Sample workplace briefing log. Standard form of a logbook for initial briefing on labor protection in the workplace - sample and rules for filling out

Instruction at the workplace is a testing event that requires documentary support. A sample log book can be downloaded for free.

Induction training at the workplace is a serious undertaking that requires a special approach from management and staff. The accompanying paperwork is a mandatory attribute of statistics and accounting. The advisability of creating a logbook for workplace training is unconditional. The circumstance has only beneficial properties for the parties to the employment contract. This free resource page has a sample workplace training log. Using a special direct link you can download it for free, without restrictions.

The structure of the log book has the simplest table format. This diagram contains numerical values ​​and parameters of certain actions that accompany workplace instruction. The log in question is kept in the HR department or the safety engineer in a single copy. Gradually, information is added to it, existing information is edited. In addition to introductory, initial training at the workplace, enterprises practice repeated and unscheduled training. These actions are recorded in the log as usual.

Mandatory items in the workplace briefing log

:

• On the first page the company name and start and end dates are written;
• Next, you can specify the structural unit;
• All subsequent data is entered into the table in separate rows and columns, according to the indicators;
• Each employee undergoing on-the-job training must sign their own signature;
• The signature of an authorized person is also required;
• At the end of the registration log, a seal and other details are traditionally placed.

The journal has temporary parameters and is created by order of the head of the institution. Additional items and information may be added to the paper for the convenience of participants. The established form of the registration log, in accordance with GOST 12.0.004-90, allows organizations to have a standard template that is used everywhere. The paperwork part of the registration log should not differ from other local documents. The sheets must be numbered, stitched and endorsed by the authorities.

The on-the-job training logbook form is a mandatory register for recording completed labor safety training. Its presence and correctness will be checked by the Labor Inspectorate during supervisory activities.

No matter how sad it may sound, accidents happen sooner or later at absolutely any manufacturing enterprise. The reasons are always related to the human factor: staff fatigue, monotony of work, and sometimes neglect of safety precautions. There is no panacea, but basic and periodic reminders to workers about harmful and hazardous production factors are an effective tool for reducing injuries. One of the first such tools is initial briefing, information about which is recorded in the workplace briefing log.

Magazine sample

The document is a simple table that is easy to create yourself: the workplace safety briefing log form contains 12 columns, in which you must indicate:

• information about the person being instructed (full name, year of birth and profession);
• reasons for conducting training;
• information about the instructing person;
• signatures of both;
• details of the internship.

What the law says about the need to train employees

Clause 2.1.4 of the Procedure for conducting occupational safety training, approved by Resolutions of the Ministry of Labor of Russia and the Ministry of Education of Russia dated January 13, 2003 N 1/29, imperatively requires employers to conduct initial training in the workplace with all:

• new employees, regardless of the terms of the employment contract;
• homeworkers, if their work involves the use of materials, tools or machinery;
• transferred, posted workers from third-party organizations;
• students, trainees (subject to their admission to work);
• own employees for whom the assigned work is new;
• other citizens or specialists participating in production activities by decision of the administration.

Appendix A to GOST 12.0.004-2015 provides the form of the workplace briefing log. The presence of this document is necessary, but it is not necessary to include information about all employees - some are allowed to be exempted from undergoing this event. We recommend downloading the workplace briefing log in the appendix to the article, formatting it by entering the company details, printing it out and using it at work.

Who to exempt from initial briefing

The employer may exempt personnel who are not in any way related to:

• operation, maintenance, testing, adjustment, repair of industrial equipment and professional power tools;
• storage and use of raw materials and supplies used in industrial production.

In other words, the entire office plankton, from secretaries in the office to the chief accountant of the company. In any case, the enterprise administration needs to prepare a list or list of these positions and approve it by local regulations. The issuance of such an act and the exemption of personnel from initial training, as already mentioned, does not relieve the employer of responsibility for the life and health of its employees.

Who can't be released

All others involved in production activities, and without exception. The principle here is the following: it is better to spend an extra ten minutes on introductory information than a person will die ten years earlier. And the investigators won’t have any unpleasant questions about who to “promote for ten rubles” (the employer’s liability in the event of a death at the enterprise is 10 years in prison).

