Gleb Arkhangelsky - Time Drive. How to keep up with living and working



Dedicated to my grandfather, Herman of Arkhangelsky,

with gratitude for the introduction

to the tradition of managerial thinking

and for the timely donated book about Time

"This is a strange life."

From publishers

The book that saves time is the book of life!

Surprisingly, everyone will make good money on this wonderful book.

The author, Gleb, will start working. Not so much money as fame and popularity - and many new grateful students. The publishing house will earn - and again not so much money as many grateful readers. And finally, every reader will work. And - unlike Gleb and the publishing house - three times. At first, he will earn a lot of positive emotions - after all, the book is written very easily, accessible and interesting! Then, with some effort on himself, he will start earning "time points" - first hours, then days and weeks of his time. And then the most valuable "earnings" will come, which bring a lot. These are changes for the better - both in personal life and in career. You will really start to manage to live and work!

One of the readers once told me that my prefaces to books remind him of good Georgian toasts - they are rather long and interesting. Understood the hint, round off.

Well ... for a time drive!

Igor Mann Publishing house "Mann, Ivanov and Ferber"

Foreword: our capital of time

Dear reader,

we are all on an equal footing with the inexorable passage of time. Whatever material prosperity we have achieved, each of us has very little time. There are no millionaires in the realm of time. The available capital of the time remaining until the end of life is approximately 200-400 thousand hours. And most importantly, time is irreplaceable. Lost time, unlike lost money, cannot be returned.

The art of keeping up, time management, time management is one of the most essential arts for a modern person. More and more diverse information. Events are happening faster and faster. It is necessary to react in time, to keep within ever more stringent deadlines. At the same time, somehow find time for relaxation, hobbies, family, friends ...

Five years ago, when we created the Time Management Community, the topic of time management was little known in Russia. It was believed that in the conditions of the “broad Russian soul” and the Russian “off-road and slovenliness” it was impossible to plan time. Few people knew that back in 1926 there was a league called "Time", which disseminated advanced time management technologies; few people were familiar with the rich history of domestic time management. The experience of the members of the TM community and corporate TM projects has shown that it is necessary and possible to plan time in Russia. You will find real examples of this in the book.

Time management is not only about diaries, plans and deadlines. It is a technology that allows you to use the irreplaceable time in your life in accordance with your goals and values. Whether you use flexible or rigid planning, timing or self-motivation, Outlook or a paper notebook, it makes no difference. The technique is secondary. It is important to find your own, "family", life goals - and allocate your time in accordance with them. Waste life's irreplaceable time on what really is want.

Three years ago, the publishing house "Peter" published my monograph "Time Management: From Personal Efficiency to Firm Development", which has now gone through two editions. It was the first non-translated book on time management in Russia over the past 30 years, summarizing my author's developments and the experience of members of the TM community. Numerous responses led me to write a second book in a more popular format.

The first book was a "maximum program" containing all the wealth of classical and modern TM-tools, setting the foundations and boundaries of time management as a new discipline in management science. The book you are holding in your hands is a "minimum program". Here, in the simplest form possible, the most necessary and widely used personal time management techniques are outlined. As in the first book - always on real Russian examples.

The unusual title of the second book was not chosen by chance. “Time” is the energetic, technological, effective “time” of the Western world, well mastered in the Russian language. "Drive" is a root that has also taken root in the Russian language and is associated with two things: management, energetic movement - and, the second meaning, vivid pleasure in what you are doing. As the Russian language has mastered these two roots, so we all, in my opinion, should learn an energetic, active, purposeful approach to our time. Let's add this energetic approach, this "time drive", to our traditionally strong trait - the ability to dream, create, set high goals. And then we will have no equal.

Our time capital is small. This applies not only to each of us individually, but to the entire nation as a whole. We have little time - the 21st century is in the yard, and in this century we need to make up for a lot, to learn a lot. Stop worrying about past failures, not be afraid to set daring goals - and achieve them. To learn not only to dream that we can do well, but also to make dreams come true in an organized, purposeful manner.

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Time is not money, as some people think. Time has a much greater value in a person's life. Time is the most valuable resource that only a person can have, and it will not be possible to replenish it, if it is already spent or lost, unlike money.

It was this position that became the basis for the life and work of one of the leading experts in the field of t in Russia - Gleb Arkhangelsky. And speaking today about time management, it is simply impossible not to mention this person. It is for this reason that we decided to devote one of our articles to the personality and the main ideas and concepts of this interesting person and a true professional in his field.

Who is Gleb Arkhangelsky?

Gleb Alekseevich Arkhangelsky, as already noted, is one of the brightest time management specialists in Russia. He is currently a renowned business coach, the author of several popular books on time management, including the bestselling Corporate Time Management and Time Drive, as well as the CEO of his own company, Time Organization, editor of the Internet portal "Improvement.ru", head of the time management department of the Moscow Financial and Industrial Academy and a candidate of economic sciences.

Gleb Arkhangelsky was born in Leningrad. Graduated from St. Petersburg State University, studying at which he began to take an interest in time management issues. this was required by combining study with work.

After graduating from university, Arkhangelsky began working in a bank, but his activity was not connected with the organization of time. The management instructed him to deal with a mushroom production project. But it was such a dreary and boring occupation that Gleb went to the leadership and honestly admitted that this occupation, as they say, was not his, but. Quite a common situation, which, as is implied, was to be followed by dismissal. But it was at this moment in the life of Gleb Arkhangelsky that an event took place that can be called fateful.

The leader of Gleb asked him what he would like to do. Gleb replied that he was interested in the time tracking and analysis system. And the desire of the future professional to deal with the presented issue in the most excellent way coincided with the needs of the bank c. So Gleb Arkhangelsky began to do what he really liked, gradually establishing and improving his relationship with the most valuable resource in his life - time.

Having subsequently left his job at the bank, the hero of our article decided to found his own consulting company "Organization of Time", the head of which he is to this day. The result of this man's efforts is his reputation as the founder of the Russian school of time management.

It is impossible, of course, to say that the issue of organizing a temporary resource was not relevant in our country - domestic businessmen and managers of various categories were always interested in it, but it was Gleb Arkhangelsky that this problem was localized and began to be investigated at the most serious level. Today, the seminars and master classes conducted by Gleb Arkhangelsky on the subject of time management are incredibly successful.

