Order on the approval of the staffing table

Among the local acts of an economic entity, a special place is occupied by the staffing table, which reflects the professions available in the company and employee remuneration. In order for the document to have legal force, it must be put into effect, for which the order on the approval of the staffing table is used. It is formed by the personnel department and endorsed by the director of the company.

The staff list does not apply to the enterprise, which, according to the law, must necessarily exist in the company. Nevertheless, to justify the costs and for planning purposes, it is desirable to develop this act.

Very often, when checking a business entity, inspection bodies request the organization's staff list among the main documents.

Rosstat provides a standardized form for this act T-3, the company has been given the right to create a schedule in a free form.

Data from the staffing table is used in the preparation of labor contracts with employees. Information about the required number of employees for certain professions determines the need for labor resources.

Attention! introduced mainly for a year. In companies where there is little change in the staff, this document may be valid for a long time, which exceeds one year.

The developed draft of this act is agreed with the trade union, after which it must be put into action.

The order to approve the new staffing table is formed in free form on the company's letterhead. After that, it is signed by the head and registered in the book of orders.

At the same time, the staffing table goes to him as an application. The local document itself is stamped approved. At the same time, on this act it is necessary to reflect the details of the order on the staffing table that puts it into effect.

Attention! It is necessary to familiarize the employees of the enterprise with the staffing table against signature. This can be done using an introductory sheet issued for each employee, or a special journal.

A copy of the staffing table should be in the personnel department, economic department, etc.

If in the process of activity there is a change in the organizational structure, new positions appear, and the old ones are excluded, then they must be formalized by the appropriate order.

Minor adjustments do not require the termination of the old document. When using it, you just need to take into account the orders for changes, which must be stored with the act itself.

It should be borne in mind that if significant changes occur, it is recommended to develop a new staffing table and put it into effect. For this, it is compiled.

Attention! If the changes affect official salaries for the professions in which people are currently working, then it will be necessary to reflect these innovations in labor contracts by drawing up additional. agreements to them.

Sample order for approval of the staffing table

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How to draw up an order for approval in the organization of the staffing table

The staffing order is formed on the letterhead of the company, which indicates its full name, registration codes (TIN, OGRN), as well as the address and contact numbers.

Below, in the center of the line, the name of the document being issued is indicated - “Order”. Here, next to it, the order number is written in order, which will later be recorded in the order book.

The next line should reflect the name of the issued order "On approval of the staffing table".

Then, stepping back a little, the introductory part of the order is indicated, which justifies the need for a staffing table at the enterprise.

After that, in the middle of the line is written: "I ORDER".

Then it is desirable to state the content of the order with the indication of points:

• Approve the compiled staffing table at the enterprise. Here it is necessary to prescribe the number of staff units, which is provided for by this document, as well as the total salary fund for the calendar month;
• Enter it into force, in this part it is necessary to reflect from which date it enters into force. If the date is not indicated, then it is considered that such an act enters into force from the moment the order itself is issued for its approval;
• If necessary, recognize the previous staffing table as invalid;
• Appoint a responsible person who will monitor the execution of this document. If there is a chief accountant and a personnel employee in the state, then this responsibility is assigned to them.
• Appoint a responsible person who will familiarize the company's personnel with this document.

After that, the document is signed by the head of the enterprise with a mandatory decoding of his position and personal data.