Do not forget to record all the lessons you have completed in the required document. If you trained employees near their machine or desktop, you should make an entry in the workplace training logbook

What questions are raised during initial briefing?

First of all, issues of ensuring safety directly at the place where work is to be done, which relate to the operation of machines, mechanisms and other equipment involved in production activities, as well as issues of interaction between team members:

• where you can walk, where you can’t;
• where to look, how to move;
• where does the transport go?
• where are the recreation areas, food areas, etc. located?

Also, when first getting acquainted with the production environment, it is mandatory to raise the topic of fire safety: from “where they smoke” and “where is the fire extinguisher” to practicing practical fire extinguishing skills and taking tests according to standards. The results of such activities go to

The work of occupational safety specialists involves filling out a large number of document forms, such as, for example, logs. Despite the variety of regulatory legal acts regulating the availability of certain journals, it is possible to identify general principles for maintaining these forms of documents.

The training log should be:

1. numbered. You can number the pages or sheets of the magazine; numbering the sheets will be less labor-intensive;
2. laced. It is up to you to choose what you will use for lacing: it can be twine, linen cord, ribbon, stitched nylon thread, etc. The ends of the lacing material should be released on the cover of the magazine or on its last page and secured with a sticker so that the ends of the lacing remain visible. To avoid inconvenience when using a laced magazine, the length of the extended ends of the lacing must be at least 5 cm. drawing;
3. signed by the person responsible for its maintenance. The following inscription should be placed on or next to the sticker: “The magazine contains ___ sheets numbered, laced and sealed. "date"_month_20__ Full name, position, signature_______.” The journal is signed by the person authorized to keep this journal;
4. sealed with the seal of the organization. We place the seal so that its imprint is both on the sticker and on the cover/sheet of the magazine to which the ends of the lacing are glued. See picture.

1. When filling out the journal, we do not leave empty lines and do not make corrections.
2. Defining a journal form in a regulatory document as recommended means that we can make changes to this form, for example, adding columns.
3. It is not necessary to purchase magazines printed in a printing house; you can print them in your organization yourself.
4. The shelf life of completed logs is 10 years(Order of the Ministry of Culture of Russia dated August 25, 2010 No. 558 “On approval of the “List of standard management archival documents generated in the process of activities of state bodies, local governments and organizations, indicating storage periods”), unless otherwise provided by regulatory documents regulating the maintenance of the relevant magazines. For example, a log of accidents at work is kept for 45 years.

Let us dwell in more detail on some aspects of filling out logs related to the registration of briefings.

How to fill out the induction training log

Who fills out the log (conducts instructions)? Occupational safety specialist or employer, or employee assigned this function by order of the organization.

Information to fill out. To conduct induction training you will also need to have:

1. Introductory training program on labor protection,
2. Instructions for conducting introductory training on labor protection.

As a rule, an organization maintains one log of induction training, but:

1. if there are separate units in the structure of your organization, the functions of conducting induction training in separate units can be assigned to the specialists of these separate units, who will keep logs of induction training for their units;
2. some organizations prefer to keep a separate logbook for induction training for employees of third-party organizations. If you decide to follow their example, it would be logical to also develop a separate program and instructions for conducting induction training on labor protection for employees of third-party organizations.

Recommended reading: You can read about introductory briefings in clauses 7.1-7.1.5, Appendix 3 of GOST 12.0.004-90 “Interstate standard. System of occupational safety standards. Organization of occupational safety training. General provisions”, clause 2.1.2 of the Resolution of the Ministry of Labor of the Russian Federation, the Ministry of Education of the Russian Federation dated January 13, 2003 N 1/29 “On approval of the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations.”

How to fill out a workplace briefing log

Magazine form: recommended - Appendix 6 “GOST 12.0.004-90. Interstate standard. System of occupational safety standards. Organization of occupational safety training. General provisions." Highlighted in blue are those items that we suggest you include in the form proposed by GOST.

