Form P-4: instructions for filling out and form

We tell you how to submit a P-4 report to Rosstat according to the new rules, we suggest downloading forms and a completed sample

Read our article:

Instruction 2019

New edition 2018 to reporting in the P-4 form

Deadlines

Please note the following regarding delivery times. If there are less than 15 employees in the state, then the report is submitted quarterly, and if more than 15 people, then monthly. P-4 is submitted no later than the 15th day of the month following the reporting period. The report is submitted to the territorial office of Rosstat at the location of the organization.

Violation of the deadlines for the submission of statistical reporting threatens with a fine both for the organization and for the officials who are entrusted with personnel work. And the fines are large: 70 thousand rubles for the first time, and 150 thousand rubles for a second violation.

note

If there is nothing to report in the report, there is no data, it is necessary to send an official letter to Rosstat about the lack of information. You need to send it every time the deadline for submitting the report comes. The absence of such a letter is equated by Rosstat with the absence of a report and is punishable by a fine of up to 150 thousand rubles.

Instructions from Rosstat on filling in P-4 in statistics

Find the sample HR paperwork document you need in the HR Directory magazine. Experts have already compiled 2506 templates!

Who must submit

The obligation to send P-4 statistics lies with all enterprises and organizations - regardless of the form of ownership and types of economic activity. Even those legal entities that are going through bankruptcy proceedings or have already gone bankrupt are required to submit a report to Rosstat.

An exception is made for those who submit a report in the T1 form - these are small enterprises, and each territorial body of Rosstat approves their list independently.

Read also:

How to fill

There are two parts in the P-4 form: address and main. It is very important to complete all sections correctly and not make mistakes - therefore, below we offer detailed instructions for reporting.

Front page

Step 1. Specify the name of your company - full and abbreviated. Make sure that it coincides with the one that is written in the constituent documents.

Step 2. Enter the postal address - both legal and actual place of business, if it does not match the legal address.

Step 3. Specify OKPO - the code is taken from the Notification sent by the Rosstat department.

Main table

Step 4. Enter data on staffing, salary and hours worked. Line 01 provides information on the organization as a whole, lines 2 to 11 - by type of economic activity.

Let us analyze in detail what the personnel officer needs to write in the columns of the P-4 form:

• A - the company's activities
• B - OKVED code of the type of activity
• 1 - average number of employees
• 2-4 - average number by category: employees on the payroll without external part-time workers (internal part-time workers are considered at the basic rate); external part-time workers (counted in proportion to hours worked); working under the GPA (counted by the days of the contract);
• 5-6 - the actual number of man-hours for external part-time workers and lists;
• 7 - the total amount of accrued wages and any payments, net of taxes;
• 8-10 - explanation of the amount from column 7, organized by employee category;
• 11 - indicate the amount of social payments, including financial assistance and various benefits.

When filling in lines 5, 6 and 11, please note that their value with each new reporting period should not be lower than the data of the previous period.

Read also:

When counting man-hours, remember to count everything that has actually been worked since the beginning of the year, including overtime, internal overlap, and work on weekends and holidays. But the time when a person was not at work, even if his salary was kept, does not need to be counted. The exception is business trips, you must take them into account.

Download the sample and form of the new P-4 form

Form P-4 (NZ): step by step instructions for filling out

Form P-4 (NZ) is submitted by those organizations where more than 15 people work. The report includes data on staff movement and underemployment. The form is submitted quarterly, the deadline for submission of P-4 (NC) is the 8th day of the month after the reporting quarter. In this form, you must also complete 2 sections.

Section 1. Title page. It is drawn up by analogy with P-4, that is, the full and abbreviated name of the organization exactly as in the constituent documents, the actual and legal address (do not forget the index) and the OKPO code.

Section 2. Main part. Unlike P-4, this form is a single data field. Therefore, it must be filled in line by line.

Step 1. We fix the number of employees on the payroll who, in the reporting period, worked an incomplete number of hours at the direction of the employer.

Step 2. We enter the number of employees who worked an incomplete number of hours on the basis of an agreement concluded between the employee and the employer, as well as maternity workers.

Step 3. Here - the number of employees who were idle all day for reasons beyond their control, as well as from the employer.

Step 4. Specify the number of employees who went on vacation at their own expense.

Step 5. We write the number of employees who transferred to work from another company.

Step 6. We fix the number of those who were accepted to newly appeared positions.

Step 7. We write the number of dismissed.

Step 8. We write the number of people who left by agreement of the parties.

Step 9. We write the number of abbreviations.

Step 10. We write the number of those who quit of their own free will or for family reasons.

Step 11 Enter the number of employees determined in accordance with the instructions for filling out other statistical forms.

Step 12. We reflect the number of employees who are going to be hired for vacancies.

Step 13. We indicate the number of employees who are expected to leave the company in the next reporting period.

Step 14. We write the number of employees on maternity leave.

Step 15. We fix the number of shift workers.

Step 16. We write the number of employees who worked on outsourcing.