Do I need a sheet of acquaintance with the vacation schedule under the Labor Code of the Russian Federation - download a sample. Is it always necessary to coordinate with employees?

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The norms for familiarizing employees with a personal signature with the vacation schedule of the enterprise not provided by law. In Art. 123 of the Labor Code of the Russian Federation is indicated only notification of a specialist about the upcoming vacation no later than 14 days before the holiday date. And it's not the same. Should workers be made aware of the timetable?

Important! In practice, personnel officers still carry out the familiarization process employees with a schedule.

Causes, according to which the approval procedure against signature is carried out using the familiarization sheet:

1. fixes the obligation of the employer to have introductory signatures of all employees on the company's regulations that are related to labor activity. If the schedule is considered as a local document of the enterprise, then familiarization of employees is required, although there are no strict instructions in Article 123 of the Labor Code of the Pension Fund. In order to avoid alleged violations of the law, personnel officers insure themselves and collect signatures.
2. The procedure for familiarization with the schedule of rest of specialists replaces manufacturing for every worker. That is, if the worker put his signature on the familiarization sheet, it is not necessary to notify him of the upcoming vacation. Preparation and payment of vacation pay - all the necessary actions. also not required.

The Labor Code does not describe the method and form of approval and familiarization employees, only the period for notifying employees about the rest is indicated - 2 weeks before it starts.

How to familiarize employees?

It is possible to use 2 methods of alerting specialists:

1. Making an additional document familiarization sheet.
2. Collection of personal paintings of colleagues on the chart itself.

Separate document - familiarization sheet is the best method informing subordinates about the time of their vacation.

Most organizations use in practice this particular method of coordinating the drawn up schedule with employees.

The main task of the sheet is to familiarize employees enterprises and written confirmation of the fact of reading the document by collecting their signatures.

Sometimes personnel specialists prefer to collect murals directly on the vacation schedule. This document is drawn up in the approved form, and for the purposes of notifying employees, the last cell that remains blank is filled in.

In the "note" column, the specialist leaves his autograph, thereby confirming familiarization with the term of the upcoming vacation. This type of informing employees is not the most common, but is not prohibited by law.

note: it is necessary to coordinate the drawn up schedule not only with employees, but also with the trade union, if there is one in the organization. and an example of a reasoned opinion.

Compilation deadlines

The schedule for employees to go on vacation, as a rule, is drawn up in December, before the next year. At the same time, it is advisable to prepare an acquaintance sheet, collecting the paintings of workers in one place.

Untimely notification by a personnel worker of colleagues entitles the worker to another desired time (Article 124 of the Labor Code of the Russian Federation). The employer is obliged to inform any specialist 2 weeks before vacation ().

If an employee is hired after, then information about the vacation of a new employee is issued:

The chosen method of designating information about the vacation of new specialists is best reflected in the company's local acts.

Download sample design

Graph Familiarization Sheet presented in the form of a table.

The official responsible for the preparation of personnel papers can prepare a form in advance indicating the necessary information.

The sheet needs the following columns:

• Full name and position of the employee in accordance with the staffing of the company;
• structural subdivision;
• date of signing;
• personal painting.

The columns in the sheet "date of familiarization" and "personal signature" remain blank. All workers fill them out by hand after reading the document by the employee.

Familiarization sheets stored for 1 year, as well as vacation schedules, to which they are an application.

Download Sample filling in the familiarization sheet with the schedule for signature -:

If the employee refuses to sign?

If an employee of the company expresses his disagreement in affixing a personal signature on the familiarization sheet, do not panic.

Necessary draw up an act of refusal to sign and, where the fact of informing the subordinate about the expected date of going on vacation is recorded, and the fact of refusal is also recorded.

The document is attached to the chart.

In the event of litigation, a correctly drawn up act serves as an evidence base when considering a civil case.

If the employee does not agree with the vacation date, then employer can reschedule. This fact is not an obligation, but only the right of the head of the enterprise.

As a rule, employers take into account the wishes of employees and bring the date of the desired vacation as close as possible. This can be done by filling out a questionnaire for employees or organizing a meeting of employees.

It should be remembered that there are categories of employees whose leave is granted at the time specified by them:

• minors (under 18, art. 267 of the Labor Code of the Russian Federation);
• part-time workers, rest is provided simultaneously with the main job;
• employees, spouses of military personnel;
• pregnant workers;
• employees whose wives are on maternity leave.

Even if the worker does not belong to the privileged category, he has the right to change his mind and write an application for leave from a different date. The employer, at the same time, goes towards the subordinate.