Who fills it out (conducts instructions)? Direct supervisor of the work. Assign the responsibility for conducting workplace training to specific employees by order for the organization (for example, “On conducting training on labor protection”), the order should cover all structural divisions of your company. Remember that your responsible persons must have a valid certificate of completion of special training in labor protection (at least once every 3 years).

Information to fill out.

This journal records the conduct of initial, repeated, unscheduled, and targeted briefings. Each person responsible for carrying out the listed briefings maintains his or her own workplace briefing log for their department. For the instructions you will also need:

1. A list of labor safety instructions in force in your organization;
2. Instruction programs;
3. Labor safety instructions.

“Type of briefing (primary, repeated, unscheduled, targeted)”

Briefing	When do we do it?
primary	before the start of production activities, after the employee has received introductory instructions on labor protection.
repeated	at least once every six months (in fact, we repeat the initial briefing at the workplace), unless other deadlines and frequency are specified by industry and cross-industry regulatory legal acts that apply to the activities of your organization. For example, driver Ivanov I.I. undergoes repeated instruction once every 3 months (clause 10.10 of the Resolution of the Ministry of Labor of the Russian Federation of May 12, 2003 N 28 “On approval of Inter-industry rules for labor protection in road transport”). Regulate the frequency of repeated briefings by order of the organization (for example, in the same order “On conducting briefings on labor protection”). At the same time, if some of the employees of one division must undergo training once a quarter, and another part - once every six months, you can establish repeated instructions once a quarter for all employees of this division, since this does not contradict the current legislation and will allow the person responsible for Conducting briefings for this unit will not cause confusion.
unscheduled	upon the introduction of new or amended legislative and other regulatory legal acts containing labor protection requirements, as well as labor protection instructions; when changing technological processes, replacing or upgrading equipment, devices, tools and other factors affecting labor safety; when employees violate labor safety requirements, if these violations create a real threat of serious consequences (industrial accident, accident, etc.); at the request of officials of state supervision and control bodies; during breaks in work (for work with harmful and (or) dangerous conditions - more than 30 calendar days, and for other work - more than two months); by decision of the employer (or his authorized person).
target

“The reason for conducting an unscheduled, targeted briefing”

Possible reasons listed in clauses 7.4.1, 7.5.1 of GOST 12.0.004-90. Interstate standard. System of occupational safety standards. Organization of occupational safety training. General provisions”, paragraphs 2.1.6-2.1.7 of the Resolution of the Ministry of Labor of the Russian Federation, the Ministry of Education of the Russian Federation dated January 13, 2003 N 1/29 “On approval of the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations”, we have already indicated in the table above, they can be briefly formulated as follows:

“Workplace Internship Information.” The employer is obliged to conduct an internship for employees entering work with harmful and (or) dangerous working conditions (Article 225 of the Labor Code of the Russian Federation), and the requirement for an internship may be contained in regulatory legal acts in the field of labor protection. The employer determines the duration of internship shifts independently (from 3 to 19 shifts), based on the qualifications and work experience of the employee and the nature of the work performed. It is worth noting that in addition to an entry in the Journal for an internship, you also need: an internship program, an order for the employee’s internship, an order for the employee’s permission to work independently (upon successful completion of the internship), a local regulatory legal act that contains the procedure for the internship, the specifics of the internship internships in your organization.

How to fill out a logbook for assigning group 1 electrical safety to non-electrical personnel

Magazine form: is described in paragraph 2 of the Note to Appendix No. 1 to the Labor Safety Rules during the operation of electrical installations, approved by Order of the Ministry of Labor of Russia dated July 24, 2013 N 328n.

Who fills it out (instructs)? An employee from among the electrical technical personnel with at least III electrical safety group, appointed by order of the head of the organization. Please note that labor protection specialists do not belong to electrical technical (electrical technological) personnel, therefore they do not have the right to conduct this type of instruction (clause 6 of the Note to Appendix No. 1 to the Rules for labor protection during the operation of electrical installations, approved by order of the Ministry of Labor of Russia dated July 24. 2013 N 328n).