Let us remind here that time management in general is a special technology that allows absolutely any person to master and achieve, ultimately, maximum personal efficiency and productivity in any business, no matter what he does. This is what determines the relevance of time management that we can observe today.

Ideas by Gleb Arkhangelsky

In general, the essence of Gleb Arkhangelsky's methods is based on two basic principles:

  • Know about smart time management techniques
  • Introduce these methods into your life gradually, but daily

"Eat frogs in the morning"

One of the most effective time management methods is to eat frogs in the morning. The "frog" here means the most unpleasant thing that you need to do during the day. "Eat the frog" means to do the job. Solving the most unpleasant task at the beginning of the day, you can not only save yourself from unpleasant worries, but also recharge yourself with positive energy for the whole day ahead.

"Cutting an elephant for steaks"

The next great time management method is "chopping an elephant into steaks." "Elephant" is some kind of global business that cannot be completed in one go. To do this, you need to split it into smaller parts, i.e. "Cut into steaks." A step-by-step solution to a complex problem is the path to its final solution.

Step by step execution of cases

Another effective advice from Gleb Arkhangelsky is to perform only one step at a time. It concerns. Of the entire volume of cases that need to be done, and the tasks that need to be solved, one or two should be chosen, and all your efforts should be directed towards their solution within the next few weeks. Moreover, it is recommended to choose tasks that are focused on achievement.

Expansion of the area of ​​activity

Here's another tip: as soon as you have successfully completed a number of small projects in any one area, you need to start expanding the coverage area, i.e. start planning things in a new area, and then start implementing these plans, having previously broken them down into several components. Such a simple maneuver will allow you to achieve high results in the area to which you are accustomed, as well as gradually leave, doing more and more new things.

Analysis

In addition to all of the above, there is one more significant point regarding time management - this is analysis. In the course of his activities, a person must pay due attention to analytical work, which, in turn, can be divided into two components:

  • Analysis of their activities
  • Analysis of your inclinations

Analysis of your activities implies an analysis of what exactly your time is spent on, where most of it goes, whether it is present in your life, etc. It is very convenient to use traditional methods of analyzing time use here, such as recording time spent for several weeks, keeping a diary, analyzing completed tasks at the end of the day, and some others.

And analyzing your inclinations involves asking yourself questions about your time-use habits. These questions are:

  • What activities that take more than 30 minutes a week can I do?
  • What tasks that take more than an hour a week to complete can I get done in half the time?
  • Can I delegate some tasks that take more than 30 minutes a week to someone else?
  • Which of my activities during the day were most effective, and which were the least?
  • How much time did I spend on during the day?
  • How much time do I spend on and cultivating myself?
  • How much time do I spend on routine and emergency tasks?

In addition to these questions, there are also a number of others.

Having analyzed the spending of your time using this technique, you can see how your time resource is distributed throughout the day, and what inclinations you have in this issue. This will help you eliminate the completely familiar but ineffective organization of personal time, replacing it with a more productive one.

Finally

  • "Corporate time management: an encyclopedia of solutions"
  • "Formula of time: time management on" Outlook 2007 "
  • "Time management: from personal efficiency to firm development"
  • "Time Management: A Study Guide"

In addition, you can visit the resource of Gleb Arkhangelsky - "Improvement.ru", as well as sign up for his trainings and seminars (information is available on the Arkhangelsky website).

If you are interested in learning about other time management professionals, you can do so by clicking on. Don't forget to read the.

All rights reserved. No part of this book may be reproduced in any form whatsoever without the written permission of the copyright holders.


© Arkhangelsky G.A., 2005

© Arkhangelsky G.A., 2010, as amended

© Cover design. Art. Lebedev Studio, 2005

© Design. LLC "Mann, Ivanov and Ferber", 2018

* * *

Dedicated to my grandfather, German Arkhangelsky, with gratitude for the introduction to the tradition of managerial thinking and for the timely donated book about Time "This Strange Life"

From publishers

The book that saves time is the book of life!


Surprisingly, everyone will make good money on this wonderful book.

The author, Gleb, will start working. Not so much money as fame and popularity - and many new grateful students. The publishing house will earn - and again not so much money as many grateful readers. And finally, every reader will work. And - unlike Gleb and the publishing house - three times. At first, he will earn a lot of positive emotions: after all, the book is written very easily, accessible and interesting! Then, with some effort on himself, he will start earning "time points" - first hours, then days and weeks of his time. And then the most valuable "earnings" will come, which bring a lot. These are changes for the better - both in personal life and in career. You will really start to manage to live and work!

One of the readers once told me that my prefaces to books remind him of good Georgian toasts - they are rather long and interesting. Understood the hint, round off.

Well ... for a time drive!

Igor Mann,

publishing house "Mann, Ivanov and Ferber"

Foreword. Our capital of time

Dear reader,

we are all on an equal footing with the inexorable passage of time. Whatever material prosperity we have achieved, each of us has very little time. There are no millionaires in the realm of time. The available capital of the time remaining until the end of life is approximately 200-400 thousand hours. And most importantly, time is irreplaceable. Lost time, unlike lost money, cannot be returned.

The art of keeping up, time management, time management is one of the most essential arts for a modern person. More and more diverse information. Events are happening faster and faster. It is necessary to react in time, to keep within ever more stringent deadlines. At the same time, somehow find time for relaxation, hobbies, family, friends ...

When we created the Time Management Community, the topic of time management was little known in Russia. It was believed that in the conditions of the “broad Russian soul” and the Russian “off-road and slovenliness” it was impossible to plan time.

Few people knew that back in 1926 there was a league called "Time", which disseminated advanced time management technologies; few people were familiar with the rich history of domestic time management. The experience of the members of the TM community and corporate TM projects has shown that it is necessary and possible to plan time in Russia. You will find real examples of this in the book.

Time management is not only about diaries, plans and deadlines. It is a technology that allows you to use the irreplaceable time of your life in accordance with your goals and values.... Whether you use flexible or rigid planning, timing or self-motivation, Outlook or a paper notebook, it makes no difference. The technique is secondary. It is important to find your own, "family", life goals - and allocate your time in accordance with them. Waste irreplaceable life time on what really is want.

Several years ago, the publishing house "Peter" published my monograph "Time Management: From Personal Efficiency to Firm Development", which has now gone through two editions. It was the first non-translated book on time management in Russia over the past 30 years, summarizing my author's developments and the experience of members of the TM community. Numerous responses led me to write a second book in a more popular format.

