during employment. Next, write the date of return to work and the details of the order. The end of work is indicated - when the employee was fired, by what order (it is not necessary to write the reason for dismissal).

Next stage- description of work activity:

• translations;
• assignment of ranks;
• combination of professions.

In this case, you need to indicate the numbers and dates of the orders.

The profession for which you can retire early must be named exactly as specified in Resolution No. 10 of January 26, 1991.

If the company changed its name, this also needs to be written in the certificate.

The certificate is signed by the head of the company and sealed. If you The personnel officer has a power of attorney for the preparation and issuance of certificates; he has the right to independently endorse the document, but indicating the power of attorney number.

An algorithm for issuing a certificate for a preferential pension is given. If you only need it, everything is simpler. IN simple form only turns on total time work in all organizations. The personnel officer simply adds up the periods (according to information from work book) and the result is entered into the document.

Where and how to get it?

If a certificate is needed by an employee who is still working, he can write an application for issue addressed to the director and submit it to the secretary. The former employee will be issued a document only with a passport, also on the basis of an application. In this case, it is better to register the application: the secretary will sign and put a number on the copy that you need to keep.

According to the rule of Article 62 Labor Code, documents related to the employee’s work are issued to him within 3 days.

The certificate is issued by the organization where the person last worked. Each organization makes a copy of the work record book during employment, so the personnel officer of the last employer can issue a certificate using the copy.

If there is neither the book nor its copies, certificates will need to be collected from all places of work. The problem may occur if or . In this case, you can contact:

• to the successor company (transferred there personnel documents during reorganization);
• to the city archive (if the company is liquidated).

Validity period

There is no deadline for the certificate of experience, because it already contains necessary information, which will not change. Pension Fund employees require fresh.

There is also no prohibition on the number of certificates issued - as many as the employee needs, they are required to issue them (maximum after 3 days). You just need to write an application or submit a request from the Pension Fund.

Certificate of work experience - samples The procedure for filling it out is not established by the legislator, so the employer draws up the document in any form. The certificate is most often submitted in Pension fund RF, if it is not possible to prove the length of service with a work book, as well as at the request of other organizations (for example, to court). In this regard, the certificate must contain all necessary information. We will tell you how to arrange it correctly in our article.

We issue a certificate of work experience in the organization

At the request of the current or former employee the employer is obliged to issue a certificate of length of service within 3 working days (Article 62 of the Labor Code of the Russian Federation) this enterprise. It is recommended to include the following information in the text:

1. Name of organization, address, telephone numbers. You can additionally indicate OGRN, INN/KPP.
2. Date of issue of the document and number (if numbering is carried out).
3. Last name, first name, patronymic in full, passport details of the citizen to whom the certificate of experience is provided. If the surname has changed, then the details of the document on the basis of which such a change occurred (marriage certificate, etc.) are indicated.
4. Position and length of service in the organization. Here we should also mention transfers, part-time work, assignment of ranks or categories, etc. In this case, the details of the supporting documents (orders) must be mentioned.
5. If the company has been renamed, then the certificate must indicate this. At the same time, the data of those acts on the basis of which the changes were made are recorded.

The certificate is signed by the manager or personnel inspector by proxy (indicating the date and number of the latter). The document is certified by a seal.

Here you can download.

Certificates of general, continuous, insurance experience

According to the current pension and labor legislation the concepts of “total experience” and “continuous experience” have lost their relevance. Currently we can only talk about insurance experience. However, not all citizens’ work activity is covered only by the insurance period, since we calculate it only from January 1, 2002. Operating periods up to 2002 are work experience. Therefore, if a certificate of general experience is required, then it includes both labor and insurance experience.

You can request such a document at your last place of work, since upon employment they always make a photocopy of the work record book. Just like a regular certificate, the employer prepares this paper in no more than 3 working days.

When drawing up a certificate, the employee personnel service simply adds up periods of labor activity by the number of years, months and days in the manner prescribed by Chapter 3 of the Law “On Insurance...” dated December 28, 2013 No. 400-FZ. The document further reflects total duration working time. The basis indicates the numbers of entries in the work book.

A sample certificate of insurance work experience is available.

How to obtain a certificate from the Pension Fund of the Russian Federation?

If according to various reasons If it is not possible to obtain information about the length of service from the employer, the citizen can apply for the issuance of such information directly to the Pension Fund of the Russian Federation. This is done in territorial body Pension Fund, through the MFC ( multifunctional centers), personal account on the Pension Fund website or government services portal.