Information to fill out. To carry out the training you must have:

1. List of positions, jobs that require production personnel to be classified in group I. The head of the organization (separate division) independently determines who to include in the List. The logic is simple: there is a possibility of an employee being injured by an electric shock while performing work, the employee is neither an electrical technician nor an electrical engineering personnel (i.e., he is a non-electrical personnel) - we include it in the list;
2. an approved training program, instructions for conducting training for non-electrical personnel in group I on electrical safety.

"Date of previous filling." The frequency of assigning group I is at least once a year. If we are instructing a new employee, we put a dash in this column; if the instruction is being repeated, we put the date of the previous employee’s instruction.
Where does the information appear: clause 1.4.4.Order of the Ministry of Energy of the Russian Federation dated January 13, 2003 N 6 “On approval of the Rules for the technical operation of consumer electrical installations.”

How to fill out a fire safety briefing log

Journal form: mandatory

Appendix 1 of the Order of the Ministry of Emergency Situations of the Russian Federation dated December 12, 2007 N 645 (as amended on June 22, 2010) “On approval of fire safety standards “Training in fire safety measures for employees of organizations.”

Information to fill out.

Briefing	When do we do it?	Who conducts it?
introductory fire safety	before starting independent work	the head of the organization or the person responsible for fire safety, appointed by order (instruction) of the head of the organization
primary firefighter in the workplace	at the workplace, before the start of production activities, after the employee has received introductory fire safety training
repeated fire protection	at least once a year, and with employees of organizations with fire-hazardous production, at least once every six months	the person responsible for ensuring fire safety in each structural unit, appointed by order (instruction) of the head of the organization
unscheduled firefighting	when performing one-time work, when eliminating the consequences of accidents, natural disasters and work for which a permit, permit or other special documents are issued, as well as when holding mass events in the organization.
unscheduled	when introducing new or changing previously developed rules, regulations, fire safety instructions, and other documents containing fire safety requirements; when changing the production process, replacing or upgrading equipment, tools, raw materials, materials, as well as changing other factors affecting the fire safety condition of the facility; in case of violation by employees of the organization of fire safety requirements, which could lead or did lead to a fire; for additional study of fire safety measures at the request of state fire supervision authorities when they identify insufficient knowledge among employees of the organization; during breaks in work for more than 30 calendar days, and for other work - 60 calendar days (for work that is subject to additional fire safety requirements); upon receipt of information materials about accidents and fires that occurred in similar industries; when establishing facts of unsatisfactory knowledge of fire safety requirements by employees of organizations.	the person responsible for ensuring fire safety in the organization, or the direct supervisor of the work
target fire fighting	when performing one-time work associated with an increased fire danger (welding and other hot work); when eliminating the consequences of accidents, natural disasters and catastrophes; when performing work for which a permit is issued, when performing hot work in explosive industries; when conducting excursions to organizations; when organizing public events with students; when preparing for the organization of events with a large number of people (collegium meetings, meetings, conferences, meetings, etc.), with the number of participants more than 50 people.

To conduct all types of fire safety briefings, one log form is used, so the number of these logs in your organization will depend on how you divide the responsibilities for conducting briefings in your organization (for example, the order “On conducting fire safety briefings”). Each person responsible for fire safety training will have their own log. Also, your responsible persons must have a valid certificate of passing the fire-technical minimum knowledge test. At the same time, if the introductory and primary briefing is carried out by one person, in column No. 5 “Type of briefing”, separate by commas, mark: “introductory, primary.” In addition to the magazine, to conduct fire safety briefings you will also need: training programs, instructions.

Explore: paragraphs 5-30 of the Order of the Ministry of Emergency Situations of the Russian Federation dated December 12, 2007 N 645 (as amended on June 22, 2010) “On approval of fire safety standards “Training in fire safety measures for employees of organizations”, Appendix No. 2 of the Order of the Ministry of Emergency Situations of the Russian Federation dated December 12, 2007 N 645 ( ed. dated June 22, 2010) “On approval of fire safety standards “Training in fire safety measures for employees of organizations.”

Information from the site http://www.unitalm.ru

Every company needs to keep a log of workplace training. Any enterprise must comply with occupational health and safety regulations, so employees must be regularly instructed on this issue.

Employee training can be:

• primary;
• at work;
• repeated;
• unscheduled.