The first book was a "maximum program" containing all the wealth of classical and modern TM-tools, setting the foundations and boundaries of time management as a new discipline in management science. The book you are holding in your hands is a "minimum program". Here, in the simplest form possible, the most necessary and widely used personal time management techniques are outlined. As in the first book - always on real Russian examples.

The unusual title of the second book was not chosen by chance. “Time” is the energetic, technological, effective “time” of the Western world, well mastered in the Russian language. "Drive" is a root that has also taken root in the Russian language and is associated with two things: control, energetic movement - and, the second meaning, vivid pleasure in what you are doing. As the Russian language has mastered these two roots, so we all, in my opinion, should learn an energetic, active, purposeful approach to our time. Let's add this energetic approach, this "time drive", to our traditionally strong trait - the ability to dream, create, set high goals. And then we will have no equal.

Our time capital is small. This applies not only to each of us individually, but to the entire nation as a whole. We have little time - the 21st century is in the yard, and in this century we need to make up for a lot, to learn a lot. Stop worrying about past failures, not be afraid to set daring goals - and achieve them. To learn not only to dream that we can do well, but also to make dreams come true in an organized, purposeful manner.

I wish you, reader, to find a common language with Time and help your loved ones do this. Then the time of all of us will always be filled with that "drive" that makes our life bright and interesting!

Acknowledgments

The author thanks the members of the Time Management Community who were at the origins of the formation of the TM theme in the new Russia and helped to promote the theme in society at the most difficult stage, in the first five years. Especially:

Olga Strelkova, the initiator of the creation of the TM-community and TM-club, who gave a lot of intellectual and energetic stimuli to both my first book and Time Drive;

Vitaly Korolev, the constant ideological inspirer of the TM-community from the first days of its existence, the “parent” of the idea of ​​the TM-manifesto;

Sergey Kozlovsky and Alexey Babiy - aksakals and patriarchs of the TM theme in Russia;

Nikolay Vodolazsky, Vadim Ivanov, Anna Ivanova, Dmitry Litvak, Alexander Miskaryan, Elena Nabatova, Nikolay Pavlenko, Maria Sharova - active participants in the TM-community and TM-club;

The author thanks the clients of the "Organization of Time" company, whose invaluable experience can now be available to other managers. Especially initiators and managers of corporate TM projects (in reverse chronological order):

Victoria Petrova, deputy. General Director for Human Resources, Russian Aluminum;

Alexandra Selyutina, deputy. Director of the Informatization Department of RAO UES of Russia;

Nadezhda Popova, Manager of the Training Department, PricewaterhouseCoopers;

Natalia Becker, Manager of the Corporate University of Wimm-Bill-Dann;

Nikolay Gordeev, General Director of Lomonosov Porcelain Factory OJSC;

Eduard Faritov, Development Director, Russian Standard Group;

Elena Lebedeva, Head of Training Department, Sbarro;

Alexandra Malakhova, key account executive, Mars;

Valentin Iskandarov, Development Director of the SoyuzSnab Group of Companies;

Gulmira Tuleshov, Head of the Motivation Department of the National Bank of Kazakhstan;

Vladimir Nyukhlov, deputy. General Director for Information Technologies, OJSC Nizhny Novgorod Oil and Fat Plant;

Boris Dyakonov, Executive Director of OJSC Bank24.ru;

Lyubov Yulis, Commercial Director of Comstar - United TeleSystems;

Mark Fedin, President of Mago Smart Phones;

Alexander Mondrus, managing director of the MC-Bauchemie-Russia Group of Companies.

Special thanks go to those who provided invaluable assistance in the work on this book, namely Igor Mann and Mikhail Ivanov, the initiators of the book's publication; Ekaterina Kraus, sociologist of the Rossiya TV channel, head of focus groups and polls, who made a significant contribution to improving the text; as well as all of their contributors, whose valuable thoughts and feedback helped improve the original version of the book.

To all of you, friends and associates, thank you very much for the fact that thanks to you, time management in Russia is developing - and yielding results!

Feedback

Dear reader, we are all unique as individuals, we act in a wide variety of conditions and circumstances. Therefore, your practical experience in the implementation of the TM-technique is invaluable.

Cases, your experience in the practical application of time management;

Notes on the text of the book and suggestions for improvements;

Suggestions on topics for new chapters and sections.


Write me an e-mail: [email protected] and on Twitter twitter.com/glebarhangelsky.

Lovers of communication - come to my blog glebarhangelsky.livejournal.com. Participate in discussions, become the authors of the site, contribute to raising the culture of attitude to time in our society!

And remember our motto, which gave the name to the Internet project: Everything Has Room for Improvement! There are always reserves of time and efficiency!

Best wishes - to have time to live and work,

Gleb Arkhangelsky

Steps to Create Your Personal Time Management System

Dear reader, this is a quick overview of the chapters ahead. Each of them corresponds to a logical step in building a personal time management system. At the end of each chapter, the corresponding step will be detailed into a few specific guidelines.

1. Rest: how not to turn into a "driven horse"

On Friday most of the time you want a drink.

On Monday, you most often want Friday.

Anecdote.ru


We will start our conversation about time management in an unusual way - with organizing recreation.

Remember, dear reader, did you ever feel tired and exhausted at work, having lost all taste even for your favorite work? If so, you are not alone. This is a common problem in our time. In Japanese, she even gave birth to a special word "karoshi" - "death from overwork at work."

In competent personal time management, not only the amount of time is important, but also the quality. Therefore, it is worth thinking about how your vacation is organized, the restoration of your energy resource.

Rhythmic rest during the working day

Try to recall: how were your rest breaks distributed during yesterday's work day?

Most likely, the rest took shape spontaneously. I was distracted for a few minutes by an interesting discussion on the Internet; an acquaintance called - chatted with him; went out to smoke; closed his eyes and dreamed; drank a cup of coffee.

This spontaneous rest has a number of disadvantages. First of all, he is non-rhythmic, and man is a biological creature, accustomed to different rhythms. Therefore, the first principle that I recommend to adhere to when organizing rest during the working day is rhythm... Simply put: use a small planned rest at strictly defined intervals.