Data is transmitted in the SZI-6 form on the status of an individual personal account. The certificate is provided free of charge within 10 days from the date of application. It should be noted that the Pension Fund has data only since 2002.

Thus, a certificate of length of service is drawn up independently by the employer in the form established by the organization. Information about the length of service can also be obtained from the Pension Fund upon personal request.

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Sometimes situations arise when an employee needs to confirm his work experience. Often, this requires collecting a whole package of the most various certificates and documents. For example, such a need may arise if you lose your work book. A certificate of work experience can also be useful when applying for a pension.

In what cases do you need to prove your work experience? Who can issue a certificate confirming work experience? How long does it last? Read about this in this article. In addition, we will tell you how to correctly and competently issue such a certificate.

A certificate of work experience will be useful. For example, if for some reason you are in no hurry to do it. In addition, this is one of the documents that must be prepared to apply for a pension. Its main task is to prove the very fact of labor relations. It should contain information about each place of work of the newly minted pensioner. This certificate has special meaning and for persons working in harmful conditions. Yes, it will need to be presented at early exit to retire.

Where to get it?

You can request a certificate of work experience from your employer at your last place of work. He is obliged to issue the document to the employee within 3 working days. As a rule, a HR specialist indicates in it the terms of work in years, months and days. In order to receive a certificate, you need:

• Contact the personnel service with a request from the pension fund;
• Write a statement to the head of the organization;
• Attach copies of your passport and work book to the document.

You can also obtain a certificate from the Pension Fund. To do this, you need to complete and submit an application to local branch Pension Fund or MFC. In addition, leave your request at personal account on the fund’s website or on the government services portal. The certificate must be presented to the employee within 10 days from the date of application.

In this case, you should contact the archive at the place of registration of the company. In such institutions there is quite for a long time documents of all existing enterprises. Consideration of the request in the state archive will take a little longer, but based on its results you will receive a certificate indicating accurate information O previous places ah work.

How to register it?

According to, upon application of a current or future employee, the employer is obliged to issue a certificate of work experience in this organization. This document must contain the following information:

• Information about the organization (name, address, contact information);
• Date and number of registration of the document in the journal for issuing certificates;
• Information about the employee (name and position);
• Information about work activity (from the first to the last place of work, indicating the organization, position and reason for dismissal);
• Working conditions (vacation, combining work with work, etc.);
• Information about length of service (total amount of time worked);
• Details of the work book;
• Purpose of the document (where and to whom it is sent);
• Signature and seal of the organization.

The document is drawn up on the company’s letterhead, or it must have a corner stamp on it. She is signed by several officials: employer, HR manager and accountant.

If a certificate is needed to assign a preferential pension, then it must include more than detailed description work activity, and also indicate the availability of the following documents:

• Orders about;
• Order to assign a rank to an employee;
• Order on positions.

If you don’t have a work book, it’s not at all difficult. To do this, you need to take certificates and extracts from all previous places of work and add up the periods indicated in these documents. It doesn’t matter when exactly you took information about your work activity from your employers, since certificates of work experience do not have a validity period.

A certificate of work experience, or otherwise work experience, is a paper that contains data on relevant facts that are certified in accordance with the requirements of document flow. This certificate is necessary to demonstrate where and for how long the person worked.

This certificate takes into account all types of activities, including:

• work based on an employment agreement;
• employment under an agency agreement;
• contract activities;
• finally, hired labor from an individual or an individual

Why do you need a certificate of work experience?

A certificate of work experience, otherwise a certificate of work experience, is a document that is required to confirm the fact that a person has worked for certain periods officially and for him were transferred insurance premiums. In particular, this certificate is necessary for those who wish to issue preferential pensions, including for work in hazardous conditions and length of service.

Document structure

According to the rules, a certificate of work experience must include a whole series mandatory parts. These include, but are not limited to:

How to issue a certificate

When preparing this certificate, you should take into account that This official document . For this reason, it is often used to compile it. letterhead. It is also allowed to compose it on paper sheet A4 size, but in this case it requires a corner stamp. The stamp must contain the company details, and if a form is used, it must also include them . TO mandatory details include:

• the name of this company in full form;
• postal address of the enterprise;
• legal address of the enterprise;
• telephone numbers.

The document receives a registration number; the date when it was drawn up should be written down in it.