For each specific case of training with one of the employees, it is very important to enter information about this in this journal.

The person responsible for filling out the journal is appointed by the head of the organization. His job description states that his area of ​​responsibility includes the safety of this document. Most often, this part of the work is delegated to a labor protection engineer.

At the time of the briefing, one of the employees takes it from the person in charge, enters the data and gives it back.

The data in the document is entered by the person who instructed the employee.

Rules for filling out the briefing log

The briefing log includes a cover page and a table on sheets.

The title page should include:

• Name of the organization;
• Full name of the person responsible for storage;
• the position of this person;
• the time period for which data is entered.

The table contains data for each briefing conducted (on a separate line). The date of the training, the initiator of the training and the person who listened to the training are indicated. Opposite each entry there are two signatures: the one who conducted the instruction and the one for whom it was organized.

Types of instruction

Primary This is called the briefing that is given to a newly arrived employee.

If an employee’s position requires him to listen to instructions several times, then he is called repeated.

There are situations when there is a need unscheduled provide instructions (for example, he starts working on new equipment).

Each page of the magazine must have a number. The journal must be bound and endorsed with a seal.

The team's awareness of labor safety rules must be regularly inspected. A commission is being organized for these purposes. Members of the commission are appointed by order of the head of the organization.

Unscheduled briefing is carried out directly by the work manager. Targeted briefing is necessary: ​​when performing one-time work not related to the direct duties of the employee in the specialty; when involved in the liquidation of the consequences of an accident, natural disaster, etc.; when performing work for which a permit is issued. , permit and other documents. Targeted briefing is carried out directly by the work manager and is recorded in the briefing log and, if necessary, in the work permit. “Legal Defense Center” all types of legal assistance in Smolensk, Glinki, 7, floor 4 (opposite Registry Office), tel.

How to fill out training logs

The Decree of the Ministry of Labor and Education of the Russian Federation “On approval of the procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations” dated January 13, 2003 No. 1/29 (hereinafter referred to as the Procedure) established the types of instruction and situations when they should be carried out. Instruction is required upon hiring, transfer to a new workplace, as well as in special cases established by law.
When repeated briefings are carried out Only repeated briefings are carried out at regular intervals. At intervals of at least 6 months, those who have attended the initial briefing are required to update and consolidate their safety knowledge and undergo repeated briefing.
The frequency of labor safety briefings can be regulated by industry and intersectoral by-laws (clause 2.1.8 of the Procedure).

Correctly filling out training logs

Attention

The completion of the briefing must be recorded in a log, which is confirmed by the signatures of the person being instructed and the person conducting the briefing. Unscheduled briefing should be carried out: when new or revised standards, rules, instructions, as well as changes to them; when changing the technological process, replacing or upgrading equipment, devices and tools, raw materials, materials and other factors affecting labor safety; in case of violation by employees of labor safety requirements, which can lead to injury or occupational disease, emergency situations; at the request of supervisory authorities; during breaks in work (30 and 60 days).

Unscheduled briefings are carried out directly by the work manager.

On-the-job training log

Important

In this case, in the column of the special journal, the reason that led to this kind of circumstance is indicated (a certificate proving the injury, indicating the name and passport number of the product that is being put into circulation).

• Target. This type of briefing is carried out for specific tasks, the implementation of which may be associated with great danger, or with the introduction of changes relative to normal, planned activities.

Examples may be conducting instructive conversations (practical exercises) if it is necessary for an employee to go onto the railway tracks, unscheduled unloading work, cleaning the territory, work to eliminate the consequences of accidents and disasters associated with natural disasters, work performed under a permit or special permit.

The results that were obtained during the briefing are entered into the journal.

How to fill out a workplace briefing log

Info

To avoid inconvenience when using a laced magazine, the length of the extended ends of the lacing must be at least 5 cm. drawing;

• signed by the person responsible for its maintenance. The following inscription should be placed on the sticker or next to it: “The magazine contains numbered, laced and sealed sheets.

"date"_month_20

Full name, position, signature.” The journal is signed by the person authorized to keep this journal;

sealed with the seal of the organization. We place the seal so that its imprint is both on the sticker and on the cover/sheet of the magazine to which the ends of the lacing are glued.