As a rule, the optimal regimen is about 5 minutes of rest every hour. Perhaps 10 minutes in 1.5 hours. Duration from an hour to one and a half is the most comfortable interval of continuous work for a person. Remember school and university: lesson - 45 minutes, "couple" - 1.5 hours.

No matter how busy your working day is, no matter what kind of rush reigned in the office - still allocate these 5 minutes per hour. Invest time in these five minutes of rest, work without them is extremely ineffective.

In the MC-Bauchemie-Russia Group of Companies, time management seminars were held in the evenings. At one of the seminars, the following dialogue took place among the participants:

"It's strange, for some reason, English classes are also held in the evenings, at the same time, but we get tired of them much more." - “Naturally, in time management in the middle of the lesson, we definitely take a break for 15 minutes. And in English we work all 4 hours in a row without interruptions. "

"Maximum switching" at rest

You need to rest rhythmically during the day, five minutes per hour. But how exactly do you rest during the working day, how do you fill these five minutes, what holiday scenarios using? Each of us usually has several such typical scenarios. For example:

I'll call a friend;

I'll go out for a smoke;

I will look at something interesting on the Internet;

I will water the flowers;

I'll have a cup of tea.


Let's try to assess the degree of “switching” that different scenarios give on a five-point scale. For example:

1 point. Staying at the same workplace, in the same position (sitting), looking at the same computer, straining the same intellect - to read something not on the Internet.

2 points. Staying in the same workplace, turning away from the computer, talk to a colleague about non-work topics.

3 points. Walk to the "smoking room" and discuss work and non-work issues there; have tea with colleagues. We have changed the location, perhaps - changed the themes with which our brain is "puzzled".

4 points. Leave the office on the street, admire the blue sky and green trees, completely disconnect from the office environment.

5 points. Go outside, do a few simple exercises that allow you to stretch your joints, give rest to your eyes tired from the monitor, completely forget about all your work problems.

The stronger the switch during the five-minute rest, the better you will rest and recuperate. Be sure to leave the workplace, take a "physical culture break". If there is no way to go outside - walk along the corridor. If you worked with people, be alone. If you analyzed the numbers, call a good friend and discuss something emotionally pleasant. I also recommend doing some simple physical exercises: bends, squats, etc. This will perfectly restore your strength and energy to work!

The famous Soviet poet Vladimir Mayakovsky, who knew well and supported the movement of the scientific organization of labor, expressed the principle of maximum switching in a simple slogan:


Comrade, remember the simple rule:
You work while sitting -
Rest while standing!

Creative laziness

Speaking of rest, it is impossible to ignore the topic of laziness. Laziness is not always a bad thing. This is often a normal defense reaction in our body. Its reasons may be:

Overwork, objective exhaustion of the body, waste of physical, energy and emotional resources.

The discrepancy between our “must” and our “want” is when we spend the time of our life on things that are not “native” or desirable for us.

An intuitive sense of the unnecessaryness of the task being performed at the moment.


A fourth reason is also possible. Your subconscious mind gives you a signal: "Wait, don't fuss, cleanse your soul of small current thoughts, give a place for the birth of something new." It is often in this state that the best ideas and creative insights come in.


The rules for creative laziness are simple:

If you are really lazy, then 100%, without trying to do something else at this time, think, solve problems, etc. Pure laziness is a pure feeling of the fullness of being and the universal harmony of the universe.

Consciously make a decision: "I want to be lazy - and I will do it." Without hesitation and remorse.

Before creative laziness, load the brain with information on an important creative problem for you. But do not think about the problem during laziness itself!


If you follow these rules, creative laziness will become an inexhaustible source of beautiful ideas and solutions. And also - wonderful rest and recuperation. The main thing is not to overdo it and not to confuse creative laziness with ordinary laziness.

Effective sleep

"You rarely get enough sleep!" - Participants of time management seminars often complain. Sleep is the most important way to rest and recuperate. But do we always organize it competently? Even without increasing the amount of time for sleep, you can significantly improve its quality.

Sleep efficiency is greatly enhanced by consistent bedtime and wake-up times. Your body gets used to a certain time, it becomes easier to fall asleep and wake up. It is also advisable to ventilate the room well and not eat for several hours before bedtime.

I recommend finding and using the best way to switch to sleep mode for you. For example, in the last half hour or hour before bedtime - quiet reading, a walk, music, light gymnastic exercises, etc. The activity can be anything you like, as long as it helps you relieve your brain from daytime worries, switch to a slower rhythm.

The duration of sleep can be different, it is important to determine the optimal one for yourself. How to do it?

Our sleep consists of several cycles of alternating "fast" and "slow" sleep. The duration of one cycle differs from person to person and ranges from 1 to 2 hours. It is desirable that the total sleep duration be a multiple of the duration of one cycle. For example, if your cycle is 1 hour 30 minutes, then it is better to sleep 7 hours 30 minutes than 8 hours. When the duration of sleep is a multiple of the cycle duration, a person wakes up with a feeling of vigor, freshness and well-restored strength. Watch yourself, try varying the length of your sleep, and you will soon determine the optimal sleep duration for you.

Marshal Vasilevsky shares his experience in planning a sleep regimen. “… On especially tense days, Stalin repeatedly said to the responsible employees of the General Staff that we must find at least five or six hours of rest for ourselves and for our subordinates a day, otherwise, he stressed, fruitful work could not work. In the October days of the battle for Moscow, Stalin himself set a rest for me from 4 to 10 in the morning and checked whether this requirement was being fulfilled. The incidents of violation generated extremely serious and highly unpleasant conversations for me. The most intense work, and sometimes the inability to organize their time, the desire to take on many responsibilities, often forced responsible workers to forget about sleep. And this, too, could not but affect their performance, and therefore, in practice.

Sometimes, returning from Stalin at about four o'clock in the morning, in order to implement the decisions taken at Headquarters, I was obliged to give the performers or the fronts the necessary instructions. Sometimes it dragged on for as long as four hours. I had to go for the trick. I left at the Kremlin telephone at the desk of the adjutant of senior lieutenant A.I. Grinenko. When Stalin called, he was obliged to report that I was resting until ten. As a rule, the answer was: "Good."

(Vasilevsky A.M. The work of all life. In 2 books. Book. 1. - M .: Politizdat, 1988.)

