The subtleties of filling out the title page of the work book

• The most important document- these are the Rules for maintaining and storing work books, which were approved by the Decree of the Government of the Russian Federation of April 16, 2003, No. 225 "On work books", where all the nuances of their design are most widely covered.
• Another document - Instructions for filling out work books, approved by the Decree of the Ministry of Labor of the Russian Federation of 10.10.2003, No. 69. It reflects the rules that must be followed if mistakes were made when filling out the title page of the labor book.
• In the Russian Labor Code there are also articles on work books - these are articles numbered 66, 77-81 and 83-84.

As a rule, filling out the title page of the work book is carried out by the employer. It is important to note that it must be completed no later than a week after the employee was hired by the organization.


There are often cases when the design of the first page can raise many questions and cause a number of errors and blots.

There is nothing strange in this, since when performing this procedure, the human factor is not excluded, and making mistakes when filling out documents is an everyday problem. To find answers to the main questions that arise during this process, the easiest way is to read with the following recommendations:

1. First, you need to decide on the color of ink that will be used to make entries in this document. They are allowed to be carried out only in blue, purple and black ink.
2. Please note that entries are made without abbreviations. Therefore, all information must be entered in a compact but legible handwriting.
3. On the title page, as a rule, the surname, name and patronymic of the owner of the work book are indicated.

   They, as it is not difficult to guess, must be identical to those indicated in the passport, driver's license or military ID, and must also be written down in full.

   You need to forget about the initials on the title of the work book.

4. Date of birth is registered only in Arabic numerals, no Roman numerals, and even more so - no words. The day and month are usually written in two-digit numbers, and the year in four-digit numbers. An example of a record - 01/01/1970.
5. The line "education" is filled in on the basis of data from a diploma or certificate that the owner of the book has. As a rule, either "higher education" or "secondary vocational education" or "secondary general education" is indicated here.
6. The line "Profession, specialty" indicates the received specialty, recorded in a diploma or other certificate of education.
7. At the very bottom of the title page is set aside place for the signature of the book owner, as well as its decryption and printing, or the personnel department, or the organization itself where he is employed.

Fill in no less carefully. The title page of the work book - you can see a sample of filling below:

Date of completion

The item "Date of filling", which records the day when the work book was drawn up, is also located on its title page, but the mention of it was removed from the instructions in a separate subsection.

Special attention is paid to this aspect, because the organization can create a work book for a new employee not within five days, as required by the Instruction, but after a long period of time... For example, there were no forms in the organization at that time, and when they appeared, they decided to put this date in them “retroactively”.

Responsibility for errors

As in any activity, mistakes in filling out the title pages of work books lead to negative consequences. Their suppression is carried out using the following sanctions measures:

• Officials in the event of a primary violation of the rules for filling out work books are liable in the amount of 5 to 50 minimum wages, and in the case of a secondary violation, they are disqualified for 1-3 years.
• At the first violation, legal entities are fined 300-500 minimum wages, and in case of a relapse, they can be completely removed from their activities.

All penalties from the above entities are carried out by the Labor Inspectorate.

Read more about the features of making a record of work in a work book.

Error correction

There are two options for correcting errors. If the work book is drawn up for the first time, then the easiest way is to liquidate it. It is this option that is most suitable when mistakes were made when filling out the face sheet of the work book.

Another option is to fix bugs without liquidation of the work book... The manipulations described below are allowed to be carried out only with the wrong name, surname, patronymic and date of birth.

If an error was made in one of these entries, then the incorrect entry can be crossed out with a thin line, and the correct entry can be indicated above them. On the back of the title, you need to place links to documents according to which amendments were made to the title page of the work book.


Such documents are passport and certificate of marriage or divorce. In addition, records in the form of links to the above documents must be accompanied by the series and number of these documents, as well as the signature and seal of the person in charge.

It is worth noting that the second method of correcting errors is applicable to situations when the subject, who is the owner of the work book, after a certain period of time, for example, changes his surname.

Partial corrections, for example, one letter in the surname or one digit in the date of birth are not allowed. Employers or various government agencies, for example, a pension fund, may find a work book with partially crossed out entries on the title page unreliable.

In this case, you will have to prepare for litigation that will take away extra time. Therefore, it is better to avoid this situation in advance by correcting the entire invalid record.

For more information on what to do in case of an erroneous entry, read on.

Conclusion

Summing up, it should be noted that any other person, although not a complicated process, often leads to errors in its design. Sometimes it is difficult to avoid them, which may be due to both banal inattention and ignorance of the rules for filling out work books.

It is especially important to remember this when filling out the title page, since it is a kind of "face" of the document. However, if you follow a number of simple recommendations, then all the troubles associated with this issue can be avoided.

In addition, any mistakes are correctable, including mistakes made when filling out work books. Ways to solve them also require a certain amount of attention, but at the same time they have a simple and understandable essence.