Briefing at the workplace: frequency of its different types

System of occupational safety standards. Organization of occupational safety training. General provisions”, clause 2.1.2 of the Resolution of the Ministry of Labor of the Russian Federation, the Ministry of Education of the Russian Federation dated January 13, 2003 N 1/29 “On approval of the Procedure for training in labor protection and testing knowledge of labor protection requirements for employees of organizations.”

How to fill out a logbook for workplace training. Logbook form: recommended - Appendix 6 “GOST 12.0.004-90. Interstate standard. System of occupational safety standards.
Organization of occupational safety training. General provisions." Highlighted in blue are those items that we suggest you include in the form proposed by GOST.
Also, your responsible persons must have a valid certificate of passing the fire-technical minimum knowledge test. At the same time, if the introductory and primary briefing is carried out by one person, in column No. 5 “Type of briefing”, separate by commas, mark: “introductory, primary.”

In addition to the magazine, to conduct fire safety briefings you will also need: training programs, instructions. Study: paragraphs 5-30 of the Order of the Ministry of Emergency Situations of the Russian Federation dated December 12, 2007 N 645 (ed.

dated June 22, 2010) “On approval of fire safety standards “Training fire safety measures for employees of organizations”, Appendix No. 2 of Order of the Ministry of Emergency Situations of the Russian Federation dated December 12, 2007 N 645 (as amended on June 22, 2010) “On approval of fire safety standards “Training fire safety measures” safety of employees of organizations."

Frequency of on-the-job training

As a rule, an organization maintains one log of induction training, but:

1. if there are separate units in the structure of your organization, the functions of conducting induction training in separate units can be assigned to the specialists of these separate units, who will keep logs of induction training for their units;
2. some organizations prefer to keep a separate logbook for induction training for employees of third-party organizations. If you decide to follow their example, it would be logical to also develop a separate program and instructions for conducting induction training on labor protection for employees of third-party organizations.

How often should you fill out the workplace training logbook?

So, the persons who must undergo it:

• People who are hired.
• Employees who arrived on a business trip to this enterprise.
• Workers from other organizations who arrived to perform certain work under a contract or on the basis of other legal documents.
• Employees who are undergoing internship at this enterprise, students, students of various levels of educational institutions.
• Persons who participate in the production activities of the organization.

Place of induction training: occupational safety office or other place specially equipped for conducting such classes. Duration: selected in accordance with the scope of the organization, while duration standards are specified in legal acts and other documents issued by the government.

How often to fill out the workplace training logbook?

An internship is work for the purpose of acquiring necessary, safe work skills. A record is made for each day of the internship, describing what the employee did during the shift.
For example: getting to know the workplace, preparing the machine for work, cleaning the machine, drilling workpieces, turning, etc. On the last day, a conclusion is made: “the internship has been completed, admitted to the initial knowledge test.”

Repeated training is carried out at least once every six months (unless another period is specified in the Labor Safety Regulations). Since its goal is to repeat the basic labor protection requirements, the same instructions are used as during the initial briefing.

The final record of the re-instruction: “instruction received, approved for work.”
Add to favoritesSend by email Instruction at the workplace - we will discuss the frequency of this event in the article. In connection with the tightening of penalties for violation of labor protection laws, this issue becomes especially relevant. Let's talk about why such instruction is needed, in what cases it can be omitted, and how often employees should be instructed. What determines the frequency of briefings in the workplace? When is repeated briefing carried out? How often is briefing carried out in the workplace? Results What determines the frequency of briefings in the workplace? The frequency of briefings depends on what kind of briefing it is.

Who fills it out (conducts instructions)? Direct supervisor of the work. Assign the responsibility for conducting workplace training to specific employees by order for the organization (for example, “On conducting training on labor protection”), the order should cover all structural divisions of your company. Remember that your responsible persons must have a valid certificate of completion of special training in labor protection (at least once every 3 years).

Information to fill out. This journal records the conduct of initial, repeated, unscheduled, and targeted briefings. Each person responsible for carrying out the listed briefings maintains his or her own workplace briefing log for their department.