It is important to organize not only the sleep process, but also the awakening process. I advise you to set several different melodies in your alarm clock or mobile phone and use them to make the waking up process gradual. For example, you need to wake up at 8:00. Let the first melody play at 7:30, pleasant and calm, on which you wake up, rejoice that you do not need to get up yet, and fall asleep again. At 7:45 am - something more cheerful, perhaps with words to which the brain reacts more actively than to a melody without words. And at 8:00 - the most joyful and energetic melody on which you finally wake up, get out of bed and gladly meet the new day of your life.

Sleep use during the working day

Have you, reader, nodded in the afternoon trying to focus on an important task? What to do when you get sleepy at work?

Look at the average chart of a person's daily biorhythms.


Diagram of human daily biorhythms


It is believed that our capacity for work and activity during the day has two recessions and two rises (for "larks" the first rise is higher, for "owls" - the second, falling in the evening). It is easy to see that one of the recessions occurs just in the afternoon.

The simplest solution to the problem is a nap, covering the afternoon biorhythm decline. Consider the famous Latin American siesta, the obligatory nap in the afternoon heat. Let us also recall British Prime Minister Winston Churchill, who lived to be 90 years old, despite an unhealthy lifestyle and a huge burden of worries and responsibilities. His assistants had the right to interrupt his obligatory daytime sleep for no less than the beginning of the war. Daytime sleep was also an indispensable element of the routine of the Russian Boyar Duma before Peter I.

An example of a corporate organization of daytime sleep was given by a participant in a corporate seminar at Sibirtelecom OJSC, Novosibirsk. “In China, in the city of Shenzhen, we were brought on an excursion to a telecommunications equipment plant. At the equipment testing tables, we noticed strange devices. It turned out to be folding folding bunks embedded in tables. Lunch for workers lasts two hours, of which an hour is officially allocated for sleep. "

What if you do not yet have your own office with a comfortable leather sofa and cannot afford a full day's sleep?

All rights reserved. No part of this book may be reproduced in any form whatsoever without the written permission of the copyright holders.

© Arkhangelsky G.A., 2005

© Arkhangelsky G.A., 2010, as amended

© Cover design. Art. Lebedev Studio, 2005

© Design. LLC "Mann, Ivanov and Ferber", 2018

* * *

Dedicated to my grandfather, German Arkhangelsky, with gratitude for the introduction to the tradition of managerial thinking and for the timely donated book about Time "This Strange Life"

From publishers

The book that saves time is the book of life!


Surprisingly, everyone will make good money on this wonderful book.

The author, Gleb, will start working. Not so much money as fame and popularity - and many new grateful students. The publishing house will earn - and again not so much money as many grateful readers. And finally, every reader will work. And - unlike Gleb and the publishing house - three times. At first, he will earn a lot of positive emotions: after all, the book is written very easily, accessible and interesting! Then, with some effort on himself, he will start earning "time points" - first hours, then days and weeks of his time. And then the most valuable "earnings" will come, which bring a lot. These are changes for the better - both in personal life and in career. You will really start to manage to live and work!

One of the readers once told me that my prefaces to books remind him of good Georgian toasts - they are rather long and interesting. Understood the hint, round off.

Well ... for a time drive!

Igor Mann,
publishing house "Mann, Ivanov and Ferber"

Foreword. Our capital of time

Dear reader,

we are all on an equal footing with the inexorable passage of time. Whatever material prosperity we have achieved, each of us has very little time. There are no millionaires in the realm of time. The available capital of the time remaining until the end of life is approximately 200-400 thousand hours. And most importantly, time is irreplaceable. Lost time, unlike lost money, cannot be returned.

The art of keeping up, time management, time management is one of the most essential arts for a modern person. More and more diverse information. Events are happening faster and faster. It is necessary to react in time, to keep within ever more stringent deadlines. At the same time, somehow find time for relaxation, hobbies, family, friends ...

When we created the Time Management Community, the topic of time management was little known in Russia. It was believed that in the conditions of the “broad Russian soul” and the Russian “off-road and slovenliness” it was impossible to plan time. Few people knew that back in 1926 there was a league called "Time", which disseminated advanced time management technologies; few people were familiar with the rich history of domestic time management. The experience of the members of the TM community and corporate TM projects has shown that it is necessary and possible to plan time in Russia. You will find real examples of this in the book.

Time management is not only about diaries, plans and deadlines. It is a technology that allows you to use the irreplaceable time of your life in accordance with your goals and values.... Whether you use flexible or rigid planning, timing or self-motivation, Outlook or a paper notebook, it makes no difference. The technique is secondary. It is important to find your own, "family", life goals - and allocate your time in accordance with them. Waste irreplaceable life time on what really is want.

Several years ago, the publishing house "Peter" published my monograph "Time Management: From Personal Efficiency to Firm Development", which has now gone through two editions. It was the first non-translated book on time management in Russia over the past 30 years, summarizing my author's developments and the experience of members of the TM community. Numerous responses led me to write a second book in a more popular format.

The first book was a "maximum program" containing all the wealth of classical and modern TM-tools, setting the foundations and boundaries of time management as a new discipline in management science. The book you are holding in your hands is a "minimum program". Here, in the simplest form possible, the most necessary and widely used personal time management techniques are outlined. As in the first book - always on real Russian examples.

The unusual title of the second book was not chosen by chance. “Time” is the energetic, technological, effective “time” of the Western world, well mastered in the Russian language. "Drive" is a root that has also taken root in the Russian language and is associated with two things: control, energetic movement - and, the second meaning, vivid pleasure in what you are doing. As the Russian language has mastered these two roots, so we all, in my opinion, should learn an energetic, active, purposeful approach to our time. Let's add this energetic approach, this "time drive", to our traditionally strong trait - the ability to dream, create, set high goals. And then we will have no equal.

Our time capital is small. This applies not only to each of us individually, but to the entire nation as a whole. We have little time - the 21st century is in the yard, and in this century we need to make up for a lot, to learn a lot. Stop worrying about past failures, not be afraid to set daring goals - and achieve them. To learn not only to dream that we can do well, but also to make dreams come true in an organized, purposeful manner.

I wish you, reader, to find a common language with Time and help your loved ones do this. Then the time of all of us will always be filled with that "drive" that makes our life bright and interesting!

