How to write an application for your next paid vacation?

An employee's leave on vacation must be formalized accordingly.

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This means that to create an order, there must be a document that served as the basis. Typically, this is a statement asking for leave.

When is it required?

A vacation application must be written in the following cases:

• the employee goes to rest during a period different from that specified in the vacation schedule;
• the employee came later than the above document was drawn up and therefore did not get into it;
• the employee goes on vacation that is not paid in.

This means that the application is written directly in cases where the schedule cannot act as a basis for drawing up an order for the employee to go on vacation.

When the vacation that the employee leaves is indicated in the vacation schedule, then there is no need for an application.

The personnel officer issues the necessary order. The employee must be notified of the upcoming vacation at least 14 days in advance.

How many days do you need to give to the management?

The legislator does not regulate the time frame in which it is necessary to have time to submit an application for a vacation to the management.

The optimal time for drawing up an application should be at least 5 days before the expected date of vacation.

By law, vacation pay must be paid no later than 3 days before the start date of the vacation. Some more time is required for accounting employees in order to accrue the amounts due to the employee.

What does the sample application for the annual regular paid leave in 2019 look like?

What data does it contain?

All the data that must be reflected in the application can be presented in the form of the following table:

Is there an approved document form?

There is no approved unified form for writing a statement, so it is drawn up arbitrarily.

In this case, you must follow the basic rules of office work:

• compose the "header" of the document in the upper right corner;
• write the name of the document, in this case the word "statement";
• then comes the text of the document itself, in which all the basic information is written;
• the date and signature are added at the end.

The administration of the enterprise can develop an application form and approve it so that all the primary documentation of the personnel department is in the same style.

How to write correctly?

When writing an application, they are guided by the following rules:

• the application is made in writing, but on a separate sheet of paper;
• it can be written by hand or typed on a computer;
• blue or black ink is used to write this kind of documents;
• the signature is put in a pen, even if the rest of the text is typed.

After the application is written, it is given either to the immediate supervisor or to the reception office of the head of the organization. There he must be registered and assigned an incoming number.

The wording

It is better to write all the wording in the application, especially those related to the type of vacation, in accordance with the law. That is, you need to write not just the word vacation, but what kind of vacation the employee wants to get.

The most common vacations:

• annual paid;
• unpaid leave;
• additional paid;
• training.

If the employee plans to take several types of vacations one after the other, then you can write either two applications, or indicate them in one, in the order in which they will be provided.

Can I specify a part - 1, 3, 14 days?

According to the law, an employee can split his main paid vacation into any number of parts, the main thing is that one, any of the parts, is 14 or more days.

Sample (blank)

Below is a sample application for annual paid leave, for other types of vacations the application will be similar.

The form can be downloaded here:

Nuances

When drawing up an application, there may be different nuances, depending on the status of the employee and his employer.

How is it compiled if you work for an individual entrepreneur?

An individual entrepreneur is for all his employees the same employer as legal entities.

Therefore, when writing an application for a vacation, an individual entrepreneur uses the same rules as in the usual case.

If the design features before decree?

The Labor Code allows a pregnant woman to take basic leave immediately before the maternity leave, regardless of whether it is on the leave schedule.

If an employee is going to take such a vacation, then she writes a statement in a mandatory manner, in which she indicates the circumstance that allows her to take a vacation at a convenient time.

She can take a whole vacation or part of it, subject to the rules for dividing vacations into parts. If by the time she goes on maternity leave she has accumulated more than one vacation, then she has the right to take all the days of rest due to her at once.

She also has the right to take 28 days, even if they are given to her in advance.

Example of a statement:

Where and how long is the document kept?

The leave application is filed in the folder where the rest of the grounds for orders are kept.

Then, at the end of the year, this folder is stapled and sent to the archive, where it is stored for three years, after which it can be destroyed in the prescribed manner.

Note! According to the instructions for office work, it is allowed to store documents with a short shelf life on a binder. This applies to documents - the grounds for orders, including vacation applications.

A vacation application is the primary document in personnel records management. There are no mandatory forms for it, but it must contain certain information.