In the event that an organization receives a formal request for a certificate, the certificate itself should contain information about this request, in particular its originating number and the date when it was drawn up.

The document itself begins with the designation of the person to whom it is issued. It is necessary to indicate his last name, as well as his full name and patronymic.

If previously, while working, the employee had a surname other than that recorded in the passport, then the fact that he went by it in the past is also certified by documents. In particular, required to demonstrate proof of marriage or divorce.

Next, indicate information about the beginning and end of the recipient’s work history in the company. First of all, the name of the enterprise is entered into the document, as well as the specialty and name of the employee’s workplace after he has been accepted into the organization. Next they mention the day he went to work, and write the details of the order, which became the basis for allowing him to work.

Also for reference enter information about the end of an employee’s work in the company. It states the date of his dismissal and information about the order by which these labor relations have ended. It is permissible not to specify why the employee stopped working for the organization.

They then describe details of the recipient's career, including:

• his transfer from position to position;
• obtaining advanced qualifications;
• work with a combination of different specialties.

All these facts are discussed with clarification of the numbers in which orders were issued, which became the basis for all facts related to this list and details of these orders.

It is necessary to mention in the document that the company has changed its name.

If a person works in a specialty that gives him the right to retire earlier than the standard period, then the document must include its designation, which must exactly correspond Resolution No. 10 adopted on January 26, 1991.

Next, they give the purpose for which the certificate was drawn up, in particular it may be the receipt of a pension, and indicate the addressee for whom it is intended, for example, the Pension Fund of Russia or another organization that sent such a request.

To count total experience It is enough to simply sum up the periods of work at all enterprises where the employee has ever worked. HR employee calculates cumulative time based on data, which are contained in the work book, and enters the total duration of work into the certificate. A certificate of work experience requires a signature directly from the head of the enterprise. It is also stamped with the seal of a legal entity. It is stipulated that the personnel service employee It is permissible to endorse the certificate yourself. But this is only possible if they have received a power of attorney with permission to draw up and issue certificates. In this case, he must indicate the details of this power of attorney.

How to get a document

Receipt procedure of this document varies depending on whether he is still working in the organization or whether the labor relationship with it has already ceased. Active the employee draws up a statement addressed to the head of the company, which requests this certificate and provides this paper to the secretary.

The former employee must also fill out an application, but in addition, he is required to provide a passport. It is recommended that such a statement be drawn up in two copies. On the one that the employee saves, he indicates the number and signs. The legislation stipulates that the employee must be issued a certificate within three days after receipt of this request to the enterprise.

If the person who requires the certificate is not currently working anywhere, he should contact the last organization in which he worked. Enterprises are instructed to make copies of work records and save them; for this reason, an employee of the personnel department of the latest company will be able to most fully describe his work history by referring to this copy.

At the same time, a situation is possible when an employee does not have a work book; for this reason, the enterprises where he worked cannot have a copy of it. This happens, for example, if he worked in various civil society organizations legal contract(agency or contract). IN such a case a person applying for a pension should obtain certificates from all organizations in which he worked. This task becomes more difficult if some of the companies have undergone reorganization or ceased to exist. To solve the problem you need to:

• submit a request to the company that is the legal successor of the previously existing one - during reorganization, since in this case it is the legal successor that receives all the papers from the predecessor;
• contact the archives of the city in which the company was located - during liquidation.

How long is it valid

The certificate is always valid; in principle, it cannot become invalid. The reason for this is that the document contains facts from the past. Similar information can never become obsolete. Therefore, the certificate received once can be presented at any time in the future.

In addition, it is stipulated that the number of certificates issued can be any. An employee can constantly submit a request to receive another copy of this document, and the company has an obligation to constantly issue them to him within three days. The person submitting the request must in all cases either bring a request from the Pension Fund or write a new application.

Thus, the work certificate contains information about the previous employment of the person applying for a pension. We are talking about activities, both labor and civil law. Provided simplified form, if we are talking about receiving a regular pension and a more complicated one when the recipient claims a preferential. In all cases, the employee must issue it no later than three days after he contacts the organization for this purpose. If he no longer works for the company, he also presents his passport.

Certificates are drawn up on the basis of a copy of the work record book stored in the last company. If the employee worked civil contracts or does not have a work book for other reasons, he should contact all organizations where he worked, separately or to his legal successors legal entities, ceased to exist. The certificate has no expiration date, since everything stated in it is facts.

Video from additional information about the required length of service to receive a pension.