Acknowledgments

The author thanks the members of the Time Management Community who were at the origins of the formation of the TM theme in the new Russia and helped to promote the theme in society at the most difficult stage, in the first five years. Especially:

Olga Strelkova, the initiator of the creation of the TM-community and TM-club, who gave a lot of intellectual and energetic stimuli to both my first book and Time Drive;

Vitaly Korolev, the constant ideological inspirer of the TM-community from the first days of its existence, the “parent” of the idea of ​​the TM-manifesto;

Sergey Kozlovsky and Alexey Babiy - aksakals and patriarchs of the TM theme in Russia;

Nikolay Vodolazsky, Vadim Ivanov, Anna Ivanova, Dmitry Litvak, Alexander Miskaryan, Elena Nabatova, Nikolay Pavlenko, Maria Sharova - active participants in the TM-community and TM-club;

The author thanks the clients of the "Organization of Time" company, whose invaluable experience can now be available to other managers. Especially initiators and managers of corporate TM projects (in reverse chronological order):

Victoria Petrova, deputy. General Director for Human Resources, Russian Aluminum;

Alexandra Selyutina, deputy. Director of the Informatization Department of RAO UES of Russia;

Nadezhda Popova, Manager of the Training Department, PricewaterhouseCoopers;

Natalia Becker, Manager of the Corporate University of Wimm-Bill-Dann;

Nikolay Gordeev, General Director of Lomonosov Porcelain Factory OJSC;

Eduard Faritov, Development Director, Russian Standard Group;

Elena Lebedeva, Head of Training Department, Sbarro;

Alexandra Malakhova, key account executive, Mars;

Valentin Iskandarov, Development Director of the SoyuzSnab Group of Companies;

Gulmira Tuleshov, Head of the Motivation Department of the National Bank of Kazakhstan;

Vladimir Nyukhlov, deputy. General Director for Information Technologies, OJSC Nizhny Novgorod Oil and Fat Plant;

Boris Dyakonov, Executive Director of OJSC Bank24.ru;

Lyubov Yulis, Commercial Director of Comstar - United TeleSystems;

Mark Fedin, President of Mago Smart Phones;

Alexander Mondrus, managing director of the MC-Bauchemie-Russia Group of Companies.

Special thanks go to those who provided invaluable assistance in the work on this book, namely Igor Mann and Mikhail Ivanov, the initiators of the book's publication; Ekaterina Kraus, sociologist of the Rossiya TV channel, head of focus groups and polls, who made a significant contribution to improving the text; as well as all of their contributors, whose valuable thoughts and feedback helped improve the original version of the book.

To all of you, friends and associates, thank you very much for the fact that thanks to you, time management in Russia is developing - and yielding results!

Feedback

Dear reader, we are all unique as individuals, we act in a wide variety of conditions and circumstances. Therefore, your practical experience in the implementation of the TM-technique is invaluable.

Cases, your experience in the practical application of time management;

Notes on the text of the book and suggestions for improvements;

Suggestions on topics for new chapters and sections.

Write me an e-mail: [email protected] and on Twitter twitter.com/glebarhangelsky.

Lovers of communication - come to my blog glebarhangelsky.livejournal.com. Participate in discussions, become the authors of the site, contribute to raising the culture of attitude to time in our society!

And remember our motto, which gave the name to the Internet project: Everything Has Room for Improvement! There are always reserves of time and efficiency!

Best wishes - to have time to live and work,

Gleb Arkhangelsky

Steps to Create Your Personal Time Management System

Dear reader, this is a quick overview of the chapters ahead. Each of them corresponds to a logical step in building a personal time management system. At the end of each chapter, the corresponding step will be detailed into a few specific guidelines.

1. Rest: how not to turn into a "driven horse"

On Friday most of the time you want a drink.

On Monday, you most often want Friday.

Anecdote.ru

We will start our conversation about time management in an unusual way - with organizing recreation.

Remember, dear reader, did you ever feel tired and exhausted at work, having lost all taste even for your favorite work? If so, you are not alone. This is a common problem in our time. In Japanese, she even gave birth to a special word "karoshi" - "death from overwork at work."

In competent personal time management, not only the amount of time is important, but also the quality. Therefore, it is worth thinking about how your vacation is organized, the restoration of your energy resource.

Rhythmic rest during the working day

Try to recall: how were your rest breaks distributed during yesterday's work day?

Most likely, the rest took shape spontaneously. I was distracted for a few minutes by an interesting discussion on the Internet; an acquaintance called - chatted with him; went out to smoke; closed his eyes and dreamed; drank a cup of coffee.

This spontaneous rest has a number of disadvantages. First of all, he is non-rhythmic, and man is a biological creature, accustomed to different rhythms. Therefore, the first principle that I recommend to adhere to when organizing rest during the working day is rhythm... Simply put: use a small planned rest at strictly defined intervals.

As a rule, the optimal regimen is about 5 minutes of rest every hour. Perhaps 10 minutes in 1.5 hours. Duration from an hour to one and a half is the most comfortable interval of continuous work for a person. Remember school and university: lesson - 45 minutes, "couple" - 1.5 hours.

No matter how busy your working day is, no matter what kind of rush reigned in the office - still allocate these 5 minutes per hour. Invest time in these five minutes of rest, work without them is extremely ineffective.

In the MC-Bauchemie-Russia Group of Companies, time management seminars were held in the evenings. At one of the seminars, the following dialogue took place among the participants:

"It's strange, for some reason, English classes are also held in the evenings, at the same time, but we get tired of them much more." - “Naturally, in time management in the middle of the lesson, we definitely take a break for 15 minutes. And in English we work all 4 hours in a row without interruptions. "

"Maximum switching" at rest

You need to rest rhythmically during the day, five minutes per hour. But how exactly do you rest during the working day, how do you fill these five minutes, what holiday scenarios using? Each of us usually has several such typical scenarios. For example:

I'll call a friend;

I'll go out for a smoke;

I will look at something interesting on the Internet;

I will water the flowers;

I'll have a cup of tea.


Let's try to assess the degree of “switching” that different scenarios give on a five-point scale. For example:

1 point. Staying at the same workplace, in the same position (sitting), looking at the same computer, straining the same intellect - to read something not on the Internet.

2 points. Staying in the same workplace, turning away from the computer, talk to a colleague about non-work topics.

3 points. Walk to the "smoking room" and discuss work and non-work issues there; have tea with colleagues. We have changed the location, perhaps - changed the themes with which our brain is "puzzled".

