An order to dismiss an employee: a sample form with an example of filling out the T-8 form

Relations between an employee and an employer are primarily regulated by the Labor Code of the Russian Federation. Any decisions, such as hiring, termination of cooperation, and so on, must be formalized. To exclude any disputes or violations of the law, it is necessary to correctly draw up a dismissal order, a sample filling will help you deal with all the main points.

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What is a dismissal order

An order to dismiss an employee is a legal document confirming the termination of an employment contract or its early termination for one reason or another.

For such situations, unified forms have been adopted for the correct design:

• T-8 for signing an order for one employee;
• T-8a for signing an order for a group of people in the staff of the organization.

Employers just need to choose the right form and follow the instructions when filling it out. For convenience, various samples are used, allowing not only to understand all the points, but also to choose the appropriate wording.

The term "layoff" means in a broad sense the early termination of the employment relationship between the employer and the employee in all cases, with the exception of death. Moreover, in the event of termination, it does not matter who exactly initiated it. This may be the personal desire of the employee, the initiative of the employer in case of dissatisfaction with the actions and the reduction of staff by the employee for one reason or another. Separate situations are associated with dismissals by court decision, when controversial issues are raised.

Regardless of on whose initiative the employee is dismissed, the order is issued in the unified form T-8

Correct filing of layoffs

The rights of the employee are protected by the Labor and Civil Codes of the Russian Federation, therefore, the employer must act exclusively within the framework of the law. This primarily applies to the correct execution of orders for dismissal. For these purposes, a unified form T-8 is used, which allows you to quickly draw up a legal act, which you can download at.

There are several features of this procedure:

• documents are drawn up officially with the signature of the head;
• registration is carried out on the last day of work of the employee;
• upon dismissal for one reason or another, an appropriate entry is made in the work book.

Note: in addition, payroll is calculated in the accounting department, and various compensations are accrued, for example, for unused vacation. This is the final stage of the entire procedure for dismissing an employee.

With this order, you can avoid disagreements and conflict situations, so it is important to pay attention to just such little things.

When applying for a dismissal, the employer must not violate the rights of the employee

Filling out the T-8 form

In most cases, organizations have a human resources department responsible for working with personnel. HR specialists draw up acts on the hiring of persons for work or their dismissal, which are subsequently signed directly by the managers.

Upon dismissal, in turn, employees must necessarily familiarize themselves with the relevant order, and then put their signature if there are no complaints or contradictions. Only after that, the T-2 form (personal card) is prepared, and other actions are performed (entry in the work book, calculation in the accounting department).

It is worth noting several important features of filling out an order in the T-8 form:

• the full name of the organization LLC or individual entrepreneur must be indicated in accordance with all the rules;
• the document is assigned an individual number and dates, which are subsequently sent to the journal of orders for personnel;
• in the document itself, it is required to indicate the details of the employment contract concluded with a specific employee;
• when registering, the date of employment (conclusion of the contract) and the date of his dismissal are affixed;
• in accordance with the requirements of the Labor Code of the Russian Federation, the act (order) must indicate the reasons for dismissal.

Note: to fill out the act, you should use a ready-made form of the order to dismiss the employee. You can download the T-8 form on our website for free.

Rules for filling out the T-8 form

Before filling out the order, you should familiarize yourself with the main recommendations and important aspects that can help when filling out the document. So, the topmost line is intended for the name of the organization, it can be either an LLC or an individual entrepreneur (individual entrepreneur). According to the rules, each new document is assigned an individual number, which must be put down at the top. Next comes the compilation date.

We must not forget that the date of preparation and direct dismissal of an employee may differ. As long as a person works and fulfills his duties, he cannot be considered dismissed, so he must be paid wages. Only the last working day is officially the day of dismissal.

When filling out, you must accurately specify personal information. Usually, for this, it is better to check with the employee card in the personnel department or other documents available in the organization. Directly upon employment, a card is drawn up in the form of T-2, which has a unified form. It includes information both about the work activity of a particular person, and about his biography and work experience at other enterprises.

Specifically for a personal file, the following information is required:

• number and date of conclusion of the employment contract;
• Personnel Number;
• the exact title of the position;
• the name of the organization, department or separate subdivision to which it was assigned.

Note: especially important is the line on the grounds for terminating the employment contract with the employee. In other words, these are the reasons why an employee quits. In this case, it is better to refer directly to the Labor Code of the Russian Federation in order to find the required article and indicate it.

As a rule, any sample of filling out the form of a dismissal order usually includes article No. 77, paragraph 3 - the personal initiative of the employee or "of his own free will." If this basis is chosen, then the corresponding document should be indicated next. In this case, this is a statement written by the employee himself. The head, in turn, must familiarize himself with the paper and sign it. After approval, an official order is already drawn up in the personnel department and accounting department, as well as a corresponding entry is made in the work book.

The final stage is the issuance of all documents and settlement money. The employer must take care of this himself. Moreover, if the dismissed employee did not appear for documents in the process of dismissal, then the employer must send everything by mail. First, a written notice of the need to appear for documents and a form for consent to mail forwarding are sent. Accordingly, a person can appear in person at the organization or ask to send everything to him by mail.

Thus, the dismissal of an employee is a rather responsible process. It is important not to make mistakes in it, as they can lead to serious consequences. The procedure must comply with all norms of labor legislation, therefore the rights of the employee should not be violated. Particularly serious should be taken to the dismissal procedure at the initiative of the employer, if the employee does not agree with the grounds on which the employment contract is terminated.