4 points. Leave the office on the street, admire the blue sky and green trees, completely disconnect from the office environment.

5 points. Go outside, do a few simple exercises that allow you to stretch your joints, give rest to your eyes tired from the monitor, completely forget about all your work problems.

The stronger the switch during the five-minute rest, the better you will rest and recuperate. Be sure to leave the workplace, take a "physical culture break". If there is no way to go outside - walk along the corridor. If you worked with people, be alone. If you analyzed the numbers, call a good friend and discuss something emotionally pleasant. I also recommend doing some simple physical exercises: bends, squats, etc. This will perfectly restore your strength and energy to work!

The famous Soviet poet Vladimir Mayakovsky, who knew well and supported the movement of the scientific organization of labor, expressed the principle of maximum switching in a simple slogan:


Comrade, remember the simple rule:
You work while sitting -
Rest while standing!
Creative laziness

Speaking of rest, it is impossible to ignore the topic of laziness. Laziness is not always a bad thing. This is often a normal defense reaction in our body. Its reasons may be:

Overwork, objective exhaustion of the body, waste of physical, energy and emotional resources.

The discrepancy between our “must” and our “want” is when we spend the time of our life on things that are not “native” or desirable for us.

An intuitive sense of the unnecessaryness of the task being performed at the moment.


A fourth reason is also possible. Your subconscious mind gives you a signal: "Wait, don't fuss, cleanse your soul of small current thoughts, give a place for the birth of something new." It is often in this state that the best ideas and creative insights come in.


The rules for creative laziness are simple:

If you are really lazy, then 100%, without trying to do something else at this time, think, solve problems, etc. Pure laziness is a pure feeling of the fullness of being and the universal harmony of the universe.

Consciously make a decision: "I want to be lazy - and I will do it." Without hesitation and remorse.

Before creative laziness, load the brain with information on an important creative problem for you. But do not think about the problem during laziness itself!


If you follow these rules, creative laziness will become an inexhaustible source of beautiful ideas and solutions. And also - wonderful rest and recuperation. The main thing is not to overdo it and not to confuse creative laziness with ordinary laziness.

Effective sleep

"You rarely get enough sleep!" - Participants of time management seminars often complain. Sleep is the most important way to rest and recuperate. But do we always organize it competently? Even without increasing the amount of time for sleep, you can significantly improve its quality.

Sleep efficiency is greatly enhanced by consistent bedtime and wake-up times. Your body gets used to a certain time, it becomes easier to fall asleep and wake up. It is also advisable to ventilate the room well and not eat for several hours before bedtime.

I recommend finding and using the best way to switch to sleep mode for you. For example, in the last half hour or hour before bedtime - quiet reading, a walk, music, light gymnastic exercises, etc. The activity can be anything you like, as long as it helps you relieve your brain from daytime worries, switch to a slower rhythm.

The duration of sleep can be different, it is important to determine the optimal one for yourself. How to do it?

Our sleep consists of several cycles of alternating "fast" and "slow" sleep. The duration of one cycle differs from person to person and ranges from 1 to 2 hours. It is desirable that the total sleep duration be a multiple of the duration of one cycle. For example, if your cycle is 1 hour 30 minutes, then it is better to sleep 7 hours 30 minutes than 8 hours. When the duration of sleep is a multiple of the cycle duration, a person wakes up with a feeling of vigor, freshness and well-restored strength. Watch yourself, try varying the length of your sleep, and you will soon determine the optimal sleep duration for you.

Marshal Vasilevsky shares his experience in planning a sleep regimen. “… On especially tense days, Stalin repeatedly said to the responsible employees of the General Staff that we must find at least five or six hours of rest for ourselves and for our subordinates a day, otherwise, he stressed, fruitful work could not work. In the October days of the battle for Moscow, Stalin himself set a rest for me from 4 to 10 in the morning and checked whether this requirement was being fulfilled. The incidents of violation generated extremely serious and highly unpleasant conversations for me. The most intense work, and sometimes the inability to organize their time, the desire to take on many responsibilities, often forced responsible workers to forget about sleep. And this, too, could not but affect their performance, and therefore, in practice.

Sometimes, returning from Stalin at about four o'clock in the morning, in order to implement the decisions taken at Headquarters, I was obliged to give the performers or the fronts the necessary instructions. Sometimes it dragged on for as long as four hours. I had to go for the trick. I left at the Kremlin telephone at the desk of the adjutant of senior lieutenant A.I. Grinenko. When Stalin called, he was obliged to report that I was resting until ten. As a rule, the answer was: "Good."

(Vasilevsky A.M. The work of all life. In 2 books. Book. 1. - M .: Politizdat, 1988.)

It is important to organize not only the sleep process, but also the awakening process. I advise you to set several different melodies in your alarm clock or mobile phone and use them to make the waking up process gradual. For example, you need to wake up at 8:00. Let the first melody play at 7:30, pleasant and calm, on which you wake up, rejoice that you do not need to get up yet, and fall asleep again. At 7:45 am - something more cheerful, perhaps with words to which the brain reacts more actively than to a melody without words. And at 8:00 - the most joyful and energetic melody on which you finally wake up, get out of bed and gladly meet the new day of your life.

Sleep use during the working day

Have you, reader, nodded in the afternoon trying to focus on an important task? What to do when you get sleepy at work?

Look at the average chart of a person's daily biorhythms.


Diagram of human daily biorhythms


It is believed that our capacity for work and activity during the day has two recessions and two rises (for "larks" the first rise is higher, for "owls" - the second, falling in the evening). It is easy to see that one of the recessions occurs just in the afternoon.

The simplest solution to the problem is a nap, covering the afternoon biorhythm decline. Consider the famous Latin American siesta, the obligatory nap in the afternoon heat. Let us also recall British Prime Minister Winston Churchill, who lived to be 90 years old, despite an unhealthy lifestyle and a huge burden of worries and responsibilities. His assistants had the right to interrupt his obligatory daytime sleep for no less than the beginning of the war. Daytime sleep was also an indispensable element of the routine of the Russian Boyar Duma before Peter I.

An example of a corporate organization of daytime sleep was given by a participant in a corporate seminar at Sibirtelecom OJSC, Novosibirsk. “In China, in the city of Shenzhen, we were brought on an excursion to a telecommunications equipment plant. At the equipment testing tables, we noticed strange devices. It turned out to be folding folding bunks embedded in tables. Lunch for workers lasts two hours, of which an hour is officially allocated for sleep. "

What if you do not yet have your own office with a comfortable leather sofa and cannot afford a full day's sleep?

Alternatives are possible. The simplest is a small afternoon nap in the car, if you have one. Take 20-30 minutes for this, it will pay off with much higher afternoon productivity.

You can fall asleep for a short time right at your workplace or somewhere else: in a meeting room, in an armchair in the far corner, etc. To disconnect from external interference, you can put on headphones with your favorite music. You can determine the duration of such a "microsleep" for yourself, as a rule, the optimal one is 10-15 minutes. One plant manager set his alarm clock for 15 minutes and fell asleep in his office chair. He explained his method as follows: "A long sleep knocks out of the working rut, and in 15 minutes the brain is well refreshed, but does not have time to fall asleep too much."

A member of the TM-community Sergey Kozlovsky, general director of the software company "Nilitis", Minsk. “In 1997, I jumped several career ladders to become chairman of the board of directors of several small but rapidly growing firms. The loads were incredible. A person can withstand this only if he divides his calendar day into several, that is, he sleeps several times during the day, in small portions.

I learned how to sleep at work with my head on the table. I didn't have any office then. Another 3 to 14 people worked in this room. But if you plug your ears with paper dipped in water, then the noise does not interfere. 20 minutes of sleep - and you can continue to work. And then somehow my boss calls from across the ocean. And asks: "Do you sleep during working hours?" “I’m asleep,” I answer. And we both understand that this is not from a quiet life. “Don't,” he advises. - Find another way to relax. Coffee, lunchtime walks ... "

Coffee, walks - no, it's not mine. Wrong effect. Then I rented a room next to work and started sleeping legally. It was inexpensive. "

"Experiencing the moment"

Developing the theme of recreation, it is necessary to dwell on such an important aspect of the relationship between a person and time, as a pure "experience of the moment." Let's remember a Zen parable. “The disciple, having come to the mentor, left his umbrella and shoes at the entrance. The teacher asked him whether he put an umbrella to the left or to the right of the shoes. The disciple could not remember and was ashamed: having lost his vigilance, he missed a moment. "

At the end of the 20th century, time management specialist Stefan Rechtshafen drew attention to the perniciousness and dangers of “running after time,” the constant haste in which most people live in industrialized countries. I must warn you: in the early stages of using time management, there may be some "anxiety syndrome" about the time, sometimes even "trivialities". It's okay, it goes away quickly. But something else remains. When you manage time, feel it as a resource subject to you, it is much easier for you to allocate it to spontaneity, thoughtless pastime, creative laziness, contemplation of the harmony of the universe and other highly worthy pursuits that do not have an immediate material goal. When planning time, it is important to remember that the “fullness”, “saturation” of time, its “quality” is no less important than its purely arithmetic quantity. “Plan” and “experiencing the moment” should not be in conflict - on the contrary, they are obliged to support each other.

I really love sunsets. And during working hours, whenever possible (and during my vacation, it is a must) I set aside time to watch the sunset. Like it or not, but this process needs to be planned. After all, I know that my favorite sunset stage at this time of the year in this place begins, for example, at 21:15 and lasts no more than 25-30 minutes.

Does this planning interfere with the purity of contemplation, unburdened by thoughts, worries, and other hindrances? No way. On the contrary, only through planning can I set aside the required amount of time for the sunset, despite the workload, and most importantly, during contemplation, disconnect from all extraneous thoughts and worries, knowing that the rest of the tasks and problems are under control.

The ancient ascetic fathers, who left us a rich heritage of methods of self-improvement, had, among others, the following formulation of monastic activity: "Attention to oneself and mortal memory." These two principles were considered fundamental for the purification of the soul and the attainment of spiritual heights.

There is an analogy to these principles in time management. "Mortal memory" - awareness of the limitations of human life and its temporary resource, which requires not to waste precious time of life on trifles. And "attention to yourself" - awareness and meaningfulness of life, constant monitoring and analysis of their actions. These principles help to develop that heightened sense of fullness of the moment, which makes life bright and beautiful, and not a series of gray boring everyday life.

Sergey Karelov, chairman of the board of directors of Silicon Information Technologies, quoted Rick Fields at the First TM conference in May 2003:

“As soon as we consciously pay attention to what we are doing - cooking, cleaning or love - how this action is transformed and becomes part of the movement of our soul. And we suddenly begin to notice such strokes and details that were unknown to us before; our sense of everyday life becomes clearer, sharper and at the same time much more versatile. "

The first step in creating a personal TM system

After spending a minimum of "initial investment of time", establish competent rest during the working day and after hours.


Make resting rhythmic throughout the day.

Ensure maximum switching.

Use creative laziness.

Improve your sleep efficiency.

Apply "microsleep" during the working day.

Relive the moment.

The book by Gleb Arkhangelsky “Time Drive. How to have time to live and work ”is written in an accessible language and will be interesting and useful even for those who consider themselves an amateur in time management. For some time it was believed that in our country you cannot learn to manage your time - this will not allow the unpredictable rhythm of life and the mentality of Russians. However, gradually the opinion changed, and the author of this book was able to prove it. Gleb Arkhangelsky was one of the first to talk about time management in Russia and began to write books about it. He tells how to manage to do everything without experiencing strong stress, gives examples from the life of Russian people, which is a big plus of the book.

The book contains a large amount of information and covers a variety of areas. Most of all, of course, it is focused on helping a person to effectively cope with their work. However, someone will have to learn how to rest, because this is often overlooked in the stream of daily tasks.

After reading this book and putting into practice the proposed methods, you can learn how to properly plan time, pay attention to important tasks, prioritize, assign smaller tasks to other people, avoid wasting time, and always remember to rest to reboot the brain. The book also contains information on how to set long-term and short-term goals, understanding which of them are yours and not imposed on you by the environment. Here it is written about how to motivate yourself, how to complete difficult and unpleasant tasks step by step, doing everything on time. Readers will learn how to get rid of unnecessary things and learn to say "no", how not to feel exhausted by life, but to enjoy it.

On our website you can download the book "Time Drive. How to Keep Life and Work" Arkhangelskiy Gleb Alekseevich for free and without registration in fb2, rtf, epub, pdf, txt format, read the book online or buy a book in the online store.

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